Are you ready to join a dynamic finance team that is building its next era? If so, the City of Albany may be for you! Our Finance Team recently underwent a re-organization to set the team and the City up for long-term financial success. This includes the creation of the City’s first Budget Manager position, a role created to transition the City to a strategic budgeting approach.
What makes the City of Albany so special?
We have an inspired team dedicated to providing exceptional service and supporting our community now and into the future.
- Our people are instrumental to our success. We have a reputation for supporting growth and development throughout the organization.
- At 437 FTEs and 58,000 population, we’re not too big or too small! You can enjoy being part of a community while still finding plenty of opportunities for professional growth.
- We do serious work, but never take ourselves too seriously. Our team enjoys humor, fun, comradery, and epic holiday celebrations.
What makes our Budget Manager position so great?
- This is a new role for the City that will be instrumental in transforming the City’s budget approach to employ strategic budgeting practices. You have the opportunity to build the foundation that will guide the City’s budgeting now and into the future.
- You’ll be able to hit the ground running, sinking your teeth into meaningful projects such as developing departmental projections, developing long-term fund models, and enhancing budget knowledge through meaningful training and presentations to employees, our Budget Review Committee, and Council.
- We lead from any seat. There is strong support from management for staff to identify and recommend program enhancements, giving you the ability to see projects from start to finish and grow professionally.
- This position allows for a mix of remote work and flexible scheduling.
Benefits include:
- Excellent medical, vision and dental benefit package for the employee and qualified family members with low monthly out-of-pocket cost. Employee-paid premium is approximately $51 per month for employee-only coverage up to a maximum of $147 per month for family coverage.
- City-paid contribution to a VEBA Trust account for out-of-pocket healthcare expenses. Currently, the annual contribution is $1,000 for employee-only and $2,000 for employee plus dependent(s).
- Paid time off – Fronted sick and vacation leave may be considered upon hire
- 17 hours of vacation leave per month, with progressive increases
- 8 hours of sick leave per month
- 10 paid holidays per year
- No waiting period to use vacation and/or sick leave accruals
- Excellent retirement benefits:
- City-paid participation in the Oregon Public Employee Retirement System (OPSRP and City pays 6% IAP contribution)
- City-paid 2% contribution into pre-tax deferred compensation plan
- In addition, other benefits such as job-related college tuition and book reimbursement, employee assistance program, basic life insurance, short-term disability, long-term disability, and flexible spending accounts for healthcare and childcare expenses.
To learn more about our organization, our community, and our benefits, click here.
This position manages the biennial budget for the City and recommends strategic initiatives for its development and execution utilizing best practices and a commitment to the Strategic Budgeting approach. Key functions include conducting departmental budget projections, maintaining long-term fund models, conducting analysis on the financial impacts of projects and personnel, identifying opportunities to more efficiently utilize resources, and designing and executing the full budget development process to assist the City Manager in the design of their budget recommendation to the Budget Review Committee and the Council.
The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
- Develops and presents a budget that adheres to all applicable Charter, state, and federal requirements, is fiscally responsible, reflects the high-priority goals of the community, and is implementable. Develops, implements, and administers the City's biennial operating budget and capital budget.
- Directs the budget development process, including the development of budget preparation forms and guidelines. Works with other staff to develop budgetary goals to guide the biennial budget process. Reviews and updates budget development policies and guidelines.
- Works closely with the City Manager’s Office to develop the City Manager’s recommended budget and to incorporate strategic plan, master plan, and other long-term goals in the budget recommendation.
- Coordinates budget entry, including the personnel budget and central service fund allocations, and assists departments with budget preparation and interpretation of guidelines.
- Assists departments in identifying community or organizational needs and assists departments in preparing budgets to address issues.
- Conducts long-term financial modeling for revenues and expenses to ensure that the biennial operating budget and five-year capital improvement plan can be implemented given available resources.
- Makes complex recommendations for funding major projects, programs, and personnel.
- Coordinates the development of a budget recommendation, including meetings with the Executive Leadership Team and City Management. Works with other staff to present the biennial budget to City Council and prepares Council deliverables, communications, resolutions, and ordinances.
- Responsible for the preparation of the annual Budget Book, ensuring that all Charter, state, and federal requirements are met. Coordinates application for the Government Finance Officers Association (GFOA) Distinguished Budget Award.
- Provides information, analysis, and policy consulting services to city departments related to departmental budgets. Monitors expenditures against the adopted budget and identifies potential budget issues.Assists departments in reviewing revenues and making recommendations for rate adjustments. Manages the cost allocation plan for the City.
- Monitors budget appropriation throughout the year, and develops, recommends, and prepares budget adjustments when necessary.
- Designs, recommends and implements policy and process improvements to streamline budget development and execution, increase budget transparency, and promote better understanding of the City’s financials both internally and externally.
- Provides regular updates to the Finance Director, City Management, and Council regarding the status of the budget and performance of funds.
- Serves as the staff liaison for the Budget Review Committee.
- Works with departments to analyze and make recommendations regarding rate structures.
- Assists departments in the management of grants through ensuring proper budgeting, assisting in the calculation of grant financials, and coordinating the maintenance of grant records.
- Provides a high level of customer service and maintains a solution-oriented approach to budgeting.
- May represent the Finance Director in his/her absence.
- Represents the City at a variety of meetings and initiatives as well as in meetings with other departments and outside parties.
- Operates a motor vehicle safely and legally.
- Performs other duties as assigned.
This position does not regularly supervise. However, in the course of representing the Finance Director in their absence, this position may be called upon to perform supervisory functions including scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employees. This position will be required to coordinate the work of multiple departments and employees at various levels in the development and management of the City’s budget.
Education and Experience:
A bachelor’s degree in public administration, business administration, accounting, or finance, or a closely related field;
and three years of progressively responsible experience in local government;
or an equivalent combination of education and experience.
Special Requirements:
- Possession of or ability to obtain a valid Oregon driver's license.
- The individual shall not pose a direct threat to the health or safety of themselves or others.
Knowledge, Skills, and Abilities:
Knowledge of:
- City and departmental rules and regulations.
- Advanced computerized accounting systems, internal controls, and the principles and practices of finance administration.
- State and local statutes, ordinances, resolutions and charter relating to municipal finance.
- Principles and practices of public administration, including public finance, organizational development, group facilitation, management, budgeting, employee supervision, and training.
Ability to:
- Develop, manage and maintain budgets including projecting and long-term forecasting.
- Analyze situations quickly and objectively and to determine proper courses of action to be taken.
- Express ideas clearly and concisely, both orally and in writing; to establish and maintain effective working relationships with employees, the public and other agencies.
- Prepare a variety of financial statements, reports and analyses. Monitor overall financial condition of the City.
- Train user staff in the use of financial computer system hardware and software.
- Maintain confidential information and handle sensitive or political situations with tact and diplomacy.
Work Environment
The work environment is primarily that of an office job and the noise and temperature levels are moderate. Work is also performed in numerous meeting settings in offices, conference rooms, and public spaces. Travel is normally limited to various city work sites. This position may be required to work evenings and weekends.
Physical Demands
Ability to perform sedentary physical work, and to lift and carry up to 10 pounds and occasionally 20 pounds; ability to walk, sit, reach, grasp and perform similar body movements; possess hand/eye coordination adequate to operate office equipment, keyboards, calculator and telephone; ability to talk and hear in person and by telephone and to hear computer malfunctions; ability to see and read instructions, financial statements and documents, and characters on a computer monitor.
Tools & Equipment Used
Uses standard office equipment. Operates vehicle for meetings and site visits.
