The City of Highland Village is seeking an Executive Administrative to join our team. Highland Village is a vibrant, family-oriented community in southern Denton County, dedicated to exceptional public service. In this role, you will provide high-level administrative support to the City Manager and City Secretary divisions, helping ensure efficient daily operations and responsive service to both internal staff and the public.

As the Executive Administrative, you will handle a variety of sensitive and confidential administrative tasks, including coordinating communications, managing schedules, assisting with official documents, and supporting City Council. You will serve as a key point of contact for residents and visitors, answering inquiries, directing requests, and ensuring a welcoming and professional experience. This position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities with minimal supervision.

The ideal candidate is someone who is detail-oriented, adaptable, and experienced in executive-level administrative support. Strong communication, problem-solving, and time management skills are essential. If you are passionate about public service and thrive in a fast-paced, team-oriented environment, we encourage you to apply.

Job Requirements

High school diploma or GED with additional coursework or training in advanced administrative support
Minimum four (4) years of progressively responsible administrative experience, including support to an executive-level administrator (or equivalent combination of education and experience)
Proficient in personal computer use with advanced skills in Adobe Acrobat Pro and Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook)
Strong keyboarding skills and ability to operate standard office equipment (copiers, fax machines, calculators)
Excellent proofreading skills with attention to detail
Must be able to serve as a Notary Public
Experience with GovQA, Laserfiche, DocuSign, and InCode preferred
Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision
Strong decision-making skills and ability to perform well under pressure
Maintains a professional, friendly demeanor at all times
Availability to work evenings for City Council meetings and occasional weekends as needed

Benefits

Certification pay of up to $1,200 per year
Up to $1000 per year tuition reimbursement
Health, Dental, vision, life, long term disability starting at $0.00 per month.
Free telemedicine benefits including general medical, mental health, dermatology, neck & back care, & expert medical.
2 to 1 City Matching Retirement plan (employee contributes 7% & the City contributions 14% after 5 years vesting). Full time employees do not pay into Social Security.
2% City Matching 457 retirement account after 6 months employment
2 weeks’ Vacation & 2 weeks’ Sick leave accruals following introductory period
10 paid holidays plus 2 personal days and birthday off

record-keeping jobs

Executive Assistant: City Manager/City Secretary