Budget Coordinator
Job ID: 107633
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This position will remain open until filled. The first application review will be Monday, October 14, 2024. We reserve the right to close this recruitment at any time on or after that date.
PAY AND BENEFITS
Annual Pay Range: $62,895.96 - $79,493.86
Hourly Pay Range: $36.441450 - $38.218203
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
Clackamas County's Budget section, within the Finance Department, seeks a dynamic and motivated individual to play a vital role on our team as a Budget Coordinator.
In this position, you will be at the heart of our annual financial planning efforts, helping shape and guide the county's budget process from start to finish. As our Budget Coordinator, you will be key in coordinating the annual budget planning process—scheduling, setting deadlines, preparing essential materials, and ensuring every detail is in place. You will provide technical support to departments, assist with budget preparation and monitoring, and help develop tools and resources that streamline budget management across the county. Your work will involve reviewing departmental estimates, updating budget data, maintaining up-to-date budget information on our website and intranet, and ensuring compliance with state budget laws related to appropriations, revenues, and publications. You will also take the lead in preparing training and presentation material, updating annual documents, responding to government surveys and grant applications, all while monitoring payroll, benefits, and expenditures to keep our fiscal operations running smoothly.
Our Budget Coordinator is a fantastic opportunity to make a meaningful impact in local government, help departments use their resources effectively, and ensure transparency and compliance in all budget-related activities. If you are ready to bring your organization, strong analytical skills and budget experience to a role where your contributions will truly matter, we encourage you to apply!
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of two (2) years of related experience preparing, developing, or closely assisting in budget development and coordination, as well as monitoring budgets in a county department or similar organization
• Demonstrated experience providing strong customer service
• Strong written and oral communication skills
• Knowledge of principles and techniques of budget preparation and administration
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment
Preferred Special Qualifications/ Transferrable Skills:*
• Bachelors' Degree in Accounting, Public Administration, Business, or a related field
• Experience with public sector budgeting with a local government
• Experience with budget software
• Experience in Microsoft Office (Excel, Word, PowerPoint, Adobe, etc.)
• Knowledge of government accounting practices; principles of public and community relations; public meeting laws
• Familiarity with performance-based budgeting and outcome measurement techniques to enhance program evaluation and decision-making
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Duties may include but are not limited to the following:
• Supports the annual budget planning process by calendaring deadlines, coordinating schedules, identifying and communicating status and deadlines, and gathering and preparing materials.
• Assists in preparing the budget manual and various budget books developed at different stages of the budget planning process.
• Compiles and updates information and data for analysis
• Provides technical assistance to departments regarding the County fiscal and budget policies and procedures and budget management software application; reviews department budget estimates and verifies for correctness, accuracy, and completeness.
• Working closely and collaboratively with a team to support upcoming deadlines
• Keeps Budget Office portion of County website and intranet up to date.
• Drafts budget communication messages (e.g. emails, forms, presentations, training manuals)
• Creates budget training videos and budget instructions as needed
• Coordinates and compiles budget items for Supplemental Budget requests and prepares forms to ensure the county's compliance with State budget laws related to appropriations, revenues, notices, and publications.
• Assists in monitoring and reviewing payroll, fringe benefits, and expenditure accounts for accuracy as the budget is spent during the fiscal year.
• Develops budget tools and other helpful information for departments.
• Coordinates response to government surveys, questionnaires, and other requests for information, including County Assessment Function Funding Assistance (CAFFA) grant application and LB form required by the Oregon Department of Revenue.
REQUIRED KNOWLEDGE AND SKILLS
Working knowledge of: Project management skills with knowledge of planning and calendaring; written communication through emails, manuals, presentations, and instant messages; oral communication in person, virtually, and by phone, Microsoft Office (Excel, Word, PowerPoint, Adobe, etc.); techniques used to locate errors in budget records; budgeting policies, procedures and operations; computerized finance systems and how they aid in compiling, maintaining and using financial information; general office practices and procedures; application and use of standard office equipment; interest and ability to learn general laws and rules regulating and influencing governmental fiscal operations; data processing as it relates to accounting records and applications.
Skill to: Self-starter with the ability to multitask in a fast pace environment with frequent interruptions from customers requesting immediate assistance. Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers, and the general public. Comfortable initiating or following up with departments as tasks arise with effective skills and finesse. Use financial management software and reporting systems; generate and reconcile budgetary reports, statements, projections and schedules; interpret and apply budget and fiscal-related laws, ordinances, rules, regulations, policies and procedures; prepare and maintain accurate reports, spreadsheets and budget records; apply and adapt established budget principles and procedures to a variety of County fiscal applications; coordinate planning processes, organize documents and oversee logistics; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers, and the general public
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
• http://www.clackamas.us/
• http://www.clackamas.us/onboarding/
• https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.
The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.
The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property.
http://www.clackamas.us/finance/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
• https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
• https://www.clackamas.us/des/jobs.html
• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
James Callahan, Recruiter
mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS
To apply, visit https://apptrkr.com/5686912
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