Hiring range: $48,006 to $56,409 ($23.08 to $27.12 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County.
Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days paid of flexible time off and up to 12.5 holidays your first year.
In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 01/21/2025 in order to be considered.
Position Description
Find your path working for a department committed to the health and safety of the community. Anoka County Public Health and Environmental Services (PHES) currently has an opening for an Administrative Assistant in Disease Prevention & Control (DPC) and Public Health Emergency Preparedness (PHEP). This position is the first point of contact for the public and plays a vital role in supporting the department by communicating directly with the public and other community partners. They also assist with preparing community reports and department materials to distribute throughout the county.
Consider joining a team of professionals dedicated to providing services and support to the community! If your career ambitions resonate with our mission, we invite you to apply with Anoka County today!
This is a full-time, non-exempt position. Interviews will take place the week of January 27th, 2025 for those selected to move forward in the hiring process.
Pay & Benefits
Salary: $48,006 to $56,409 ($23.08 to $27.12 per hour).
2025 Anoka County Salary Schedule Grade 28: $48,006 to $64,812 ($23.08 to $31.16 per hour).
24 days of paid flexible time off and up to 12.5 paid holidays.
Comprehensive insurance, including medical, dental, vision, flex benefits and more at www.anokacountymn.gov/benefits.
Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
Pension plan and other retirement investment options.
Advancement/professional development opportunities.
Work Location
This position will work at the Anoka County Government Center, located at 2100 3rd Ave, Anoka, MN 55303.
Expected work hours are Monday – Friday, 8:00 a.m. – 4:30 p.m.
Job Duties and Responsibilities
These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Administrative Assistant – Public Health.
Works with community partners and clients professionally and effectively on the phone and in-person.
Schedules and coordinates office meetings.
Organize, attend, and support staff team meetings, including updating policies and procedures, and taking minutes.
Administratively supports Disease Prevention and Control and Emergency Preparedness staff to include copying, faxing, mailing, ordering supplies, and registering for training and activities.
Maintains inventory management system of emergency preparedness equipment and supplies, including developing procedures and training staff on use.
Support management of the Health Alert Network and Medical Reserve Corps volunteers.
Provides administrative support for grant reporting, planning and client/partner activities.
Maintains website and materials for Disease Prevention and Control and Emergency Preparedness.
Determine client eligibility for vaccine program and schedule appointments in addition to providing administrative support at vaccine clinics.
Design, edit, and proofread PowerPoint presentations, flyers, newsletters, brochures, manuals, community reports and memos using a variety of software programs.
Complete other duties as assigned.
Emergency preparedness is a core public health responsibility. Responding to Public Health emergencies, which may occur outside of normal business hours, is a requirement of this position in order to protect the health and well-being of our residents.
Qualifications and Requirements:
Minimum Knowledge, Skills, and Abilities Needed
High school diploma or equivalent education.
Two years of full-time (2,080 annual hours) job-related experience in a fast-paced office/business services or similar environment.
In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
Preferred Knowledge, Skills, and Abilities Needed
Strong written and verbal communication skills.
Job-related experience with Outlook, Word, Excel, PowerPoint, Visio, Adobe, and DocuSign.
Job-related experience working within a business office environment and with county and state programs.
Provide proficient customer service skills both in person and over the phone while managing a large volume of inquiries.
Accurately maintain electronic filing systems, systematic records, and manage multiple computer programs and databases.
Ability to make sound and timely decisions while being technically proficient.
Knowledge of purchase order procedures.
Physical Demands and Work Conditions
Standard office environment.
Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness.
Hearing abilities required for general and phone communication, signals, and machine sounds.
Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work.
Occasional lifting of 10-20 lbs.
Equipment used includes computers, phones, and standard office equipment.
Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle.
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.
Selection Process
It is important that your application show all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.
Pre-employment Requirements
Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
About Anoka County
As the fourth largest county in Minnesota, we depend on the diversity, dedication, determination, and innovation of our employees. We offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences who can come together for the single purpose of serving Anoka County’s 369,000 citizens in a respectful, innovative, and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Hear from other Anoka County employees here.
Commitment to Affirmative Action and Equal Opportunity Employment
Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affirmative Action Plan and Equal Employment Opportunity.
If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: http://www.anokacountymn.gov/er-faq
Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO
