General Description
To provide leadership and to plan, organize, direct, and review the activities and operations of the General Services Department, including building maintenance and repair, purchasing, warehouse operations, automotive fleet maintenance and repair, and other general service programs and activities; and perform other duties as required at the direction of the General Services Director, City Manager, Deputy or Assistant City Manager or their designee.
Duties And Responsibilities
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.
- Supports the General Service Director to create and implement an annual and five-year Comprehensive Master Plan for the development of all projects under the General Services Department with emphasis on public health, safety, and welfare.
- Assists the General Services Director to aid each division in preparing annual budgets for facility and renovation needs.
- Assists in the review and maintenance of the General Services department's operating budgets; performs analyses on activities such as program requirements, cost projections, and work performances.
- Mentors and encourages departmental employees in the department, and aids in the daily planning, direction, and evaluation of their activities.
- Reviews inventories on hand and in current use for operating divisions; prepares bid specifications and as authorized under the Procurement Policy, oversees, and directs the purchase of equipment and supplies as necessary.
- Supports the General Services Director with the preparation and maintenance of various reports such as property damage, inventory, equipment usage and maintenance expenditures, personnel, and payroll.
- Provides input on the use of departmental personnel equipment and materials for all assigned projects; creates and maintains planning and cost analyses for projects, programs, and activities or events involving the department.
- Conducts employee performance evaluations for subordinate supervisors and foremen; recommends appropriate corrective/or disciplinary actions by personnel policy and contracts, adhering to all EEOC requirements; coordinates with the Human Resources Department as needed; ensures compliance with various Human Resources rules and regulations, including City policies; communicates personnel actions to the General Services Director as necessary to maintain structure and discipline.
- Assists in strategic planning of new facilities, including capital projects; evaluates and prepares specifications for new equipment; plans and schedules maintenance and construction projects; and authorizes expenditures for equipment and supplies.
- Responds to emergencies, during and after work.
- Maintains a favorable working relationship with all employees to promote a cooperative and harmonious working environment to facilitate positive employee morale, improvement, and continued productivity; communicates clearly and directly with employees concerning performance expectations and accountability.
- Responsible for suggesting methods to improve area operations, processes, efficiency, and service to both internal and external customers.
- Prepares and reports all updates to the General Services Director as needed, but no less than monthly basis of the Department's activities, accomplishments, and potential goals.
- Assists the General Services Director to maintain the City Disaster Recovery Plan that ensures City facilities are equipped with emergency equipment and materials such as fire extinguishers, and emergency exit plans.
Ideal Candidate
The Ideal Candidate Thrives Upon The Success Of The Organization And The Department And Enjoys An Environment Where Collaboration Is Essential To Successful Project Delivery. As General Services Deputy Director, The Candidate’s Professional History Will Show The Following Desirable Competencies And Attributes
- Situational leadership skills with emphasis on coaching and mentoring direct reports and teammates.
- Strategic thinking and anticipation of future challenges and trends related to department goals and initiatives.
- Experience in contract negotiation, administration, and proposal review for multidisciplinary projects.
- Experience in leading a large and diverse facilities department through organizational change, continuous improvement, and business process improvement initiatives.
- Commitment to improving performance and customer service through metrics and analytics.
- Ability to prepare and deliver effective oral presentations and reports on complex issues and recommendations.
- Ability to exercise appropriate judgment, analyze and project consequences for decisions and/or recommendations.
- Interacts effectively with other governmental officials, boards, internal departments, citizen groups, special interest groups, peers, and/or members of the public in communicating a variety of department matters.
- Performs other related duties as required by the General Services Director.
- Employees in this class may be required to attend City Council meetings and other meetings, which may require working early morning or evening hours.
Additional Functions
- Performs other related duties as required.
Minimum Education And Experience Requirements
Bachelor’s Degree (Master's Degree preferred) in Architecture, Electrical, or Mechanical Engineering, Public Administration, Business Administration, Management, Construction Management, Logistics, Supply Chain Management, or a related field and five (5) years of mid-to-high-level professional administrative experience performing operational oversight of facilities and fleets. Project management and operational analytical analysis experience that includes budget operational analysis, researching, analyzing, and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas, are highly preferred.
Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job; and/or.
15 years of experience demonstrating the knowledge, skills, and leadership abilities to support the General Services Director to oversee and manage facility maintenance, logistics and warehousing, vendor and supplier management, and fleet management; and/or.
Any combination of education and experience which would demonstrate the requisite knowledge, skills, and abilities required for this position.
