Under general direction, performs a variety of highly responsible administrative support tasks for the City Clerk's office, requiring the application of specialized technical and administrative knowledge, initiative, and independent judgment.
This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Incumbents in this class may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
TASKS:
- Supervises staff engaged in the operation of the Office of the City Clerk;
- Oversee council packet compilation, preparation, and distribution;
- Attends council meetings to ensure useful recording and documentation of council proceedings;
- Coordinates follow-up action on council meeting action items with other departments;
- Instructs and assists staff on filing, records management, and public inquiry/response activities;
- Researches and responds to requests for documents and records from City staff;
- Records and certifies copies of ordinances, deeds, easements, and opens bids;
- Assists with City elections and administers oaths of office to City personnel;
- Prepares files for records retention or destruction;
- Prepares and distributes City Council agendas and minutes
QUALIFICATIONS: Any combination of equivalent training and experience that would likely provide the required knowledge, skills, and abilities qualifies. A typical way to obtain the knowledge, skills, and abilities would be a Bachelor's degree from an accredited college or university AND (4) years of professional experience processing and administrating elections and other municipal duties.
KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS:
- Knowledge of applicable city, county, state, and Federal statutes, rules, ordinances, codes, regulations, and other governing laws and regulations, Government Election process, rules, regulations, guidelines, Brown Act, and other public acts monitoring government posting and notifications, preparation of minutes, and records management and workflow principles and procedures;
- Skilled in preparing complete, complex, comprehensive, and accurate reports, in assessing and prioritizing multiple tasks, projects, and demands, working with conflicting deadlines to complete projects, providing and following oral and written instructions, and in establishing and maintaining productive, positive working relationships
- Ability to exercise sound judgment in performing essential duties; effectively problem-solve day-to-day program-related needs, issues, and concerns; demonstrative excellent time management, organizational, and analytical skills prepare well-organized and accurate documents such as reports, memos, and correspondence; synthesize ideas and factual information into clear and logical written statements; demonstrate fiscal responsibility in decision making;
- Proficient in using work-related computer applications, including e-mail, word processing, spreadsheets, databases, the internet, and other electronic devices to perform essential job duties.
THE SELECTION PROCESS: Applicants whose experience best meets the city's needs will be invited to participate in the examination for this position. Candidates must have access to a computer with internet, video, and audio capabilities to participate in our examination process. The examination may consist of one or more of the following: (1) Training & Experience Evaluation, (2) Writing Exercise, and (3) Qualifications Appraisal Interview with a panel of subject matter experts. Candidates must receive a score of 70 or higher to have their names placed on the active eligibility list for one year. The top three ranks on the Eligibility List will have their application materials forwarded to the hiring authority for a selection interview.
The City of Inglewood is an Equal Opportunity Employer. It does not discriminate by age, sex, race, religion, national origin, marital status, or handicap status in its employment actions, decisions, policies, and practices.
