Description/Duties
The Warehouse Procurement and Inventory Planner is responsible for journey-level procurement and inventory planning duties associated with two centralized warehouses. This class performs procurement duties to purchase materials, supplies, and equipment (up to $25,000) for the two centralized warehouses and special projects for various City departments, as well as forecasting inventory needs. Duties include: for purchases of $25,000 or less, meeting with City department staff to discuss purchasing needs and specifications; preparing informational quotations; reviewing, evaluating, and awarding bids; ensuring that the materials are received and reorder points are set; responsibility for resolving a variety of issues with suppliers, including incorrect shipments, and materials that do not meet specifications; acting as the escalated level for billing and invoicing errors or problems; working with City department users on ordering and delivery of contract items for City projects, and ensuring items are set aside and ready when the project starts; monitoring Council awarded contracts to ensure availability of contract dollars, and to verify that contract limits are not exceeded; preparing renewal paperwork following purchasing procedures; working with City department staff to evaluate formal bids and recommend awards to the Purchasing Unit; entering Master Agreements into the purchasing system, including reorder information; and maintaining a database of pricing and adjusting when necessary. Inventory planning duties include: analyzing weekly reorder reports to determine stock levels, and ensures that the required stock is available at all times; forecasting inventory needs with the goal of reducing inventory levels while still maintaining adequate supply to fill orders at a 90% fill rate; and determining reorder points for stock items based on demand and lead time for products and delivery. This class assigns and reviews work of subordinate staff, and prepares performance appraisals and other disciplinary forms as needed. This class performs related duties as required.
This class is distinguished from the Procurement Officer class by the level of difficulty of the purchasing duties performed. The incumbent works independently and with considerable initiative in performing the assigned duties. The position must use decision-making skills in assuring that the warehouses are appropriately stocked, within budget, at all times for City department’s use. The incumbent reports to the Mail, Print, and Materials Administrator who monitors work progress through meetings, conferences, and results achieved. This classification is FLSA exempt-professional.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with an Associate’s Degree supplemented by or including coursework in procurement, accounting, materials management, or other related subjects. Good (1 - 3 years) experience performing journey-level purchasing duties (example: preparing specifications and informational quotations; reviewing, evaluating, and awarding bids; etc.). At least one year of supervisory or lead experience.
Preferred/Desirable Qualifications. Good (1 - 3 years) warehouse, inventory, or materials handing experience is preferred. Possession of Certified Professional Public Buyer (CPPB) certification or similar certification is preferred. Personal Computer (PC) experience (example: Microsoft Office or other purchasing or inventory database) is highly desirable.
Link To Job Description
http://apps.mesaaz.gov/JobDescriptions/Documents/JobDescriptions/cs4517.pdf
A Summary of City of Mesa Benefits is linked here.
01
Did you graduate from an accredited college or university with an Associate's Degree (or higher) supplemented by or including coursework in procurement, accounting, materials management, or other related subjects? You must detail your degree and/or coursework information on your application.
02
Please list coursework you have completed in procurement, accounting, materials management, or other related subjects. If no coursework, type N/A.
03
How many years of experience do you have performing journey-level purchasing duties (example: preparing specifications and informational quotations; reviewing, evaluating, and awarding bids; etc.)?
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more
04
Please describe your experience performing journey-level purchasing duties (example: preparing specifications and informational quotations; reviewing, evaluating, and awarding bids; etc.), including dates and names of employer(s). Please detail this experience on your application. If none, type N/A.
05
How many years of supervisory or lead experience do you have?
- None
- Some but less than 1 year
- 1 year or more
06
Please describe your supervisory or lead experience, including dates and names of employer(s). Please detail this experience on your application. If none, type N/A.
07
Please describe any warehouse, inventory, or materials handing experience you may have, including the number of years, dates, and names of employer(s). Please detail your experience on your application. If none, type N/A.
08
Please indicate if you possess a Certified Professional Public Buyer (CPPB) certification or similar certification(s). If none, type N/A.
09
Do you have personal computer (PC) experience (example: Microsoft Office or other purchasing or inventory database)? Please detail this experience on your application.
