This position performs technical duties related to procurement functions for the St. Johns County Clerk of the Circuit Court and Comptroller. Success in this position ensures the acquisition of quality goods at reasonable prices.

Prepares and reviews requisitions, purchase orders, and related reports to ensure compliance with established policies and procedures.
Researches vendors and obtains quotes to ensure the lowest possible price while maintaining quality goods; performs price comparisons on all equipment and operating supplies.
Confers with and advises buyers to determine purchasing needs selection criteria and requirements, reviews Purchase Orders for accuracy and compliance with policies.
Maintains standard operating procedures for Purchasing and trains requisitioners within the organization.
Receives merchandise, and reviews shipments for accuracy.
Approves invoices for payment.
Maintains service contracts and leasing agreements of copiers and other office equipment.
Establishes and maintains a recordkeeping system for purchasing.
Performs other duties as assigned including problem solving and continuous process improvement.

Accountability & Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
Adaptability & Flexibility – Reacts positively to changing business needs, conditions, and work responsibilities.
Attention to Detail & Accuracy – Diligently attends to details and pursues quality in accomplishing tasks.
Customer Focus – Builds and maintains customer satisfaction with the services offered by the organization.
Development & Continual Learning – Displays an ongoing commitment to learning and self-improvement.
Drive & Determination – Exhibits a positive attitude and a desire to independently operate effectively.
Office Technology – Utilizes equipment, office software (ex. Microsoft Office), and web-based applications (ex. Efinance) to meet business needs.
Stress Tolerance – Maintains composure in stressful or adverse situations.
Tact – Diplomatically handles challenging or tense interpersonal situations.
Teamwork – Promotes cooperation and commitment within a team to achieve goals and deliverables.

The Finance Director, COC assigns work in terms of general instructions. The director spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.

GUIDELINES

Guidelines include department purchasing and records management policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects.
The work is performed in an office or stockroom.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with the completion of a certificate or an associate degree in a course of study related to the occupational fields of finance, accounting, or business administration, or two years of directly related experience to understand the basic principles relevant to the major duties of the position.
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Ability to lift up to 50 lbs.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Florida for the type of vehicle or equipment operated.
Ability to communicate effectively in both oral and written form.
Ability to establish and maintain effective working relationships with co-workers, other governmental agencies, attorneys, judges and their assistants, businesses, and members of the general public.
Ability to use a computer terminal to enter data quickly and accurately.
Experience in Microsoft software: Outlook, Excel, Word, PowerPoint, etc.
Ability to work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
Ability to work within time constraints and workload surges.

PREFERRED QUALIFICATIONS

Three to five years of experience in a Clerk’s office environment.

NOTE TO APPLICANTS:

Candidates may apply through St. Johns County’s Online Application System.

The St. Johns County Clerk of the Circuit Court and County Comptroller is a drug-free workplace and equal opportunity employer. All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information. Candidates may apply through St. Johns County’s Online Application System. The office maintains its status as an “at-will” employer. Employees can be terminated with or without notice or cause at any time not prohibited by law.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.

An applicant eligible for Veterans' Preference who believes he or she was not afforded employment preference in accordance with Florida law may file a complaint requesting an investigation with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL 33778. A complaint must be filed within 60 calendar days from the date that the notice of hiring decision is received by the applicant or within three calendar months of the date the application is filed with the employer if no notice is given. If no notice is given, it is the responsibility of the preferred applicant to contact the employer to determine if the position has been filled.

St. Johns County Clerk of the Circuit Court and County Comptroller jobs

Purchasing Clerk