The City of Hermosa Beach is looking for an enthusiastic, collaborative and thoughtful City Clerk to join our Executive Team.
Our Executive Team is comprised of hard-working, hands-on managers who are passionate about public service.
The City Clerk will provide executive leadership within the organization, and work with all departments to uphold and foster our culture of feedback and collaboration. Enjoy the perks of working in the heart of downtown Hermosa Beach, just steps from our amazing restaurants, shops, pier and sand!
To apply for the position, please click on the apply link. Applicants are required to provide a resume and cover letter for consideration. For additional information about the position, please see the class specification information below.DEFINITION: Under general direction of the City Manager, plans, directs, supervises, and coordinates all activities of the City Clerk's Office relating to Council meetings, City elections, and public records requests in accordance with applicable laws, codes, policies, and procedures, and to do related work as required. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:
Coordinate the preparation of Council agendas and supporting material including public notification, technical and legal documents; publish, issue, and post final agenda;
Direct the preparation, publication, distribution, filing, indexing, and safekeeping of Council proceedings, minutes, and actions;
Plan and direct the processing of ordinances, resolutions, bond issues, annexations, vacations, assessments, charter amendments, initiatives, referendum, recall petitions, and other related documents;
Oversee the processing of all appointments, resignations, and terminations for all official boards, commissions, and committees; administer oaths and affirmations in accordance with the Maddy Act;
Assures that security protocols are followed, and all reports and paperwork are completed in a timely manner; updates, corrects, retrieves, and releases information according to procedures;
Knowledge, Skills & Abilities:
Knowledge of: City organization, operations, policies, and procedures; federal and state laws and statutes governing municipal operations, public records, and open meetings, including, the Ralph M. Brown Act, California Public Records Act, California Elections Code, California Political Reform Act and the Federal Voter Rights Act.
Knowledge of: City ordinances, codes, policies, resolutions, and agreements; federal and state laws and regulations governing City administration and elections; Parliamentary practices and procedures governing public meetings; Principles and practices of record keeping, records management, and records retention; Principles and practices of confidential records management, and security precautions in the public sector; Legal, ethical and professional rules of conduct for public sector employees and elected officials; Customer service principles, protocols, and methods; Business computers, and standard and specialized software applications.
Explaining and applying state and Federal rules and regulations and statutory standards. Researching, reviewing, correcting, and maintaining complex and extensive public records. Monitoring the City's compliance with all laws, regulations, and rules. Assessing and prioritizing multiple tasks, projects and demands. Dealing tactfully and courteously with those seeking information about City functions and activities. Exercising sound, independent judgment within general policy guidelines. Establishing and maintaining effective working relationships with the City Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff, regional government agencies, and the public. Communicating effectively verbally and in writing.
Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:
Education, Training and Experience Guidelines: Bachelor's degree in public or business administration, or closely related field; and five years of responsible experience involving the administration of a City Clerk or similar municipality office including at least three years of supervisory experience.
Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required or the ability to get from point to point for meetings and trainings. Notary Public license. Certified Municipal Clerk (CMC) Certificate is desirable.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.
Physical:Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
