Salary
$17.19 Hourly
Location
Human Resources -Killeen, TX
Job Type
Full-time
Department
Human Resources
Division
Human Resources
Opening Date
01/13/2025
Closing Date
1/26/2025 11:59 PM Central
FLSA
Non-Exempt
- Description
- Benefits
- Questions
Job Description
General Purpose
To perform a variety of routine payroll data entry, clerical and administrative tasks in support of the Human Resources Department.
Supervision Exercised
Employee has no supervisory responsibilities.
Essential Duties
Enters all employee new hire/re-hire data into the payroll system; provides new hire information to the Attorney General’s office.
Enters, reviews and verifies all personnel changes entered into the payroll system.
Enters data into the payroll system for changes to direct deposits, allotments, and deductions; ensures changes are supported with appropriate documentation.
Enters data for court ordered/mandatory wage garnishments for IRS, student loans and child support.
Creates employee identification cards as needed; ensures all appropriate documentation is received to prepare employee ID cards.
Processes paperwork for MissionSquare, Nationwide and TMRS.
Maintains the official Human Resources records management program to include the creation, maintenance, retrieval, protection, retention, and destruction of all records in accordance with City policy, legal, governmental, and historical requirements.
Facilitates requests for public records to the public and City staff submitted within specific deadlines regulated by the Texas Public Information Act to include receipt of request, distribution of request, and required research.
Processes paperwork for military leave, ExecuTime changes and catastrophic leave.
Assists employees regarding payroll questions and/or concerns.
Assists employees with the electronic timekeeping system.
Reconciles and updates monthly insurance billings from various insurance companies; notifies Benefits Manager of billing errors.
Reconciles insurance invoices accurately and timely; prepares requisitions and supporting documentation for insurance payments for review by the Benefits Manager.
Facilitates payment of funds to insurance companies for payments; includes accurate and timely preparation of documents for payment of funds to and from various accounts.
Makes corrections for over/under payments of benefit premiums; prepares repayment documents for employees overpaid in error.
Assists with in-processing of all new employees to include organizing meeting set-up, assisting new employees with enrollment, and preparing paperwork for distribution to new employees.
Assists with planning and organizing the annual open enrollment process for all City employees; schedules and organizes facilities, prepares documents, coordinates with insurance company representatives, coordinates and schedules staffing for all open enrollment activities, coordinates dissemination of information with providers.
Researches and responds to employee inquiries regarding employee benefits; serves as a liaison between the employee and insurance company in resolving problems.
Monitors receipt of payment for retiree health and dental insurance; reconciles reports of payments received with billing; appropriately notifies individuals and insurance companies of changes to cancel insurance for non-payment.
Ensures COBRA and retirement benefits programs are administered in compliance with City policies, state and federal regulations.
Processes benefit changes to include scanning, faxing or data entry into carrier websites.
Verifies that changes are supported with proper documentation and that changes are in compliance with appropriate regulations.
Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations.
Serves as a backup for the Compensation and Benefits Manager for the Texas Municipal Retirement System.
Serves as a member of various employee committees.
Performs other duties as assigned.
Required Minimum Qualifications
Education and Experience:
- Graduation from high school or equivalent; and
- One (1) year of experience with accounting, payroll, or benefits; or
- Any equivalent combination of relevant education and experience.
Knowledge, Skills And Abilities
- Knowledge of payroll and benefit practices and principles;
- Working knowledge of internal control procedures;
- Skill in operating the listed tools and equipment;
- Ability to discuss rules and policies pertaining to payroll and benefits and employees;
- Ability to research and survey and make appropriate reports of information gathered;
- Ability to establish and maintain effective working relationships with employees, supervisors, city officials, vendors, claimants, and the general public; and
- Ability to conduct research and make appropriate analysis and reports of information acquired;
- Ability to maintain efficient and effective benefits systems and procedures;
- Ability to communicate effectively, orally and in writing; and
- Ability to develop and deliver effective presentations in front of groups.
- Maintains regular and punctual attendance.
Supplemental Information
TOOLS AND EQUIPMENT USED
Requires frequent use of personal computer, including Microsoft Office, database and spreadsheet programs, calculator, typewriter, telephone, Scantron, copy machine and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the need of the employer and requirements of the job change.
At City of Killeen, we are committed to your health and well-being. We are proud to provide you and your family with valuable and significant benefits.
We all work together to make City of Killeen a success, and our teamwork extends to your benefits. Your health and well-being are important to us, so we provide benefit options to make your and your family’s lives better. Together, let’s invest in you.
The City of Killeen offers the following Benefits to full time employees:
- Employee Assistance Program
- Wellness Benefits
- Medical, Vision Dental
- Health Savings Account/ Flexible Spending Account
- TMRS or KIlleen Fireman's Relief and Retirement fund
- 457 Deferred Retirement Account
- Short Term/Long Term Disability
- Accident/ Critical Illness/ Hospital Indemnity Supplemental Benefits
For more benefit information, visit www.killeentexas.gov
01
What best describes your highest level of education?
- Less than High School
- High School Diploma/GED
- Associates Degree
- Bachelors Degree
- Masters Degree or higher
02
How many years of experience do you have in performing human resources duties related to accounting, payroll, or employee benefits?
- None
- Less than 1-year
- 1-year to 2-years
- 3-years to 5-years
- More than 5-years
03
Please describe your experience in accounting, payroll, or employee benefits.
Required Question
Agency City of Killeen
Address 718 N. 2nd Street
Suite B
Killeen, Texas, 76541
Phone 254-501-7687
Website http://www.killeentexas.gov/
