GENERAL STATEMENT OF DUTIES
The Executive Administrative Assistant to the Board of County Commissioners (BOCC) performs complex professional and administrative work, assisting with a broad range of general administrative and management functions. This position reports to the County Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provides administrative support to the Board of County Commissioners.
- Participates in the development, preparation, and implementation of short- and long-term goals related to the county strategic plans, and coordinates with other departments and elected officials on overall strategic planning efforts.
- Represents the County and coordinates the work on a variety of committees and task forces.
- Assist the Board of County Commissioners with special projects and daily administration.
- Assists in annual budget preparation, administrative policy development, update, communication, and implementation.
- Maintains compliance with all statutory requirements.
- Coordinates meeting and equipment setup.
- Creates agendas and board packets for BOCC meetings.
- Maintains BOCC calendars.
- Performs other responsibilities with necessary authority as directed by the Board of County Commissioners.
EDUCATION, EXPERIENCE, AND CERTIFICATIONS
Bachelor’s degree in business management, public administration, or related field, plus 3 years of experience with county governments.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be 6 years of increasingly responsible experience with county governments, including administrative and supervisory responsibility.
Preferred Skills:
- Experience in managing staff with varied qualifications, including education, skill levels, and experience.
- Experience in building and leading interdisciplinary teams from multiple departments and/or elected offices.
- Possess knowledge of laws, management principles, and practices of public administration, including goal setting, budget development, and the implementation of identified strategies.
- Ability to work effectively in a public sector environment and adapt to a wide range of contradictory viewpoints.
- Exhibit, uphold, embrace, and implement Elbert County’s shared employee values of knowledge, respect, and integrity.
- Strong organizational abilities.
- Excellent communicator who knows how to set and accomplish goals and priorities.
- Must work well with people in a variety of settings.
KNOWLEDGE AND SKILLS
- Principles and practices of media relations and information management, including social media (Facebook, Twitter, etc.).
- Principles and practices of the Colorado Open Records Act (CORA).
- Contracts, accounting principles, grants, and strategic planning.
- Identify and respond to community issues, concerns, and needs.
- Develop and administer goals, objectives, and procedures.
- Prepare and administer large and complex budgets and financial reports.
- Analyze problems, identify solutions, and implement recommendations in support of goals.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
- Effectively present information, respond to questions, and communicate effectively both verbally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Effectively operate computer software and learn new applications as necessary.
- Follow all safety rules and regulations of the department and the employee handbook.
ADDITIONAL REQUIREMENTS
- Valid Colorado Driver’s License with acceptable Motor Vehicle Record.
- Must be able to pass a criminal background check.
- This is a safety-sensitive position that is subject to random drug testing.
PHYSICAL REQUIREMENTS FOR POSITION
- Primarily works indoors in a controlled, standard office environment.
- Requires maintaining physical condition necessary for sitting, standing, or walking for prolonged periods and operating motorized vehicles.
- May be required to work additional hours during the evening and on weekends.
- Professional appearance is required at the Board of County Commissioners and community meetings.
