Purchasing Coordinator (Department of Transportation & Development)
Job ID: 107642
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.
IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 23rd, 2024.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $57,351.80 - $72,266.58
Hourly Pay Range: $27.572979 - $34.743549
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by AFSCME.
https://dochub.clackamas.us/documents/drupal/e044da55-8261-4563-b291-b40e891a2031
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
• Are you experienced in researching, purchasing, and maintaining inventory of a variety of materials, supplies, and/or equipment?
• Do you have exceptional skills in building partnerships through a commitment to providing excellent customer service?
• Are you a strong communicator who can clearly convey technical information to customers, contractors, vendors and the public?
• Are you a creative problem-solver with strong analytical and critical reasoning skills?
• Do you thrive working in a team environment and are invested in team success?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?
If you answered “yes” to the questions above, please read on!
We are seeking a knowledgeable, motivated, and experienced individual to join our team as a Purchasing Coordinator within the Department of Transportation & Development (DTD). If selected for this position, you will be mainly responsible for overall warehouse oversight and inventory control. Another main responsibility of this position is to consult with staff to analyze and develop specifications for commodities, and for standardizing items, and ensuring product compatibility. In this role, the primary focus is on the procurement and inventory of materials, supplies and equipment needed for Transportation Maintenance operations. As a Purchasing Coordinator, you will work independently to evaluate market conditions, sources of supply, quality and cost in order to purchase items at the lowest cost consistent with quality, compatibility and County standards.
We are committed to being an exemplary organization with best practices in Transportation Maintenance. To that end, we are searching for an experienced individual, who is motivated to be a positive and collaborative contributor, demonstrating strong interpersonal, communication and organizational skills that will allow us to improve, develop and enhance our operations.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of five (5) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position
• A minimum of two (2) years of experience in the purchasing/procurement of road construction materials and supplies
• A minimum of two (2) years of experience working with a computerized inventory management system
• Experience working with small tools (chainsaws, weed eaters, generators, etc.) and a general understanding of small tool maintenance
Preferred Special Qualifications/ Transferrable Skills:*
• Experience operating a forklift
• Experience applying Oregon state laws related to governmental purchasing
• Experience using an electronic procurement system
• Experience in public sector/governmental purchasing/procurement
Pre-Employment Requirements:
• Must pass post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea
• Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Post-Employment Requirements:
Incumbent must obtain a forklift certification within 60 days of hire.
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
KEY COMPETENCIES FOR SUCCESS IN THIS ROLE
We are searching for someone who:
• Aligns with Clackamas County Core Values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust “SPIRIT”.
• Builds & Maintains Professional Relationships with internal and external customers, partners and stakeholders by honoring commitments and delivering exceptional customer service.
• Commits to Teamwork and Collaboration by working effectively towards a shared goal, encouraging sharing of information, productive problem solving and putting team success first.
• Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of those we serve.
• Communicates Professionally demonstrating self-awareness, respect for others, and adjusting to various levels of technical skills & understanding of subject matters.
• Embraces Continual Learning through commitment to continuous learning, self-improvements, and willingness to grow within the job as technology and organizational changes demand it.
• Seeks to Problem Solve by using critical thinking and analytical skills, identifying alternative strategies & developing a solution-focused approach to address challenges or issues.
• Displays Creativity and Innovation by taking initiative in improving processes, programs, services and products through new approaches or ideas and being open to others' ideas.
• Promotes Cross Cultural Effectiveness by engaging in a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds and values.
• Puts Ethics into Action by holding themselves to a high standard of professional, honest, and objective behavior in all dealings and interactions.
TYPICAL TASKS
Duties may include but are not limited to the following:
• Coordinates, researches, purchases, and maintains inventory of a variety of materials, supplies, and equipment for a County department and/or division; ensures purchasing procedures are in compliance with County Procurement Office standards, Federal, State and County statutes, rules, laws, regulations and policies; checks quality and quantity of items received against purchase orders; resolves discrepancies with vendors or appropriate procurement staff.
• Loads, unloads, monitors and inventories stock; operates a forklift; establishes inventory control methods and practices; maintains and monitors inventory using an electronic inventory management system; ensure proper maintenance and working order of vehicle chains, small tools and other equipment; may coordinate tool maintenance with vendors and outside companies.
• Makes recommendations and provides data to Procurement Office for negotiation and monitoring of annual supply contracts.
• Utilizes existing price agreements and/or solicits price quotes and product service information; processes requisitions and purchase orders for departmental purchasing; contacts vendors and gathers information regarding price and delivery schedule; uses internet and vendor publications to review and research products, accessories, options, pricing, and availability of items; describes characteristics of items desired; contacts vendors for price quotations; evaluates supply sources, market conditions, quality, cost, availability and speed of delivery; confers with department/division on items quoted to match suitability and lowest cost consistent with quality and county standards for items requested.
• Compiles data, reports or other information used in the development of department budgets; prepares supporting documentation; may coordinate, enter and track departmental revenues and expenditures for procurement of goods and services.
• Advises department/division staff on procurement issues; explains purchasing procedures and standards.
• Investigates and evaluates complaints from department/division staff on items received; takes corrective action to obtain compliance of vendor with the conditions of the purchase order by either crediting the department/division or processing a Return Materials Authorization; remains current with market conditions, product developments and performance of individual vendors.
• Maintains records, prepares reports and correspondence; performs accurate data-entry into computer of transactions such as orders, receipts, and supplies; resolves purchasing discrepancies; provides support to accounts payable staff on vendor payments; reconciles invoices to purchase orders for large multiple accounts and multiple item orders; work with vendors to resolve late/missed payments; provide information to vendors and contractors.
• May lead the work of regular and/or temporary staff.
WORKING CONDITIONS
Duties require occasional to frequent walking, squatting, kneeling, bending, twisting, climbing, overhead reaching, repetitive grasping, pinching and fine motor manipulation. The ability to lift and carry up to 60 pounds, and push/pull 100 pounds. Duties also involve frequent exposure to loud noises, vibration, slippery and/or uneven surfaces, dust, fumes and chemicals. Work is primarily performed in a warehouse, shop and/or heated office environment with occasional work outdoors. Incumbents may perform after-hours emergency response beyond assigned shifts.
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
This position is designated as "essential", which means employees MUST report to work or remain at work as scheduled or as otherwise specifically directed during inclement weather, disaster, or other natural or human-caused incidents.)
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
http://www.clackamas.us/diversity/
ABOUT THE DEPARTMENT
The mission of the Department of Transportation and Development (DTD) is to assist residents and businesses in creating vibrant, sustainable communities through innovative and responsive public service.
DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration and dog services. The county's urban renewal programs also report to DTD.
http://www.clackamas.us/transportation/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay Roberts, Recruiter
mailto:LRoberts2@clackamas.us
To apply, visit https://apptrkr.com/5695111
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