About our opportunity: The City of Asheville is seeking qualified applicants for the position of Fleet Manager in the Public Works department. The purpose of this position is to supervise operations and staff involved in the maintenance of City-owned vehicles, fuel stations, and parts stockroom.What you'll be doing:- Supervises, directs, and evaluates assigned staff: plans, directs and reviews work of individuals and the team; processes employee concerns and problems and counsels as appropriate; recommends discipline, disciplinary actions, or discharge; completes employee performance appraisals and salary increases; participates in interviews and makes hiring recommendations; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
- Organizes, prioritizes, and assigns work: prioritizes and schedules work activities in order to meet objectives; oversees employee work schedules to ensure adequate coverage and control; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and updates and maintains department standard operating procedure manuals.
- Manages fleet maintenance operations: manages and participates in vehicle and equipment troubleshooting; provides guidance and direction to subordinate staff to address maintenance and repair issues and to optimize operations; determines method of repairs, as well as cost and time effectiveness; coordinates with repair vendors, as needed; request bids for repair services and negotiates prices; enters into repair contracts; verifies accuracy of invoices and processes for payment; enters and maintains repair, maintenance, and cost data into department software; and conducts formal and informal customer service surveys.
- Manages vehicle acquisitions and disposals: develops and implements vehicle and equipment replacement criteria and policy; reviews operational plans and budgets for vehicle acquisitions; develops and maintains specifications for vehicle and equipment, Requests for Proposal, and related documents; analyzes bid packages, recommends vehicle and equipment purchases, and participates in bid selection; generates purchase requisitions; coordinates purchase and delivery of vehicles and related accessories; reviews and approves disposition of vehicles; coordinates removal of accessories and sale of retired vehicles and equipment, including advertising, providing potential buyers information, and ensuring titles are available and license tags are returned.
- Oversees stockroom operations: monitors and provides guidance and/or approval regarding the use of procurement card, purchasing policy, requisitions, work orders, and related processes; approves changes to parts quantities and stock items; ensures stock rotation; researches new parts; coordinates with part vendors; negotiates, prepares, and executes parts purchasing contracts; coordinates inventory checks; runs, updates, and maintains parts used for reports, records, and related operational data; and ensures compliance with local, state, and federal procurement policies, procedures, rules, and regulations.
- Manages maintenance of assigned facilities, including garage, fueling station, and fuel pumps: monitors building security and alarm systems; ensures overall cleanliness and safety of facilities; contracts for janitorial service and landscaping needs; coordinates maintenance and repairs as needed; manages required permits and related compliance and renewals; maintains appropriate fuel levels to allow for continued operation of vehicles and equipment; and coordinates fuel requisitioning, accepting deliveries, and approving invoices.
- Develops and implements Fleet Division budget: recommends budget allocations for staffing, equipment, capital improvement, and service delivery needs; reviews and approves expenditures and budget transfers as needed; monitors expenditures and revenues to ensure compliance with approved budget; and maintains related documentation.
- Manages fleet software and data: ensures all assets and supporting information are included in the database, including year, make, model, engine, type, expected lifespan, fuel capacity, color, etc.; updates records when vehicles are purchased or sold; ensures entry of maintenance and fuel charges, parts inventory, etc.; utilizes software to aid in determining vehicles and equipment eligible for replacement, to perform monthly internal billing, and to prepare and submit related reports.
Performs related duties in support of fleet operations: provides training regarding vehicle and equipment operation to staff from other divisions and departments; coordinates with other departments regarding vehicle replacement, including timing of purchases and budget allocations; and prepares and presents staff reports to City Council as required.
Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles, practices, trends, and advances in fleet management; reads professional literature; maintains professional affiliations; and attends meetings, workshops, hearings, and training sessions as required.
Communicates with City administrators and elected officials, supervisor, subordinates, other City employees, vendors, outside agencies and organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives, reviews, prepares, completes, processes, forwards or retains as appropriate various forms, reports, correspondence, invoices, price lists, timesheets, bid packages, Fire Department accreditation reports, fuel charges, fleet billing, vehicle replacement policies and reports, staff reports, disciplinary documents, contracts, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Benefits:
13 paid holidays, plus you will earn paid sick and vacation hours
Full access to the City of Asheville's benefit suite including Medical, Dental, and Life insurance options
Enrollment in the North Carolina State Pension Plan and NC State 401K with company matching funds
About you:
We know your time is valuable. Applicants who meet the following minimum requirements or have comparable experience and/or education will be considered:
Bachelor’s degree in automotive technology, Business Management, or a related field required; supplemented by
seven years of progressively responsible experience in fleet services and management, to include lead or
supervisory experience: or any equivalent combination of education, training, and experience which provides the
requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid North Carolina driver’s license. Must
possess and maintain Fleet Management certification.
Persons of all genders and races are encouraged to apply.
Other things to know:
Schedule: Monday through Friday 8:00am - 5:00pm with alternating coverage for weekends and availability for emergency events.Initial review of applications will occur on 4/11/2025. This position will remain open until filled (or date if closing date listed) or until a sufficient number of applications are received. About us:
The City of Asheville is dedicated to providing quality service for the residents and visitors of our beautiful city, nestled in the Blue Ridge Mountains of western North Carolina. Asheville, NC is a thriving mountain city that has a culture enriched in diversity.
The City of Asheville values and respects a diverse community, workforce and ideas, and is committed to promoting an equitable, fair, and just employment environment. Our organization seeks to create and provide access and opportunities to employees, residents and visitors to fulfill their potential through inclusive engagement practices, relationship building and an authentic sense of belonging. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. The City of Asheville is proud to be a second chance employer.
Performance Aptitudes:
Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in
determining time, place and/or sequence of operations, referencing data analyses to determine necessity for
revision of organizational components, and in the formulation of operational strategy.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit;
includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data
and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability
to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may
include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes,
weights, and measures.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several
concrete and abstract variables; and to analyze major problems that require complex planning for interrelated
activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving
broader aspects of organizational programs and operations, moderately unstable situations, or the direction,
control and planning of an entire program or set of programs.
ADA Compliance:
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may
involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks
may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors,
sounds, odor, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental
conditions.
The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
