This is a temporary position.
Under the general supervision of the Budget Officer, performs a wide variety of responsible technical accounting duties involved in performing financial record keeping and reporting duties in support of the County-wide budget; and performs a variety of technical tasks relative to public sector budgeting function within the County’s financial system; and performs related work as required.
DISTINGUISHING CHARACTERISTICS
The Budget Technician is a specialized accounting technician classification in the County Administrative Office. Incumbents have responsibility for performing difficult, complex, and specialized paraprofessional, technical account, statistical record keeping and County budget support work. This class is distinguished from Accounting Technician in that incumbents perform more technical work requiring more comprehensive knowledge of the County budget, fiscal system and requirements. It is distinguished from the Accountant class series in that Accountants perform professional work requiring more formalized training and knowledge of accounting theory and principles. Incumbents in the Budget Technician classification are assigned significant responsibility for financial support duties, frequently of a complex and highly sensitive nature.
Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.•Provides assistance in planning, designing, and coordinating the implementation, amendment, and monitoring of the County’s annual budget.
•Prepares, processes, maintains, and verifies financial/accounting and statistical documents and records;
•Prepares various reports, statements, and special projects; provides information and assistance to the general public and County departments;
•Collects data and information to assist County departments in preparing budgets for presentation to the Board of Supervisors.
•Assists in developing and preparing budget documents.
•Administers, maintains, processes the County CalCard program.
•Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents.
•Analyzes revenue and expenditures, preparing periodic statements; assists with preparation of budget estimates and projections;
•Maintains accounting and bookkeeping records and associated filing systems; enters data into computer systems; codes documents, processes transactions, updates accounts, compiles documentation, and generates reports.
•Responds to requests for information; provides technical information within scope of authority.
•Assists in the implementation of program or policy changes and in the facilitation of new financial strategies;
•Participates in the Position Control Process by updating the position budget salaries and works with departments regarding unallocated funding inquiries,
•Provides costing support and analysis during the labor negotiations process
•Initiates budget transfers to cover account shortages
•Reviews agency/department transmittals to the Board of Supervisors for accuracy, completeness, and fiscal/policy implications
•Reviews and processes County Administrative Office invoicing, receipts, and billing;
•Works with County Auditor’s Office with invoicing and billing;
•May be assigned continuing responsibility for agenda review administration
•Performs special projects and studies; collects and compiles statistical and financial data for special reports, as directed.
•Cross trains in a wide variety of clerical accounting duties; assists with the training and cross-training of department staff.
•Monitors and ensures the accuracy of County budget changes; balances revenues and expenditures in the finance system prior to adoption.
•Updates, creates and maintains budget spreadsheets used in preparation of the annual County budget.
•May assist in other clerical and front office/desk reception duties in the Administrative Office.
•Participate in trainings and operate a motor vehicle.MINIMUM QUALIFICATIONS
Any combination of education, training and experience that would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge, skills and abilities would be:Education: Equivalent to graduation from the twelfth grade.
Experience: Three years of full-time experience, or equivalent, performing office support duties relating to fiscal, accounting, or case records maintenance.
License: Possession of a valid California operator’s license issued by the State of California Department of Motor Vehicles.
Special Requirements: Background check required including fingerprint check.
Desirable Qualifications: Experience in governmental budgeting processes preferred.
Knowledge of:Methods, practices, and terminology of financial and statistical record keeping; laws, rules, and regulations governing the maintenance of fiscal records; budget analysis methods and techniques; processes for preparing and administering budgets; applicable policies, procedures and regulations covering specific areas of assignment; principles of record keeping and records management; computerized financial information systems used by
the County; pertinent federal, state, and local laws, codes, and regulations; modern office methods and procedures; principles of lead direction, training and work coordination.
Ability to: Perform a variety of the most complex and technical specialized financial and statistical record keeping work; provide lead direction, training, and work coordination for other staff, when assigned; assist with budget preparation and expenditure control; review financial records, reports, and related documents, identify discrepancies, and resolve problems related to the County budget; research, compile, and interpret a variety of information and make appropriate recommendations; understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment; gather and organize data and information; prepare financial and statistical reports; make mathematical calculations quickly and accurately; work independently in the absence of supervision; work with computerized financial and special information systems and use a computer for financial and statistical record keeping work; work cooperatively with other departments, County staff and officials, and outside agencies; deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships.
Physical Requirements/Work Environment:Work is performed primarily in an office environment including sitting at a desk working with computer equipment for prolonged periods, and travel for work purposes of training; hear and communicate orally in person, on the phone and in meetings; hand/eye
coordination for use of computer/office equipment; visual ability to distinguish colors; regularly working with files and general office equipment; safely operate a motor vehicle. Light to moderate lifting and carrying of files; occasionally stand and walk for extended periods.
Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster.
