Job Summary
PLEASE NOTE: FORMAL APPROVAL OF THE NEW POSITION TITLE AND JOB DESCRIPTION IS PENDING CITY COUNCIL APPROVAL.
Who We Are
The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high-performance organization. The municipal government (approximately 1,000+ full-time and part-time employees) provides the highest quality safety services, recreational activities, municipal services, and physical environment.
What We Do
The Beverly Hills Fire Department is charged with the preservation of life and property within the Beverly Hills community. The dedicated men and women of the Beverly Hills Fire Department protect approximately 34,000 residents and an estimated 150,000-200,000 daily visitors in a 5.7 square mile area. The Beverly Hills Fire Department operates the city's three fire stations and responds to over 7,000 incidents per year. The Fire Department’s reputation for exemplary service is underscored by its Class I rating from the Insurance Services Office, an elite distinction carried by only a few fire departments in the nation.
Who We're Looking for
The City of Beverly Hills Fire Department is seeking a qualified Emergency Services Manager to plan, organize, direct, and coordinate the operations and activities of the Emergency Management program within the Fire Department including administering and evaluating the City’s emergency preparedness, mitigation, response, and recovery programs and plans; to conduct emergency management trainings, workshops, and exercises; to oversee and coordinate emergency management activities with other divisions and departments; and to provide highly responsible staff assistance within the Fire Department.
Supervision Received and Exercised
Receives general direction from the Fire Chief.
Exercises direct supervision over assigned administrative support staff.
Selection Process
- Candidates must meet the minimum qualifications as outlined in the job bulletin at the time of submission unless specified otherwise.
- When an application is being reviewed, only information included in the Education, Work Experience, Certificates and Licenses, and Skills sections of the application will be considered to determine whether an applicant meets the minimum qualifications.
- Résumés and cover letters are not reviewed or considered when screening for minimum qualifications.
- Résumés and cover letters are not accepted in lieu of a complete job application.
- Required supplemental attachments (i.e. diplomas, degrees, certifications or transcripts, etc.) must be included as part of the original application and may not be emailed separately unless explicitly stated otherwise or approved to be submitted separately.
- Applications must have clear, concise, and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions, if applicable.
- Incomplete applications will not be considered or reviewed.
- If you have problems creating a user account or submitting your online application, please review the onlineapplicantguide or contact NEOGOV applicant support directly at 855.524.5627 (Please note: Applicant Support hours are Monday through Friday, 8am - 5pm Pacific Time and, depending on call volume, may be an automated voicemail system or live support).
- The utilization of Artificial Intelligence (A.I.) during any step in the selection process will be grounds for disqualification.
The selection process may include any combination of the following:
- Review of Minimum Qualifications
- All educational documents, trainings, courses, and/or certificates required as part of the minimum qualifications must be attached to your application.
- The following is a list of all documents requested at time of application:
- (1) Bachelors Degree or Transcripts from an accredited college with major course work in Public Administration, Business Administration, Political Science, Emergency Management Services, Homeland Security Crisis Management, or a related field.
- (2) California Driver's License
- (3) Proof of completion of the following:
- Incident Command System (ICS) 100, 200, 700, and 800.
- The certifications and trainings listed below are not required at the time of application but are desirable. If you possess any of the following, please attach to your application:
- Incident Command System (ICS) 300, 400, and G-775 Emergency Operations Center (EOC) Management and Operations (required within one year of appointment).
- CPR and First Aid certificates (required within six-months of hire).
- Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM) certification.
- Supplemental Questionnaire
- Respond in full to all supplemental questions. Responses such as "see resume" will not be accepted and will result in the disqualification of your application.
- The supplemental questionnaire may be used as an assessment tool to determine the most qualified applicants for this position.
- Oral Interview(s)
- Background Check
- The final step of the selection process requires a thorough police background investigation. The background investigation will include a comprehensive investigation of the candidate's background which includes, Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background check, education and employment history (including a credit, criminal and DMV review), personal statement, employment and personal reference check.
Proof of Education
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your Government Jobs account at the time of application and before the closing date unless specified otherwise by Human Resources. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification or disciplinary action, up to and including termination.
Conviction History
As a finalist for a job, you will be contacted to schedule a fingerprinting appointment and your fingerprints will be sent to the California Department of Justice(DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. Having a conviction history does not automatically preclude you from a job with the City.
The City of Beverly Hills will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, ifthe City of Beverly Hillsis concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/.
EEO Statement
The City of Beverly Hills is an equal opportunity employer and is committed to providing an inclusive and accessible work environment without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, driver’s license status or any other status protected under federal, state and/or local law. If you require a reasonable accommodation to assist with the application, examination or interview process, please contact our Human Resources department at humanresources@beverlyhills.org. Please note that this request must be made at least three business days prior to any test or interview in the selection process.
The City of Beverly Hills is compliant with SB1100 which amends California's Fair Employment and Housing Act (FEHA) prohibiting employers from requiring a driver's license in certain job postings.
Disaster Service Workers
All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Major Duties
EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following:
- Develop and implement program goals, objectives, policies, and procedures; develop timetables and work plans to achieve program goals and objectives.
- Plan, organize, and direct the City's comprehensive, team-orientated emergency preparedness and recovery programs in order to mitigate, prepare for, respond to, and recover from the effects of any natural or manmade disasters.
- Coordinate response and may respond to emergency disasters; coordinate with all departments' disaster recovery efforts.
- Develop, direct, and oversee the Emergency Management work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures. Conduct surveys and implement programmatic adjustments as necessary.
- Maintain, update, and ensure compliance of the City’s Emergency Operations Plan, Hazard Mitigation Plan, Homeland Security and Emergency Management Plan, and other related plans and documents.
- Prepare the Emergency Management activities budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
- Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the City’s emergency management activities.
- Develop, conduct, and coordinate departmental emergency management training sessions to increase all City departments’ ability to prepare, mitigate, respond, and recover. Assist and consult with departments in the development of departmental preparedness plans and trainings, maintain, and coordinate emergency management-related staff classes, life safety, and the emergency backpack program. Maintain and develop the Employee Emergency Response Teams (EERT) and coordinate and assist with training team in Emergency Response Training and procedures including maintaining supplies, conducting facility drills, and exercises.
- Coordinate develop, and conduct community trainings and associated plans and materials e.g. Community Emergency Response Team (CERT) and Just in Case BH.
- Oversee, maintain, organize, direct, and support the City’s Emergency Operations Center (EOC) at an event ready status, including conducting routine tests of all EOC equipment and systems; develop, implement and facilitate training, drills, and exercises. Implement and test the Emergency Operations Plan (EOP) and other emergency management programs through a variety of tasks, activities, meetings, trainings, and exercises.
- Interface and plan with all levels, including, but not limited to, departments of the Federal, State, County, and surrounding governments, Beverly Hills Unified School District, and other schools, employee assistance programs, utility companies, relief agencies such as the American Red Cross, community-based groups, faith-based organizations, and local businesses.
- Develop, support, and maintain logistical and technological resources that support disaster preparedness trainings, and operations recovery e.g. purchasing, maintaining, and stockpiling supplies and resources, software, materials, equipment, and other technology.
- Increase public and community awareness by providing health, safety, and disaster preparedness information; respond to inquiries and perform public information outreach efforts through a variety of communication tools e.g. notices and social media outlets.
- Research and identify, and secure grant funding opportunities, monitor compliance to maintain eligibility for the state and federal financial reimbursement programs.
- Coordinate, prepare, and submit claims for relief and reimbursement
- Initiate and coordinate the development of emergency management and homeland security-related event action plans; provide emergency preparedness support for special events.
- Represent the City to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary; attend meetings and seminars to receive new information and developments in emergency management.
- Research and prepare technical and administrative reports; prepare written correspondence.
- Assist new or existing staff in learning departmental practices and protocols, methods, and procedures.
- Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
- Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust, and respect.
- Be an integral team player, which involves flexibility, cooperation, and communication.
- Perform related duties as assigned.
Minimum Qualifications
Experience and Training
Experience
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Four years of increasingly responsible experience in administering or
coordinating emergency preparedness, mitigation, response, and recovery
programs including one year of program administration or supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in Public Administration, Business Administration, Political
Science, Emergency Management Services, Homeland Security Crisis
Management, or a related field.
License and Certificate
Possession of, or ability to obtain, a valid California driver’s license.
Successful completion of the following certificated courses and FEMA Independent Study (IS) courses:
Incident Command System (ICS) 100, 200, 700, and 800 at time of appointment
Incident Command System (ICS) 300, 400, and G-775 Emergency Operations Center (EOC) Management and Operations within one year of appointment.
Possession of, or the ability to obtain, CPR and First Aid certificates within six-months of hire, and recertification, as required..
Possession of an Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM) certification is highly desirable.
Knowledge Of
Knowledge, Skills & Abilities
Principles and practices of current trends in emergency and disaster management.
Principles and practices of leadership, motivation, team building, and conflict resolution.
Pertinent local, state, and federal rules, regulations, and laws affecting emergency and disaster management activities.
Standard office procedures, methods, computer equipment and applicable software applications.
Principles and practices of organizational analysis and management.
Principles and practices of budget development, implementation, and monitoring.
Principles and practices of supervision, training, and performance evaluations.
Principles and practices of work safety.
Ability To
Organize, implement, and direct the operations of the Emergency Management program.
Stay abreast of new developments and guidelines in the field of emergency and disaster preparedness.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
Handle stressful situations with tact and diplomacy, projecting a positive and effective image of the City.
Respond and report to the City during emergencies as requested.
Work additional hours as needed, including nights, weekends, holidays, and during emergencies.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations, and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Interpret and explain pertinent department policies, procedures, rules, and regulations.
Assist in the development and monitoring of an assigned program budget.
Develop and recommend policies and procedures related to assigned operations.
Supervise, train, and evaluate personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.
The City offers a generous benefits package including CalPERS retirement benefits, medical, dental, vision and more.
To see detailed information about our Management and Professional benefits, please review the Memorandum of Understanding (MOU).
01
The following Supplemental Questionnaire may be used as part of the examination for this position and may be used to determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the
"Work History/Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in your application not being considered.
By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, and written, skill assessment, and oral examinations.
Select "Yes" to reflect that you have read and understand this statement.
02
Do you possess at least Four years of increasingly responsible experience in administering or coordinating emergency preparedness, mitigation, response, and recovery programs including one year of program administration or supervisory responsibility?
03
How many years of experience do you posses in administering or coordinating emergency preparedness, mitigation, response, and recovery programs?
- I do not have any experience
- I possess at least 1 year but less than 2 years of experience
- I possess at least 2 years but less than 3 years of experience
- I possess at least 3 years but less than 4 years of experience
- I possess at least 4 years but less than 5 years of experience
- I possess at least 5 years but less than 6 years of experience
- I possess at least 6 years but less than 7 years of experience
- I possess 7 years or more of experience
04
How many years of experience do you possess in program administration or supervisory responsibility?
- I do not possess any experience in program administration or supervisory responsibility.
- I possess at least one full year of experience in program administration or supervisory responsibility
- I possess at least 2 years of experience in program administration or supervisory responsibility
- I possess more than 3 years of experience in program administration or supervisory responsibility
05
Do you possess the equivalent to a Bachelor's degree from an accredited college or university with major course work in Public Administration, Business Administration, Political Science, Emergency Management Services, Homeland Security Crisis Management, or a related field?
06
What is your highest level of education completed?
- High School Diploma or GED
- Some College Coursework
- Associate Degree
- Bachelors Degree
- Masters Degree
- Not Applicable
07
If you have successfully completed a bachelor's degree or higher, please list your major/field of study. If you have not completed a bachelor's degree or higher, please write 'N/A'
08
Do you possess a valid driver’s license?
09
Have you successfully completed Incident Command System (ICS) 100? (Please attach to your application for consideration)
10
Have you successfully completed Incident Command System (ICS) 200? (Please attach to your application for consideration)
11
Have you successfully completed Incident Command System (ICS) 700? (Please attach to your application for consideration)
12
Have you successfully completed Incident Command System (ICS) 800? (Please attach to your application for consideration)
13
Please check the box next to each of the courses you have successfully completed
- Incident Command System (ICS) 300,
- Incident Command System (ICS) 400,
- G-775 Emergency Operations Center (EOC) Management and Operations
- None of the above
14
Do you possess a CPR and First Aid certificate?
15
Do you possess an Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM) certification? (please attach)
16
Have you ever served in an Emergency Operations Center (EOC) activation (short or long term)? Please describe your EOC experience with regards to your role in operations. If you do not have any experience, type "N/A".
17
Please describe your experience teaching CERT Courses and Emergency Preparedness. If you do not have any experience, type "N/A".
18
Please describe your experience supervising and managing staff, volunteers, CERTs, and/or other community groups. If you do not have any experience, type "N/A".
19
Please describe your experience in managing contracts and contracted services. If you do not have any experience, type "N/A".
20
Please describe your experience using emergency management & incident command software/technology (i.e. Everbridge, Veoci, etc.). If you do not have any experience, type "N/A".
