The Facilities Manager oversees the operation, maintenance, and improvement of municipal buildings and facilities. This role ensures safe, efficient, and sustainable facilities operations, aligning with city goals and regulatory requirements, and providing excellent service to the community.

PRIMARY DUTIES: This list represents the essential tasks performed by this position. Employee may be assigned additional duties by management as required.

Facilities Operations and Maintenance:
Oversee daily operations of all building related systems, including BAS (building automation systems), HVAC, plumbing, electrical, security, structural , and other various systems.
Develop and implement preventive and routine maintenance programs.
Balance Immediate Operational needs with long-term organizational goals.
Respond to and resolve emergency maintenance issues.
Build and maintain a long term facility asset management plan to ensure maximization of warranties and predictability of facility maintenance capital costs over time.
Project Management:
Plan and manage facility improvement and renovation projects.
Coordinate with contractors, engineers, and other professionals to ensure project completion on time and within budget.
Review and approve project plans, specifications, and costs.
Facility Benchmarking:
Coordinate with leadership to establish, collect, and analyze key performance indicators.
Perform comparative evaluation with industry standards as well as historical markers for each building or team
Budget and Financial Management:
Develop and manage the facilities budget, including operational and capital expenditures; develop and maintain a long-range facilities capital expenditure plan in alignment with a long term management plan for each facility.
Monitor and control costs, ensuring efficient use of resources.
Provide financial reports and updates to leadership.
Sustainability and Compliance:
Promote energy-efficient practices and sustainable building operations.
Ensure compliance with safety, health, and environmental regulations.
Conduct regular audits and inspections to maintain compliance and improve performance.
Team Leadership:
Supervise and manage facilities staff, including hiring, training, and performance evaluations.
Foster a culture of collaboration, safety, and continuous improvement.
Provide clear direction and support to staff in achieving departmental goals.
Define and implement a training plan and development plan for subordinate staff.
Stakeholder Coordination:
Serve as the primary point of contact for facility-related inquiries and concerns.
Collaborate with internal departments, city officials, and external partners.
Prepare and present reports on facilities operations and projects to stakeholders.
Minimum Qualifications
EDUCATION REQUIREMENTS: Education Requirements refers to job specific training and education required for the position.
Requires education or training equivalent to a Bachelor’s degree in Business Administration, Management, Engineering or related area, and a comparable amount of education, training, or experience may be substituted for the minimum qualifications. Must have thorough knowledge and experience in maintenance and construction trades including plumbing and electrical systems, carpentry, heating and air conditioning, commercial refrigeration, electronic control applications, centrifugal chiller systems, natural gas and propane appliances, etc.
LICENSES, CERTIFICATIONS, AND REGISTRATIONS REQUIRED: Licenses, certifications, and registrations refer to professional, state, and federal licenses, certifications, or registrations required to enter the position.
Certified Facility Manager (CFM) and Facilities Management Professional (FMP) are highly preferred. EPA Certification for Refrigerant Use and Recovery (Universal) required or the ability to acquire within 1 year of hire date. Energy Management Certification (EMC) and Building Operations Certifications level I and II are preferred.
Possession of a valid TN driver's license and a forklift license or the ability to obtain one is required.
EXPERIENCE REQUIREMENTS: Experience refers to the amount of work experience that is required for entry into the position that would result in reasonable expectation that the person can perform the tasks required by the position.
Minimum of 5 years of experience in facilities management or a related field, preferably in a municipal or public sector environment.

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Facilities Manager