ADMINISTRATIVE ASSISTANT III
City of Salina, Kansas
Utilities Department
Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov
The role of Administrative Assistant III in Salina, Kansas, is pivotal in ensuring the seamless operations of the Utilities Department. Tasked with duties that cover a spectrum of complex secretarial responsibilities, this position demands a high degree of discretion & decision-making, providing a platform for independent action. This role is integral to supporting Salina’s community, bringing with it the excitement of a dynamic work environment along with contributing to the effectiveness & responsiveness of Utilities services offered to the Salina community.
On-the-Job Training: Utilities staff will guide our new Administrative Assistant III through the department's complex workflows & procedures, ensuring a thorough understanding from day one. This hands-on training environment allows our new employee to gain valuable insights & skills essential for mastering administrative tasks, decision-making processes, & equipping the assistant with the tools needed to excel. This commitment to training ensures our next Administrative Assistant III becomes an integral asset to both the Utilities Department & the Salina community.
Duties:
· Processes confidential information regarding personnel, operations & proposed actions; keeps & maintains department files.
· Composes & types correspondence to include reports, charts & graphics; prepares tabulations & summaries.
· Assists in preparation for meetings & hearings; may take & transcribe minutes of proceedings; transcribes from a recording.
· Processes accounts payable, payroll, financial & operational records; reconciles credit card statements; maintains departmental timecards.
· Prepares & mails bills & notices; handles office mail.
· Schedules appointments & use of facilities.
· Screens office & phone calls to monitor quality of customer service; contact with employees & public is frequent.
· Maintains & accounts for materials & supplies; posts & reconciles inventories.
· Trains new co-workers.
· Aids in emergency & storm related activities; may operate two-way radio.
Education:
· High school diploma or G.E.D.
· Courses in typing, bookkeeping, computer & other clerical functions.
Experience:
· Four (4) years of progressively responsible clerical work.
Work Type:
· Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.
· Sits about 85% of the time.
· Works inside in an office setting.
Equipment:
· Adding machine, calculator, computer, copy machine, fax machine, telephone, two-way radio, & typewriter.
Hours:
· Monday – Friday.
· 8:00 a.m. to 5:00 p.m.
Starting Pay DOQ EOE:
· $19.18-20.14/hr.
· $39,894-41,891/yr.
· Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.
Paid Time Off:
· 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
· 96 hours of sick leave during first year.
Benefits Summary
Application Deadline: Until filled
Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov
Important: You must complete an application for employment directly with the City of Salina to be considered.
Contact:
Human Resources Department
Office: 785-833-8018
Email: human.resources@salina.org
