The Facilities Supervisor is a management-level, at-will position within the Public Works Operations & Maintenance Department responsible for planning, supervising, and coordinating the maintenance, repair, and safe operation of City-owned facilities. This position oversees assigned facilities maintenance staff and contractors, ensuring compliance with applicable codes, regulations, safety standards, and City policies. The Facilities Supervisor manages preventive maintenance programs; responds to facility-related emergencies; oversees work orders, contracts, and budgets; and provides technical expertise related to building systems, mechanical and electrical equipment, HVAC, plumbing, pools, fire/life safety systems, and specialized infrastructure. The position exercises independent judgment, works collaboratively with internal departments and external agencies, and supports the City’s commitment to safe, efficient, and equitable service delivery.
In addition to meeting the minimum qualifications, the most competitive candidates will possess one or more of the following:
Demonstrated experience supervising facilities maintenance operations in a municipal or public-sector environment
Advanced knowledge of HVAC systems, building automation systems, energy management systems, and fire/life safety systems
Experience managing preventive maintenance programs using a Computerized Maintenance Management System (CMMS)
Proven experience developing scopes of work, administering contracts, and overseeing contractors for facilities maintenance or renovation projects
Experience preparing or administering budgets, monitoring expenditures, and approving invoices
Strong working knowledge of California building codes, Cal/OSHA regulations, EPA requirements, and other applicable regulatory standards
Experience leading teams in a safety-sensitive environment, including training, performance evaluation, and corrective action
Certifications or coursework in facility management, construction management, mechanical systems, or related disciplines
Possession of a Class A CDL and EPA Universal Refrigerant Certification at time of application or shortly thereafter
DEFINITION: The Facilities Supervisor performs a variety of tasks including planning, supervising, and coordinating the maintenance and repair of City facilities. This position ensures safe and effective work practices on building and mechanical equipment such as heating, ventilation, and air conditioning (HVAC); building automation systems; energy management systems; electrical; plumbing; evaporative coolers; City pools and related equipment; and other mechanical and specialized equipment. The Facilities Supervisor is an “at will” position and is appointed by and sits at the pleasure of the City Manager.
SUPERVISION RECEIVED AND EXERCISED: The Facilities Supervisor receives general direction from the Fleet & Facilities Superintendent. Exercises direct and indirect supervision over maintenance staff, including assigning work, providing training, and evaluating performance.
CLASS CHARACTERISTICS:This is a supervisory classification responsible for overseeing the maintenance and repair of City facilities operations within the Public Works Department. The position is distinguished by its responsibility for coordinating daily work activities; supervising personnel; ensuring adherence to safety and regulatory requirements; and responding to emergency situations affecting City infrastructure. The Facilities Supervisor is expected to work independently and exercise sound judgment in decision-making.
EXAMPLES OF ESSENTIAL FUNCTIONS:
- Plans, supervises, and oversees daily facilities maintenance operations, including building systems, equipment, and related services; ensures efficient, safe, and reliable facility operations.
- Develops and implements maintenance goals, procedures, and work standards; evaluates workload, service delivery, and preventive maintenance programs, and recommends operational improvements.
- Develops and implements safety programs and training for facilities maintenance personnel.
- Participates in facilities maintenance budget development and administration, monitors expenditures for labor, materials, equipment, and contracted services.
- Supervises assigned maintenance staff, including hiring, training, scheduling, evaluating, and administering corrective or disciplinary actions; ensures compliance with safety regulations and policies.
- Plans, prioritizes, and manages facility maintenance, repair, renovation, and minor capital improvement projects; coordinates internal staff and contractors to meet schedules, budgets, and quality standards.
- Develops scopes of work; solicits and evaluates bids or proposals; administers and monitors service and maintenance contracts to ensure code compliance, safety, and service quality.
- Oversees preventive maintenance schedules for buildings, mechanical, electrical, plumbing, fire/life safety, and specialized systems; coordinates required inspections, testing, and regulatory compliance.
- Inspects work performed by staff and contractors for quality, proper methods, and compliance with codes, specifications, and safety standards; resolves complex facility and equipment issues.
- Oversees work order management, records, inventories, and documentation using a computerized maintenance management system (CMMS); reviews and approves invoices and related financial transactions.
- Responds to facility-related issues, emergencies, and sensitive complaints in a professional and timely manner; implements corrective actions as needed.
- Prepares reports and correspondence; provides technical input and presentations to management, committees, and stakeholders; serves as liaison with internal departments and external agencies.
- Maintains knowledge of applicable codes, regulations, and industry best practices related to facilities maintenance; implements approved procedural and operational changes.
- Other duties as assigned.
EDUCATION AND EXPERIENCE:
Education: High school diploma or equivalent required. Coursework or certifications in facility management, construction management, or business administration is desirable.
Experience: Five (5) years of experience in facilities maintenance, construction, or a related field, including at least two (2) years in a supervisory or lead role.
LICENSES AND CERTIFICATIONS:
Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. Possession and maintenance of a Refrigerant Transition and Recovery Certification as a Universal Technician as required by the U.S. Environmental Protection Agency. Possession and maintenance of a valid Class A California Commercial Driver’s License (CDL) within six (6) months of appointment.
WORKING CONDITIONS:
Work is performed indoors and outdoors in varying weather conditions. May be required to work extended hours, including evenings, weekends, and holidays, especially during emergency responses. Exposure to low and medium voltages, hydraulic, pneumatic and chemical systems; work while elevated on platforms or ladders. Ability to wear and use SCBA units as regulated by Cal/OSHA.
PHYSICAL DEMANDS:
Mobility to work in a standard office or construction environment; use standard office equipment and attend off-site meetings; on an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing, and kneeling to perform inspections, on occasion may be required to work in exposure to weather. Manual dexterity to use standard office equipment, supplies, and tools, and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 50 pounds such as files, manuals, or tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS:
Employees partially work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees occasionally work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
