Join Our Team as an Administrative Assistant in the Community Development Department!
Are you ready to make an impact in a role that values accountability, empowerment, innovation, and ownership? The City of St. Cloud's Community Development Department is seeking a dedicated and detail-oriented Administrative Assistant to support our department head and team.
This role is vital in ensuring the smooth operation of our department by performing a variety of administrative and clerical tasks. You'll have the opportunity to handle projects that are both meaningful and, at times, of a highly confidential nature.
We’re looking for someone who takes ownership of their responsibilities, thrives in an environment that values empowerment, and isn’t afraid to bring innovative solutions to everyday challenges. By holding ourselves and each other accountable, we work together to serve our growing community with excellence.
Work Schedule: Monday through Friday, 8:00 am to 5:00 pm
Become a part of our team and help shape the future of our community. Apply today to make a difference!
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary. - Responds to inquiries from the public in person and by telephone.
- Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
- Processes invoices for payment and is responsible for departmental purchasing records and related documents.
- Prepares and gathers budget information for data entry.
- Maintains records of expenditures and reconciles accounts.
- Performs research on policy, rules and regulations, and historical data.
- Maintains the departmental calendars.
- Enters departmental payroll and prepares personnel forms for worker's compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
- Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures.
- Performs related work as assigned.
Requires High School graduation or GED equivalent supplemented one (1) year of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Must possess and maintain a valid state driver's license with an acceptable driving history.
Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Mathematics:Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Language Ability:Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning:Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
