ADMINISTRATIVE ASSISTANT III
City of Salina, Kansas
Fire Department
Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov
The Administrative Assistant III in the Salina Fire Department plays an important role in supporting the people, projects, & daily operations that help keep the department organized, responsive, & prepared to serve the community. This position offers a strong foundation for learning new skills, expanding responsibilities, & building a stable, meaningful career with the City of Salina's Fire Department. For individuals seeking stable, purposeful employment with the City of Salina, this opportunity combines public service, leadership support, & community impact in a positive & rewarding workplace.
Career Advancement: Business Manager
On-the-Job Training: Fire Department staff provide practical on-the-job guidance to help this position learn the department’s administrative functions, business operations, customer service practices, budget processes, & information coordination responsibilities. The position supports long-term career development. Training & daily collaboration help strengthen organizational, communication, fiscal, & leadership skills that can support continued growth within public service.
Duties:
• Works independently from & collaboratively with department personnel including Chiefs of Staff.
• Responsible for & knowledgeable about the planning, execution & evaluation of several projects, as well as clerical & organizational details of the office.
• Coordinates work schedule for & supervises office staff; maintains files & systems, & initiates & establishes improvement in methods & procedures; assists in meeting, travel, & special event preparation.
• Manages the purchasing process for capital items, prepares documents, & writes bid award recommendations; maintains departmental funds.
• Works with confidential information regarding personnel, operations & actions within the office.
• Manages databases; prepares reports as required; screens phone calls; furnishes information as requested; handles correspondence & coordinates mailings & other written materials.
• Supervises assigned administrative staff.
Education:
• High school diploma or G.E.D. with coursework in business.
• College degree in business management, economics or related field preferred.
Experience:
• Four (4) years of progressively responsible administrative support work.
• Two (2) years of supervisory experience is desirable.
Work Type:
• Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.
• Sits about 75 percent of the time.
• Works inside in an office setting.
Equipment:
• Calculator, computer, copy machine, fax machine, folding machine, printer, postage meter, scanner, telephone, & 2-way radio.
Hours:
• Monday – Friday.
• 8:00 a.m. to 5:00 p.m.
Starting Pay DOQ EOE:
• $19.18-20.14/hr.
• $39,894-41,891/yr.
• Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.
Paid Time Off:
• 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
• 96 hours of sick leave during first year.
Benefits Summary
Application Deadline: Until filled
Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov
Important: You must complete an application for employment directly with the City of Salina to be considered.
Contact:
Human Resources Department
Office: 785-833-8018
Email: human.resources@salina.org
