North Texas Municipal Water District (NTMWD) provides vital wholesale water, wastewater and solid waste management services to more than two million people who call North Texas their home. Our culture is deeply ingrained in our core values of Integrity, Trust, Respect, Unity, Service, and Teamwork (ITRUST). Our employees will tell you they feel a sense of purpose and have a daily opportunity to make a positive impact on the cities we serve by helping to provide services that their residents and businesses need to thrive. We offer an array of excellent benefits, including comprehensive health and wellness packages, generous paid time off, professional development opportunities, and a robust pension plan to help secure our employees’ financial future. If you are looking for a rewarding, long-term career where you can make a meaningful impact on the North Texas region, look no further than NTMWD!
Senior Buyer
Section 1 – Position Summary
Under direction of the Procurement Manager, the Senior Buyer is responsible for preparing, administering and coordinating purchasing activities that include, but are not limited to, commodity, general supplies and services, maintenance, information technology, and professional services. Serve as primary contact and collaborate with internal North Texas Municipal Water District Departments to develop and write bid proposal packages for competitive requests for bids, requests for qualifications/proposals for professional services. Work involves preparing solicitation and contract documents in a timely manner, managing the solicitation process, facilitating contract execution, and administer contracts including ensuring compliance with contract provisions, pricing, and writing change orders and delivery orders. Provide support for agreements, including the contract close out at the end of term. Serve as an internal resource to interpret and comply with District policies and applicable laws.
Section 2 – Major Responsibilities
- Conducts day-to-day buying activities for assigned departments; provide advice, guidance and support on procurement plans.
- Collaborate with internal departments to support their development of scopes of work, and create competitive bid packages, requests for qualifications/proposals for professional services; consult with requestors to clarify need and intended use of requested items/services.
- In coordination with the Procurement Manager, determine appropriate method of procurement, analyzes, and monitors procurement contracts in accordance with established terms and conditions.
- Evaluate requisitions for funding availability, accuracy and specific need; review scopes of work or services, researches market availability or appropriate substitutions of requested items, recommends pricing methodology.
- Solicits bids by coordinating the bid and award process with user departments.
- Conduct pre-bid, bid openings; document and evaluate vendor responses and prepares and distributes bid tabulations.
- Review submittals, manage the evaluation process to support recommended vendor, analyze proposals and evaluate pricing, works with evaluation committee to recommend selected vendor to management; document the solicitation and evaluation process, statistics and conclusions.
- Evaluates and analyzes bid responses and in conjunction with user department, formulates recommendation for bid award.
- Identify/source prospective bidders/proposers; oversees distribution of bid/proposal documents; writes and issues addenda.
- Prepare contracts, change orders, and related documentation, obtains required concurrence/approval signatures.
- Maintains contract and insurance files.
- Maintains bid and contract status reports in a timely basis.
- Ensure compliance with government, commercial and business aspects of work (i.e. wage rates, bond and insurance requirements); in conjunction with internal department requirements, ensures adequacy of insurance coverage and continued coverage throughout the contract performance period.
- Perform other related duties as required.
Section 3 – Knowledge, Skills & Abilities
- Knowledge of the basic principles, practices and procedures of public contract administration and procurement, laws and contract funding procedures and requirements.
- Knowledge of industry resources for determining labor, material and equipment costs and the techniques for applying the information.
- Ability to communicate effectively and clearly, both orally and in writing and in general and technical terms, with a wide variety of professional and technical personnel.
- Ability to interpret and use oral and written instructions in the analysis of contractor proposals and writing of change orders.
- Ability to work independently or in a team environment based on the task or situation.
- Ability to prepare clear and concise documents, contract clauses and changes, and correspondence.
- Effective time manager in planning, prioritizing, and execution of contractual deadlines.
- Attention to detail in understanding and identifying contractual and operational risk.
- Inspires trust, confidence, dependability, and team building when communicating with internal and external customers.
- Team player, collaborator, and able to act as the liaison between all parties.
- Computer skills in MS Office Software.
Section 4 – Education and Experience
- Bachelor's degree in business, public administration, or other related field.
- Three (3) years of experience in public procurement or verifiable experience equivalent to five (5) years in a position with duties closely related to those of a Senior Buyer.
- A Professional Purchasing Certification (CPPB or CPPO), Certified Professional in Supply Management (CPSM) or equivalent is preferred. Must obtain certification within three (3) years of appointment.
- Work related experience resulting in acceptable proficiency levels in the above Minimum Requirements may be an acceptable substitution for the specified education and experience requirements.
- Possession of a valid Class C driver's license.
Section 5 – Environmental Factors, Activity Levels and Equipment
This position requires minimum physical exertion with daily lifting requirements up to 10 pounds. Significant finger dexterity required. Activities may include carrying office materials, pulling and pushing file drawers and organizing paperwork. Duties are almost always carried out in an office environment. Equipment used includes a computer, printer, calculator, copier and telephone.
Thank you for considering a career with us! We value diversity, equal opportunity, and a positive work environment. We are committed to providing a rewarding and fulfilling career with opportunities for growth and development. If you are passionate about making a difference and contributing to a dynamic and growing organization, we want to hear from you. Apply today and let’s explore the potential of working together to provide affordable, safe and reliable water, wastewater, and solid waste management services to the North Texas region.
Financial Benefits
- Retirement: NTMWD contributes to a Defined Benefit Program at no cost to the employee, which is based on 3% of career earnings and employees hired after 1/1/18 contribute 5% of their base salary. NTMWD is also a participant in Social Security. Prior service credits with State, County, Municipal, Other Utility Districts and U.S. Military apply toward retirement eligibility. Please note that prior earnings are not considered.
- Deferred Compensation: NTMWD offers an optional deferred compensation 457B plan in which employees can contribute a portion of their salary, before taxes, to a retirement account.
- Life Insurance: Employees’ basic life insurance equals their annual base salary plus an additional $10,000.
- Voluntary Insurance: Employees are given the option of enrolling in additional life insurance, vision insurance, critical illness and short-term disability, but these are not supplemented by NTMWD.
Health, Wellness and Other Benefits
- Health Insurance: NTMWD offers a comprehensive medical plan option that provides coverage for expenses, such as doctor’s office visits, preventive care, prescription drugs, and hospitalization.
- Dental Insurance: Our dental plan provides you and your family with coverage for typical dental expenses, such as cleanings, X-rays, fillings, and orthodontia.
- Vision Insurance: NTMWD’s Vision Plan promotes preventive care through regular eye exams and provides coverage for corrective materials, such as glasses and contact lenses.
- Life Insurance: NTMWD offers life insurance coverage to provide financial protection in the event you or your dependents die while you are still working.
- Disability Coverage: NTMWD offers you two disability plans that work together to keep part of your paycheck coming if you cannot work because of illness, injury, or pregnancy.
- Employee Assistance Program: This confidential service offers free over-the-phone counseling any time, day or night, to help you with a variety of personal issues. The program also provides up to 5 free face-to-face counseling sessions for both you and your covered dependents.
- Critical Illness Coverage: Critical Illness insurance pays a fixed one-time benefit amount if you are diagnosed with a covered disease or illness after your coverage effective date. Pre-existing conditions are excluded.
- Identity Theft Protection & Legal Assistance: Our employees have access to a discounted identity theft protection program and a legal advice program, including fully covered legal services for a wide range of legal matters.
Holidays and Time Off
- Holidays: Employees receive ten paid holidays per year.
- Vacation: Vacation benefits are available following the 1st full month of employment. Accrual Rates Year 1: 10 hours per month, equivalent to 15 days per year. Vacation accrual amounts increase with years of service, to a maximum of 5 weeks at 16 years of service.
- Sick Leave: Employees earn 6 hours per month, equivalent to 9 days per year. There is no limit to the amount of sick leave that can be accrued. Employees can be compensated for up to 1,000 hours of unused sick leave payable at retirement.
