Description
ABOUT THE POSITION:
Under the guidance of the Library & Museums Director, the ideal candidate will help embody the values of the Library, Museums, and City of Monterey. The Assistant Library Director will foster trust, inclusion, and belonging across the department. The position will support grant and budget development for Library and Museums. The position will contribute to the organizational culture, develop staff, and promote services to the community.
The Library and Museums department consists of the Monterey Public Library, California History Room, Bookmobile, Colton Hall, Old Jail, Presidio of Monterey Museum, Pacific Biological Laboratories, Worker Shacks, archives, and art collections.
About The City Of Monterey
Nestled along California's Central Coast, the City of Monterey is known for its natural beauty, rich cultural heritage, hospitality, and sense of community. The City of Monterey is a full-service charter city operating under a Council-Manager form of government. The City of Monterey is a full-service city that provides police, fire, public works, planning, recreation, and parks services and operates its own conference center, sports center, parking, and marina facilities.
We Take Care Of Our Employees
The City of Monterey offers a competitive benefits package to full-time employees. Some of these benefits include a Health Spending Fund, Medical, Dental, Vision, and Life Insurance, Vacation Accruals, Sick Leave, 14 Paid Holidays, Education Incentive Pay, Tuition Reimbursement Programs, CalPERS Retirement, and more!
Application Process
A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard on-line City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, panel interview, and a final departmental interview. As a condition of employment, the selected candidate will be required to successfully pass a Live Scan fingerprint background check and reference check. Depending on the position, as a condition of employment, the selected candidate may also be required to pass a physical exam including a drug screen and a federal background check to gain access to military and police facilities and systems.
The Human Resources Department reserves the right to make changes to components of the examination process.
Candidates who successfully complete all phases of this recruitment process will be placed on an eligible list. The eligible list is active for 12-months and may be used to fill additional positions including lower-level positions, regular part-time, and part-time temporary seasonal, determined to have similar duties and requirements.
Equal Opportunity Employer
The City of Monterey provides outstanding services to the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Monterey does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group of class protected by applicable federal, state or local law.
Summary
Under general direction of the Library Director, assists in the direction of the operations and activities of the City Library and Museums Department through effective planning, staff management, and resource allocation; provides leadership, vision and work supervision; coordinates departmental services to meet diverse community needs; organize assigned activities with other departments and outside agencies; manages priorities, provides highly responsible professional and technical staff assistance, complex administrative support to the Library Director, and related duties as assigned. The Assistant Library Director is responsible for the operation of the library in the absence of the Library & Museums Director.
Distinguishing Characteristics
The Assistant Library Director is a single-position class at the management level distinguished by the scope of responsibility for assisting in overall Library & Museums management. The incumbent in this position exercises maximum independent judgment in developing, implementing, and managing the programs, services, and activities of the division within the scope of Library System policy; and is the system-wide administrator and advisor for personnel and employee relations issues, grants administration, budget preparation, and partnership development. This position receives direct supervision from the Library Director and exercises supervision over professional, technical, and clerical staff and volunteers.
Examples of Duties
ESSENTIAL FUNCTIONS:Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
- Assist the Library Director in the planning, organizing, coordination, and direction of operations, activities and long-range projects of the City Library and Museums Department, including the Monterey Public Library and Bookmobile, and the City’s Museums (Colton Hall Museum, Old Monterey Jail, Presidio of Monterey Museum, Pacific Biological Laboratories, and Cannery Row Worker Shacks), Alvarado Gallery (Conference Center), cultural programs and the City’s public art collection.
- Assist by providing progressive vision, leadership, planning and policy recommendations to the Board of Library Trustees, City Manager, Museums & Cultural Arts Commission and City Council regarding these programs and services within the City.
- Manage and participate in the development, implementation and review of goals, objectives, policies, and procedures including collection development and acquisition policies and standards.
- Regularly solicits and responds to feedback from library patrons and stakeholders; assist in developing library services and programs that are responsive to community needs of all age groups.
- Represent the Library Director at meetings and oversee and participate in the preparation of reports for the Library Board and the Museums & Cultural Arts Commission and provide technical and professional advice and recommendations related to strategic planning, levels of service and other departmental matters.
- Respond to and resolve sensitive and/or the most complex questions or concerns from citizens, the media and government authorities. In addition, analyzes complex operational and administrative problems, evaluates alternatives and/or recommendations.
- Assists in developing and directing plans and strategies for the improvement, renovation and/or preservation of existing library and museums facilities in connection with the City’s capital improvement program.
- Analyze budgeting needs, participate in the preparation and administration of the department budget, and maintain appropriate budgetary controls.
- Monitor and recommend technology resources vital to the functioning of a full service library in conjunction with the City’s Information Services Division.
- Represent the City, Library and Museums in the community, maintain a community presence and engage with residents; make presentations to the City Council, inter-agency meetings, service clubs, at conferences and other events.
- Oversee Library and Museums Department activities with other City departments and outside agencies, and develop and maintain community partnerships.
- Assist in coordination of care and stewardship of historic collections in California History Room and Museums collections.
- Provide input, guidance, and recommendations in the development of museum education programs, exhibits, collections, facilities, fund-raising, and public relations.
- Select, direct and and evaluate the performance of department staff and provide necessary training, coaching and guidance; implement appropriate disciplinary action as needed.
- Manage the fund development program, including major gifts, donor stewardship, endowment building and grants.
- Work closely with the Monterey Public Library Friends & Foundation, and other community groups to enhance fundraising and further the Library’s mission.
- Assist in the evaluation the Library’s performance data metrics, including staff effectiveness, service delivery, and program participation.
- Provide excellent customer service. Supports the relationship between the City of Monterey and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff.
- Maintain confidentiality of work-related issues and City information.
- Act in the absence of the Library Director.
- Perform other job-related duties within the scope of this job classification as assigned.
Typical Qualifications
MINIMUM QUALIFICATIONS:
Education: Possession of a Masters Degree in Library/Information Science from an American Library Association accredited library school or equivalent degree;
Experience: Four years of increasingly responsible professional library or Museums experience, at least two years of which was managing a major library division or Museum.
An equivalent combination of education and experience may be considered.
License And Certification
- Must possess a valid California Driver’s License upon the time of appointment and be insurable with the City’s standard insurance rate, unless otherwise approved by appointing authority.
Supplemental Info
Knowledge And Skills
Knowledge of:
- Current principles, laws, policies, methods, and procedures used in the development, maintenance, and administration of public library programs and services.
- The principals and practices of museum operations and administration.
- Care and stewardship of historic collections.
- Statewide and national library trends and best-practices, and funding sources and opportunities.
- Community engagement and needs assessment.
- Principals and techniques of budget development and administration.
- Library classification, circulation, cataloging, program development, special collections, and reference techniques and practices.
- Marketing techniques and use of digital and social media to enhance and promote library programs.
- Current fundraising strategies and best practices.
- Research techniques, sources, and availability of information.
- Effective public relations and communication techniques.
Skill in:
- Planning, organizing, and coordinating the activities of a public library.
- Establishing and maintaining effective working relationships with department staff, library patrons and City Staff
- Delegating authority and responsibility and scheduling and programming work on a long-term basis.
- Communicating clearly and concisely, orally and in writing.
- Managing teams, and selecting, training, evaluating, coaching and disciplining subordinates.
- Leading organizational change.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Physical Demands
- Standing & Walking – Primarily sedentary classification although standing in work areas and walking between work areas may be required.
- Sitting – Ability to work in a seated position at a computer station for extended periods of time.
- Lifting – Ability to safely lift 20 pounds; this requirement includes bending at the knees to facilitate proper lifting techniques.
- Visual – Ability to read printed materials and view a computer screen for long periods.
- Hearing and Speech – Ability to communicate in person, before groups, and over the telephone.
- Mobility – Ability to work in a standard office setting and operate a motor vehicle to visit various meeting sites, reach, carry, push, pull, stoop, and bend.
Environmental Elements
Employees work in a Library with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKERS
All City of Monterey employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Tuition Reimbursement: $2,000 per fiscal year.
Deferred Compensation: City will match employee paid contributions to a maximum of $150.00 per month.
Retirement: CalPERS 2.7% @ 55 with highest year formula is provided for current City of Monterey employees or new employees who were hired prior to January 1, 2013 and who are currently active or have been active within six months of the date of hire in the CalPERS retirement system. The employee retirement contribution for these employees is 11% and is deducted on a pre-tax basis. The CalPERS retirement formula for new employees who do not meet the criteria stated above is 2% @ 62 with highest three year compensation. The employee retirement contribution is 7.75% and is deducted on a pre-tax basis. The City participates in the Medicare portion of Social Security.
Health Plan Spending Fund: A minimum of $914.82 per month up to $2,540 per month, dependent upon level of participation (cash-in-lieu of benefits is $300) may be used to purchase medical benefits for the employee and dependents through the PERS Health Plan Program, dependent dental, additional life insurance, dependent care, and/or health care expenses through a Section 125 Flexible Spending Account.
Dental: Fully paid employee premium by the City.
Vision: Fully paid premium for employee and eligible dependents.
Life Insurance: $50,000 policy paid by the City, with an option to purchase additional coverage up to $350,000.
Short Term / Long Term Disability Plan: The City provides a Short Term/Long Term Disability Plan.
Flexible Spending Account: The Section 125 Plan provides for an employee to set pre-tax dollars aside, through a payroll deduction, for reimbursement of health care and dependent care expenses.
Group Legal: Subject to provider limitations, the City will continue to provide a Group Legal Services Plan for employees represented by GEM through an employee-paid premium. Participation in the program shall be voluntary and consistent with the provider's requirements that the potential pool of participants must include a minimum of 200 employees
City Recreation Program Fees: Resident Rates for City Recreation classes and programs for employees and immediate family household members.
Voluntary Unpaid Leave: With advance approval, an employee may take up to forty (40) hours of unpaid leave per calendar year.
Fitness Pass: Fitness Pass Program available to use the City of Monterey Sports Center.
Fitness Activity Plan: Employees are eligible to participate in a Fitness Activity Plan where they work out off-duty in exchange for leave time accrued in a Fitness Leave bank. Each year, a maximum of 40 hours can be accrued (10 hours per quarter) with a maximum of 80 hours allowed in the bank. The Fitness Leave bank does not have cash value, and time accrued has no expiration date.
Employee Assistance Program: Fully paid confidential counseling and referral service for employee and eligible dependents.
Management Leave: Management employees shall be provided with 80 hours of management leave at the beginning of each calendar year. Newly hired managers will be awarded leave on a prorated basis depending on hire date.
Holidays: 14 paid days annually plus 1 floating holiday.
Sick Leave: 12 days per year.*
Vacation: 1-5 years/10 days; 6-10 years/15 days; 11-15 years/ 17 days; 15+ years/20 days.;20+ years/23 days per year.*
- Relocation assistance, sick leave and vacation balances and initial vacation accrual rate negotiable.
Additional Information
- Candidate selected will serve up to one-year probationary period.
- Candidates who pass the testing process will be placed on an eligibility list. This list may be used to fill additional positions (including subordinate positions) that become available during the life of the list.
- This bulletin is for informational purposes only and does not supersede rules regulations, ordinances and resolutions currently in effect.
- Pursuant to the Immigration Reform Act of 1986, employees must show proof of identity and eligibility to work in the United States.
- The City of Monterey is an Equal Opportunity Employer.
01
Please indicate your highest level of education in a related field.
- Master's degree or higher in related field
- Master's degree or higher in non-related field
- Bachelor's degree in related field
- Bachelor's degree in non-related field
- Associate's degree in related field
- Associate's degree in non-related field
- High School Diploma or GED
- No High School Diploma or GED
02
Please select the option that best describes your professional experience in a public Library and/or Museum.
- 8 years or more
- 6 - 7 years or more
- 4 - 5 years or more
- Less than 4 years
03
Please indicate your experience managing a major library division or museum
- 6 years or more
- 4- 5 years or more
- 2 - 3 years or more
- Less than 2 years
04
In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. This position requires a Master's Degree in Library/Informational Sciences from an American Library Association accredited program, as well as at least four (4) years of professional Library or Museums experience, and two (2) years of supervisory experience in a major library or museum setting. Please describe how your education and experience fulfill these requirements.
05
In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. Please describe your leadership style and the size and makeup of teams you have directly led. What do you find to be the most challenging aspect of leadership and what is the most beneficial component of working in a team setting?
06
In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. Please describe an example of your experience with grant development, donors, and/or non-profit groups. What factors did you consider when engaging new projects, and how did you communicate and implement it effectively?
07
In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. In this role you may be asked to implement or communicate a new idea, process, or policy. How would you engage your team and the community to move new ideas forward?
08
In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. What is your experience with budget management and resource allocation in a library or museum?
