General Description
Entry-level administrative and technical level work in the area of human resources, risk management and benefits. Assists in the maintenance of confidential Human Resources records, and assists in the City’s recruitment activities, risk management and benefits administration.
Essential Job Functions
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Screens applications for employment; checks for adherence to minimum training; qualification and experience based on specific job opening; guides applicants in properly completing applications; answers inquiries regarding current opening, job qualifications, selection process and other employment related matters by phone or in person.
Schedules interviews for applicants and participate on the interview panel for initial employment and promotion ensuring compliance with City, State, Federal, EEOC guidelines.
Answers questions from prospective job applicants regarding current openings, job requirements, testing dates and procedures, and other employment related matters.
Receives and reviews many varied personnel forms to ensure accuracy and completeness.
Reviews all personnel action forms for accuracy of information. Makes entries and maintain employee personal profile; payroll, benefits, etc. in the Human Resources Information System (HRIS).
Explain policies and procedures, regulations and standards with established guidelines.
Creates, prepares and assures the maintenance of employee personnel records and files, and complies with records retention strategies and guidelines.
Updates applicant tracking system and enters all necessary employee data in database.
Prepares letters to job applicants advising them on various recruiting and interviewing processing information.
Answers public inquiries regarding employment verifications, employment opportunities, and salary schedules.
Assists in comprehensive compensation and benefits surveys to be used in collective bargaining negotiations.
Assists with background checks and medical test administration.
Prepares and distributes HR/Risk related communications and/or documentation.
Maintains files and database for workers’ compensation, liability and property insurance claims.
Assists in the management of the workflow of workers’ compensation claims and communicates with relevant parties.
Prepares wage statements for workers’ compensation claims.
Assists individuals and employees with insurance issues, including workers’ compensation, liability, and property insurance claims.
Performs related duties as required.
Minimum Qualifications
Knowledge, Skills and Abilities: Knowledge of human resources practices and procedures. Basic knowledge of employment laws. Knowledge of Federal, state and local laws and regulations governing public employment, employee relations, benefits, labor relations, etc., including EEO, ADA, FLSA, HIPAA, ADEA, COBRA, FMLA, Patient Protection, PPACA, and Workers’ Compensation. Knowledge of general personnel management theories and principles. Knowledge of personnel rules, regulations, procedures and collective bargaining agreements specific to the City. Knowledge of human resources analysis pertaining to recruitment, selection, hiring, training/development, compensation, HRIS, employee/labor relations.
Skills in the use of personal computers. Skill in effectively managing and completing multiple assignments in a fast-paced environment.
Ability to research and summarize data concisely and accurately. Ability to work under pressure and with frequent interruptions. Ability to deliver, understand and carry out oral and written instructions. Ability to communicate effectively, both verbally and writing. Ability to develop spreadsheets, reports, oral and electronic presentations. Excellent verbal and written communication skills are required. Ability to establish and maintain cooperative and effective relationships with those contacted in the course of work. Ability to maintain confidentiality of sensitive personal information of applicants and employees and other related matters.
Education & Experience Requirements: Bachelor’s degree in Human Resources Management, Public/Business Administration, Industrial/Organizational Psychology, or a related field; with a minimum of three (3) years’ experience working within a human resource and/or risk management department. Municipality or government entity experience preferred. Must possess and maintain a valid Florida Driver’s License and satisfactory driving history throughout employment. Combination of education, training and/or experience may be considered.
Supplemental Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands and fingers to handle or operate objects, tools, or controls; and reach with hands and arms. Requires light physical effort that may include lifting up to 10 pounds.
The noise level in the work environment is moderately quiet. Work is performed in an office setting within a controlled environment.
Hours of Work: The City of Miami Gardens' Human Resources Department operates on a four (4) day work week schedule; Monday-Thursday: 7:00 am - 6:00 pm, 7:30 am - 6:30 pm
or 8:00 am - 7:00 pm. 11 hours per day, which includes 1 hour of unpaid lunch hour. Position is
not remote.
Benefits Are Available To FULL-TIME Employees Only.
The City of Miami Gardens offers a comprehensive benefits package, including 176 hours of Personal Time Off (PTO) in lieu of vacation and sick time and 12 paid holidays (11 holidays and 1 floating holiday).
The City participates in the retirement plan administered by the Florida Retirement System (FRS), which requires a mandatory 3% contribution.
Additional voluntary benefits (fully paid by the employee, but payroll deductible): dental insurance, vision insurance, flexible spending account, 457 Deferred Compensation plan, Roth IRA, additional life insurance, short-term and long-term disability insurance, supplemental insurance plans, legal and identity theft coverage.
01
Which best describes your level of education?
- High School Diploma or GED
- Some College
- Minimum of 60 College Credits or more
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Higher
02
How many years of experience do you have working within a human resources and/or risk management department?
- No experience
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
03
Do you currently possess a valid State of Florida Driver's License?
