CITY EQUITY STATEMENT
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.
Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.
We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION
The Real Estate Management Analyst/Senior Management Analyst contributes to the vision and mission through a combination of direct responsibilities, collaboration, contract administration and special projects. This position is also responsible for maintaining a real estate database of City-owned property, conducting special research and analysis, as well as graphic representations, maps and presentations to support the department; completing administrative projects and reports; assisting in the preparation of Department Key Performance Indicators; and assisting the Director and Division Managers in reviewing and updating the Department's strategic plan. This position requires a high level of customer service skills, interacting with internal staff, businesses, residents, developers, and consultants to achieve the essential functions of the job.
The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).
This position supports the goals of the Community Services Department, which supports and is responsive to the City Manager's Office, residents, the city's business community, City Council, and the overall city organization. Community Services progressively manages the economic development and real estate functions of the organization, where service and empowerment are governing principles, and effectively communicates with internal and external audiences. The Community Services Department is the City's ambassador to the business and development community and strives to excel in the provision of service.
Every Employee Is Accountable To
- Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
- Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
- Act as an ambassador by understanding and fostering the organization's mission and vision
- Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
- Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
- Address difficult or contentious issues in a constructive manner
- Support/promote change; demonstrate flexibility, and take calculated risks when appropriate
- Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
- Work to continuously improve the efficiency and effectiveness of the service or product being delivered
- Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
- Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences
GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:
- Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
- Recognize personal strengths and weaknesses, and target areas for personal self-development
- Demonstrate initiative in performing job tasks
- Exhibit problem-solving skills leading to sound judgment and quality decisions
- Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
- Communicate effectively with individuals and groups using clear and concise verbal and written communications
- Demonstrate accountability for work, and take ownership in job performance
- Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
Job Specific - Every employee in this position must be able to:
- Present ideas clearly and concisely, verbally and in writing, to businesses, internal stakeholders, external partners, and City leadership
- Establish and maintain positive working relationships with internal partners, business community, and strategic partners
- Be self-directed and take initiative in daily work and special projects
- Demonstrate knowledge of best practices in contract management, performance management, economic development, and city processes
- Establish, prioritize, and implement goals, objectives, policies, and work standards which support the City, Department, and Division’s strategic plans
- Work on several projects simultaneously and adapt quickly to changing priorities
- Display a professional demeanor at all times
- Work as part of a team, as well as independently
- Prepare clear, concise management-level reports and correspondence
- Prepare annual workplan in line with strategic plan objectives
- Demonstrate advanced Excel abilities and fluency with the rest of the Microsoft Office Suite
- Analyze and evaluate complex sets of data and circumstances from an overall perspective, and formulate and carry out effective plans, procedures, and programs
- Demonstrate systems thinking while maintaining a global perspective of the entire operation
- Apply research and analytical techniques to involve practical solutions to organizational, administrative, and other Community Services programs and services
- Demonstrate strong analytical, interpersonal, and collaboration skills
- Perform work with latitude to make independent decisions
Leadership - Every employee in this position is accountable to:
- Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
- Encourage employees to be accountable for their work and take ownership in what they do
- Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
- Demonstrate collaboration and conflict resolution skills with other departments and employees
Job Specific Functions
Essential Job Functions, Duties, Responsibilities, and Tasks Assists in citywide real estate transactions for redevelopment and adaptive reuse projects including:
- Maintain a database of City owned assets
- Manage maintenance contracts for City-owned property
- Perform due diligence and disposition analysis of properties for redevelopment and/or adaptive reuse
- Manage consulting contracts including phase I environmental, building assessments, brokerage agreements, appraisals, ALTA survey’s etc.
- Perform Lease negotiations with potential tenants of City-owned buildings
- Utilization of COSTAR or similar real estate programs
- Experience in property research through County Assessors offices
- Track public/private investment ratios on redevelopment projects
- GIS mapping of property
Conducts research, business analysis, data analysis, strategic review, and prepares reports proposing or recommending solutions or action plans, including:
- Preparing, analyzing, and researching economic indicators
- Lead economic impact analysis of projects completed either internally, or externally through consultants
- Compile and present Key Performance Indicators in support of the City Council’s Strategic Plan
- Develop graphic representations of data for the department, as well as maps and infographics
- Identify and analyze demographic, economic and socio-economic data from various sources
- Work with the Director on Annual Reports and other summaries as needed
- Coordinate the tracking of process improvement
- Developing and recommending new concepts, methods, and techniques for representation and presentation of department impacts, outcome and performance
- Managing special projects and coordinating specific programs including, but not limited to, strategic plan support as service delivery model implementation
Conducts Contract Administration And Compliance Review Including
- Drafting contracts and amendments using the City’s document review software (Cobblestone)
- Routing contracts and amendments for review, approval, and execution by various internal and external parties
- Create Purchase Orders and Budget Revisions, as well as process payments, using the City’s budget software (JD Edwards)
- File and record contracts and amendments
- Analyze contracts and agreements and monitor key provisions including milestones, termination dates, etc.
- Track invoices and contract balances, and reconcile against City budget software (JD Edwards)
- Monitor and report on third-party compliance with Developer Agreements and Economic Assistance Agreements
- Develop and maintain a comprehensive database of contracts, including expected outcomes and actual results
Provides management assistance on routine matters, including:
- Carrying out administrative staff duties as assigned
- Working on special projects as assigned
- Managing division agenda memo creation and review process
- Managing division budget and coordinating with the city’s Policy and Budget office
- Communicating and investigating citizen input
- Maintaining various databases for the department
Participates in team, division, department, and City staff meetings; works collaboratively with other programs and departments; may support other programs as neededMaintains regular and punctual attendance
Other Duties and Responsibilities Requires working some evenings and weekends, and assisting with special events Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.
Position Requirements/Working Conditions/Pre-employment Requirements
Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required
- Bachelor’s degree in Business Administration, Public Administration, Management, Data Mining/Data Analysis, Accounting, Finance, or closely related field
- Three or more years of relevant experience in local government, economic development organization, community development organization or the private sector
- Advanced ability with Microsoft Office, including Word, Excel, Outlook, andPowerPoint
- Ability to become fluent in JD Edwards and Cobblestone software
- Excellent analytical skills, attention to detail and results-oriented style
Preferred :
- Expert level proficiency in Microsoft Office, including Word, Excel, Outlook, andPowerPoint
- Fluency in JD Edwards and Cobblestone
- Certified Economic Developer (CEcD)
- Bilingual proficiency English/Spanish or Hmong
Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:
- Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
- Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
- Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
- Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting and pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts
WORKING CONDITIONS
Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Must be able to drive and navigate to a variety of locations in the City, metro area, and region.
Required Materials And Equipment
General office equipment including personal computers, telephone, cellular phone, copy machine and calculator. May operate a motor vehicle to visit project sites.
Pre-employment Requirements
- Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
- Drug screen
- Must be legally entitled to work in the United States
The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.
The City of Westminster offers a comprehensive benefit package including:
- Health and Dental
- Flexible Spending
- Pension/Retirement Plans
- Term Life Insurance
- Long-term Disability
- Survivor Benefits
- Wellness Program
- Leave program that provides for vacation, holidays, sick leave, major illness, on the job injury, and administrative reasons
- Career Development Program
- Tuition Reimbursement Program
For a more detailed overview of our Exempt and Administrative Officer benefit package:
Benefit Package
The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.
401(a) Contribution Rates
Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 12% of your base pay.
Employer Contribution Vesting Schedule
- Less than 3 years - 0%
- 3 to 4 years - 60%
- 4 to 5 years - 80%
- Over 5 years - 100%
- For employees age 55 and older, the employer contributions are 100% vested
The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.
Closing Date/Time: 1/20/2025 8:30 AM Mountain
