The City of Lodi is seeking candidates for City Clerk. This is a full-time, exempt position with benefits and authorized salary hiring range of $64,771.20 - $82,305.60 (commensurate with experience and qualifications). The City Clerk reports to the City Administrator and is responsible for statutory requirements of ss. 62.09(11) of Wisconsin State Statutes including but not limited to records management, meeting agendas and minutes, elections, and licensing. This position also performs other administrative functions.
The City of Lodi offers a generous benefits package to eligible employees. Eligible employees will contribute to the State of Wisconsin Retirement System (WRS) and be offered to participate in Wisconsin Department of Employee Trust Funds including Group Health Insurance (with/without dental); Life Insurance; Income Continuation Insurance; and Deferred Compensation benefits. Additionally, the City offers vacation time, sick leave, holiday pay, and paid parental leave.
To apply for this position, you must submit the following with this online City application:The statements included in the Position Description reflect, in general, the duties and responsibility of this position and are not to be interpreted as being all-inclusive.Under the supervision of the City Administrator, this position is responsible for statutory requirements of ss. 62.09(11) including, but not limited to, records management, meeting agendas and minutes, elections, and licensing. The position will supervise the Election Inspectors. This position also performs other administrative functions.- Conduct election administration and train, direct, and support Election Inspectors
- Implement records management procedures and provide public records as requested
- Maintain city and utility records in compliance with the municipal retention schedule and respond to public records requests
- Maintain City contracts and agreements, along with other documents requiring City official signatures
- Maintain municipal code of ordinances
- Serve as Clerk to the Common Council, Boards, Commissions, Committees, etc. and prepare agendas, provide public notice of meetings, attend meetings, prepare meeting minutes, and track items of City business
- Maintain records regarding City appointments to various Boards, Commissions and Committees
- Prepare ordinances, resolutions, and proclamations to be executed, recorded, archived, and distributed
- Administer alcohol licensing, street use, special event, direct merchant and other city permits
- Participate in the property tax process including: coordinating with Property Assessor, tax bill calculations and collection of tax payments; file respective state reports in conjunction with Treasurer
- Submit municipal clerk related reports with the Department of Revenue and other agencies
- Develop and submit internal and external communication content to the City Administrator, or designee, for approval. Content includes, but is not limited to, websites, social media, brochures, press releases, newsletters, and surveys.
- Disperse communications as directed.
- Process and maintain building permits
- Maintain planning and zoning documents in conjunction with the planning and zoning administrator
- Assist with CDL testing
- Coordinate drug testing for City employees
- Assist City Administrator, or designee, with Human Resources functions
- Manage City Hall rooms and park reservations
- Order and maintain office supplies
- Respond to special assessment inquiries from title companies
- Collect monies due to the City and utilities
- Conduct Notary duties as needed
- Respond to citizen requests
- Assist with projects as required
- Other duties as assigned
- Associate Degree in Accounting, Business Management, Public Administration or related field from an accredited college, Bachelor’s degree preferred; and minimum of three years related work experience, preferably as a municipal or deputy municipal clerk; or any combination of training and work experience that would likely provide the required knowledge and abilities.
- Must be bondable and possess or be able to obtain and maintain Certified Municipal Clerk status, a Notary Public license and a valid State of Wisconsin driver’s license
- Capable of certification in election administration responsibilities
- Competent in the use of Microsoft Office products, statewide voter registration database, and able to learn or use other position specific software.
- Strong interpersonal skills, organization and communications skills including the ability to establish and maintain working relationships with officials, employees and the public
- Ability to maintain records efficiently and accurately
- Must remain non-partisan and maintain neutrality when interacting with the public in an official capacity
- Ability to read and explain City policy, municipal code, and interpret State Statutes
- Maintain attention to detail and ability to complete tasks accurately and thoroughly
- Skilled in problem solving and basic accounting functions including, but not limited to, tax calculations and cash receipting
- Carryout job responsibilities with minimum direct supervision
Tools and Equipment Used- Personal computer and standard office equipment
- Voting machines (including accessibility and tabulator)
Confidential Data- This is a confidential position requiring discretion in many areas of responsibility
- Maintains secure log-ins for multiple websites used in the daily business activities of the City and utilities
Essential Physical Job RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
- Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate, and prepare a variety of written/printed documents and text materials
- Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and personal computers
- Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to add and remove files from file cabinets, attach cords to equipment and outlets, and sit for extended periods of time.
- Ability to occasionally lift and/or move up to 20 pounds
Statement of Working Conditions
Work is performed primarily in an office setting. The noise level varies from quiet to noisy.
Position AccountabilityReports To: City Administrator
Supervision Exercised: Election Inspectors
Selection GuidelinesFormal application, rating of education and experience, oral interview, reference check, and job-related tests may be required. Selection procedures may include the administration of written skills examination or actual performance testing; the pre-screening of applicants; formal interviews; background and credit checks, and information verification.
DisclaimerThe duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
