Budget Management Analyst
Job ID: 107628
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This position will remain open until filled. The first application review will be on Monday, November 18, 2024. We reserve the right to close this recruitment at any time on or after that date.
PAY AND BENEFITS
Annual Pay Range: $75,798.22 - $96,124.29
Hourly Pay Range: $36.441450 - $46.213599
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. This position is classified as a Management Analyst 2.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular-status employees.
We encourage and support employee health and wellness by offering classes, events, and alternative care benefits so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation time leave at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
We seek a financial professional dedicated to public service and a talent for managing complex budgets to join our Housing & Community Development Division (HCDD) as the division's Budget Management Analyst.
Within the Department of Health, Housing, & Human Services, in this role, you will contribute to essential programs that create housing opportunities and support economic growth for low and moderate-income residents throughout our county. HCDD plays a vital role in the community, managing programs for affordable housing, community improvement projects, and housing rehabilitation loans, all aimed at fostering a better quality of life.
In this role, you will perform critical budgeting functions for a $190 million budget, including planning, tracking, forecasting, balancing, and analyzing financial data. As a critical member of the division's Finance team, you will work independently and collaboratively to ensure compliance with various funding sources, prepare and present financial reports, maintain financial systems, and provide insights that guide HCDD's programs. Your expertise will be essential in partnering with internal departments and external stakeholders to align budgeting practices within the division's strategic goals and community needs.
Your daily responsibilities will include conducting comprehensive financial analysis, maintaining fiscal oversight, and ensuring compliance with grant requirements. You will develop monthly, quarterly, and annual budget-to-actual reports and oversee a contract database. You will assist program managers with defining scopes of work, drafting performance measures, and ensuring contract compliance. You will also manage purchase order processes, update records based on budget adjustments, and resolve discrepancies in financial data. Additionally, you will support accounts receivable, inter-fund billing, and audit preparation, contributing to seamless budget administration.
The ideal candidate for this position will have significant experience with public sector budgets and a thorough understanding of state and federal grant funding. Analytical proficiency and strong financial reporting, data analysis, and budgeting skills will be essential, along with a collaborative spirit and the ability to convey complex financial information clearly to various audiences.
If you are ready to make a meaningful impact in community development through financial stewardship and public service, we encourage you to apply. This is an opportunity to help shape programs that directly benefit residents and enhance community well-being. Join us and contribute to a brighter future for our county.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of four (4) years of related relevant budget, financial analysis, and audit experience that would provide the required knowledge and skills to perform the responsibilities of this position
• Experience collecting and analyzing data, and providing recommendations based on findings
• Experience with federal, state, and foundation funding sources
• Experience preparing clear, accurate and concise communication within established timelines
• Ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issue
• Demonstrated experience providing strong customer service
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment
Preferred Special Qualifications/ Transferrable Skills:*
• Experience of accounting and budgeting in government setting, including supporting budget development, tracking on a fund/grant basis and providing financial reports to funders
• Experience with People Soft, Open Gov, and Microsoft Office (Excel, Word, PowerPoint, Adobe, etc.)
• Bachelor's Degree in Accounting, Finance, Public Administration, Business, or a closely related field
• Familiarity with performance-based budgeting and outcome measurement techniques to enhance program evaluation and decision-making
Pre-Employment Requirements:
• Must pass a criminal history check which may include national or state fingerprint records check
*For veterans qualified for Veterans' Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Duties may include but are not limited to the following:
• Supports the annual budget planning process by calendaring deadlines, coordinating schedules, identifying and coordinating schedules, identifying and communicating status and deadlines, and gathering and preparing materials.
• Analysis of financial stats & records, prepare financial reports for internal and external use; research, develop, and maintain financial system/internal controls; research, analyze & resolve contract and payment/budget issues; prepare journal entries; reconcile revenue/expenditures; run monthly/quarterly/annual YTD budget to actual reports for division and department.
• Analysis of financial stats & records, prepare financial reports for internal and external use; research, develop, Prepare, administer/monitor division budget; analyze complex fiscal data & report to management; review & provide recommendations to management for budget requests; monitor/control expenditures for compliance with budget; forecast revenue & expenditures; prepare supplemental budget/budget change requests; analysis of budget data & advises management team on budget impacts.
• Maintains the division contract database and monitors contracts for compliance; researches and resolves contractor performance/payment issues and disputes.
• Prepare purchase orders and review open encumbrance availability; update purchase orders based on approved budget adjustment; research and resolve purchase order, payment, and GL reconciliation issues
• Facilitates and monitors new/amended contracts; supports program managers in defining and writing the scope of work, performance measures, etc.
• Reviews contracts to ensure the accuracy of the contract amount and fiscal-related matters before routing to management for signature.
• Provide backup support to accounts receivable and inter-fund billing.
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division.
The Housing Authority of Clackamas County is a public corporation, established under the federal Housing Act of 1937 and the provisions of Chapter 456 of the Oregon Revised Statutes. Although it is a separate public corporation, the HACC falls under the administrative structure of Clackamas County government. Created in 1938, HACC was the first housing authority established in the State of Oregon. The HACC provides affordable, safe, decent and sanitary housing opportunities in a fiscally responsible manner to low-income people in Clackamas County.
http://www.clackamas.us/housingauthority/
The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation.
https://www.clackamas.us/h3s
Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
• https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
• https://www.clackamas.us/des/jobs.html
• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
James Callahan, Recruiter
mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS
To apply, visit https://apptrkr.com/5780105
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