Sheriff's Office Fleet Coordinator
Job ID: 107625
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on October 15, 2024.
PAY AND BENEFITS
Annual Pay Range: $71,442.06 - $91,281.70
Hourly Pay Range: $34.347144 - $43.885434
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 11.7 hours of vacation accrual per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 2 personal days per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• Employer paid 4% Deferred Compensation
• Employer Paid 3.5% to Medical Trust
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Peace Officers Association.
https://dochub.clackamas.us/documents/drupal/3a5801ae-441f-4d8d-8289-1babae4ac1bf
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
The Clackamas County Sheriff's Office is seeking an experienced, detail oriented individual to fill the position of Sheriff's Office Fleet Coordinator (classified as a Management Analyst 1). The purpose of this position is to plan, coordinate, and oversee the operation and maintenance of the Sheriff's Office motor vehicle fleet. Duties include forecasting of department needs, vehicle and equipment maintenance and repair scheduling, vehicle assessment, quarter master duties, develop inventory control and cycle counts, spare fleet management and key management, vehicle assignment, auction of motor vehicles and associated equipment.
The Fleet Coordinator will work directly with vendors, Sheriff's Office personnel, and Clackamas County Fleet Services.
Competitive candidates will have excellent organizational and analysis skills, the ability to exercise independent judgement, resourcefulness and initiative to accomplish work and provide solutions to a variety of stakeholders. The ideal candidate will have experience in a law enforcement or government setting and will have a working knowledge of vehicle maintenance and configuration.
IMPORTANT INFORMATION
All Sheriff's Office positions require a complete Statement of Personal History (SPH).
Only those applicants selected will need to submit the SPH. The SPH is due 10 calendar days AFTER you have been notified. Applicants will receive instructions from the Department of Human Resources or the Sheriff's Office on how to login to the electronic SPH.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience working directly with vendors, providers, contractors and /or suppliers.
• Working knowledge of fleet management software (such as Faster, Reynolds & Reynolds, Fleet Anywhere, or Fleetio).
• Experience with equipment inventory and vehicle maintenance.
• Working knowledge of contract and procurement processes.
• Experience in effective research techniques, methods, and procedures.
• Ability to exercise judgement, problem solving skills/critical thinking, and take initiative within established policies and procedures/guidelines.
• Experience working in a fast pace, hands on, customer service oriented atmosphere.
• Strong computer skills including Word, Excel, and the ability to learn proprietary systems.
• Effective verbal and written communication skills.
• Must pass a post-offer, pre-employment drug test
• Must pass an extensive background investigation, including national fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Preferred Special Qualifications/ Transferrable Skills:*
• Experience in a law enforcement or governmental setting.
• Experience in contract management or oversight.
• Fleet management or fleet maintenance experience.
• Professional automotive knowledge that pertains to vehicles and equipment or Automotive Service Excellence Certifications (ASE).
• Degree in the Automotive or related field coursework.
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Duties may include but are not limited to the following:
• Implements Sheriff's Office fleet management policies, procedures, and programs for both automobiles and specialized vehicles. Provides program and operational support for the largest departmental or office fleet in the county. Ensures compliance with Federal, State and local statutes, rules, and regulations; documents and communicates divisional policies to Sheriff's Office staff; interprets fleet policies and makes recommendations as needed.
• Establishes repair priorities; creates and maintains inventory of Sheriff's Office vehicles and equipment; responds to inquiries from Sheriff's Office Divisions, vendors, county personnel, and vehicle operators regarding specific vehicles or division programs.
• Conducts basic data analysis to forecast needs, make budgetary recommendations, prioritize assignments, develop policies, and identify operational efficiencies. Analyzes alternatives and makes recommendations based on statistical information.
• Supports the successful procurement and outfitting of vehicles. Working directly with the CCSO Fleet Supervisor and end users, management, vendors, and county fleet to execute procurement, installation, and assignment of vehicles. Assists divisions in determining type, size, quality and special features of proposed purchases; oversees disposition of used or retired vehicles.
• Responsible for mobile emergency communication equipment; radios, chargers, mics, and other accessories. Communicates system updates and changes with end users and partnering agencies to include CCOM and Washington County Consolidated Communications Agency (WCCCA). Reports coverage issues/dead spots directly to WCCCA and the C800 coordination group.
• Remains current on new developments and technology in the automotive and law enforcement industries through professional development, research, and participation in industry groups; includes vehicle features and components, industry alerts, and regulatory requirements; plans, schedules, and conducts training on new and specialized fleet equipment.
• Manages vendor relationships and scheduling. Coordinates vehicle equipment install contractor and CCSO IT up-fitting of new vehicles, provides specified equipment to vendor, coordinates pick up and delivery of new vehicles, reviews layout recommendations from vendor and coordinates with County Fleet. Reviews work performance of contractors to ensure compliance with contractual responsibilities.
REQUIRED KNOWLEDGE AND SKILLS
Working Knowledge of: The principles and practices of fleet management; Federal, State, and County regulations applicable to maintenance, specifications, permitting, safety, and environmental quality; current technology in the auto industry; procurement.
Skill to: Implement departmental fleet management policies and procedures; plan, coordinate, and manage division programs; develop schedules and time/cost estimates for maintenance programs; interpret specifications for vehicles and equipment; communicate effectively, both orally and in writing to multiple levels of audience; maintain records and prepare clear and concise reports; monitor and control expenditures according to approved budget; interpret and apply provisions of Federal, State and local legislation, rules and regulations applicable to fleet activities.
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off) and is on call after hours. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
“A Tradition of Service Since 1845.” The Clackamas County Sheriff's Office (CCSO) mission is to provide public safety services to the people in Clackamas County so they can experience a safe and secure community. We will fulfill the mission through teamwork and partnerships, as reflected in our core values.
Values
Courage
Dedication
Integrity
Professionalism
Respect
The CCSO serves over 400,000 residents of the County with over 400 employees. As the County's largest law enforcement agency the Sheriff's Office patrols the unincorporated areas of the county as well as several cities that have contracted with CCSO to provide law enforcement for them. The CCSO has many specialized units such as canine, motorcycle patrol, the dive team, Special Weapons and Tactics (SWAT), search and rescue, narcotics investigation (SIU), detectives and Corrections Emergency Response Team (CERT). The Sheriff's Office is also required by law to provide correctional facilities for the county and to offer support services to other agencies in the County, such as: the jail, parole and probation, transitional services, special units and occasionally personnel resources.
The CCSO is committed to enhancing a diverse workforce through principles of active recruitment in the community, equal employment opportunity and positive human resource management. The Administration and staff of the Clackamas County Sheriff's Office adopts a philosophy and practice that we recognize the full potential of all employees, treating all persons with respect, fairness and impartiality.
http://www.clackamas.us/sheriff/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay White, Recruiter
mailto:lindsaywhi@clackamas.us
To apply, visit https://apptrkr.com/5670991
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