Summary Objective
The purpose of this position is to manage fleet service operations including but not limited to administration, maintenance, fueling operations, procurement, vehicle retirement, alternative clean fuel projects, fleet emergency preparedness programs, and budget and purchasing functions.
This class works independently, under limited supervision, reporting major activities through periodic meetings.
ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
Manages fleet software to track vehicle data, maintenance schedules, and cost analysis.
Assists in budget preparation and monitors and controls expenditures.
Delegates work and responsibilities to achieve goals and objectives.
Prepares reports and correspondence, completes special projects, and maintains records and files.
Prepares and submits cost estimates, bid specifications, and bid requests, and recommends the procurement of services, equipment, supplies and materials.
GENERAL
Consults with staff to discuss problems, procedures and work assignment progress.
Serves on committees and researches and develops action plans regarding the federal and state sponsored alternative clean fuels, vehicles and equipment programs.
Evaluates program policies and procedures for effectiveness and develops and implements modifications.
Represents the department to other agencies, contractors, vendors, community groups and the public to provide information and answer questions.
Monitors and enforces safety procedures to ensure safe operation of equipment and employee safety and compliance with laws and regulations.
Researches technology and prepares bid specifications for new vehicles, equipment and products and evaluates cost effectiveness and feasibility, attends bid meetings and recommends purchases in accordance with the fleet replacement ordinance.
Projects long-range requirements for acquisition of additional fleet assets.
ADMINISTRATIVE
Conducts special studies related to standardization, rationalization and purchase/lease decisions.
Assists in fleet utilization, assignment, standardization, rationalization and purchase/lease decisions.
Develops the fleet vehicle and equipment retirement schedule and monitors parts and fuel contracts.
Coordinates and monitors facility operations.
Researches state procurement contracts to determine availability of items and coordinates with state procurement personnel to add options and items to contracts.
Prepares, executes and monitors purchase orders for vehicles.
Performs related work as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s Degree in Engineering, Business or Public Administration or related discipline.
Five (5) years of fleet management, fleet operations, vehicle repair and preventive maintenance, or business administration experience, must include five (5) years of supervisory experience.
EQUIVALENCY: An equivalent combination of education and experience may be substituted, but must include five (5) years of supervisory experience.
OTHER MINIMUM REQUIREMENTS
Must wear safety equipment as mandated by OSHA.
Must provide one's own source of transportation.
Must be on 24-hour call.
Must work a varied schedule.
Must possess and maintain a valid state driver’s license with an acceptable driving history.
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
