This is an administrative support position responsible for coordinating and preparing legislation.Functions as administrative support for the preparation of legislation, and coordinates legislative processes with the Law Department, City Clerk's Office, Office of Hearing Boards or other relevant City departments. Reviews and proofreads legislation for accuracy, and assists with following-up as assigned to ensure that all documents are in proper order for final distribution. An incumbent in this classification should have excellent organizational, communication and computer application skills (Microsoft Word, Excel) and be able to work independently, in a high pressure environment and be able to meet tight deadlines. Reports to a higher level administrator.Prepares draft legislation, and compiles and maintains back up materials used in the preparation of legislation.Drafts and edits legislation as requested.Types legislation in an acceptable form.Summarizes City Commission agendas.Distributes designated assignments to departmental staff, or refers items to other departments as appropriate.Coordinates the legislative approval process with the Law Department, City Clerk's Office, Office of Hearing Boards or other relevant departments.Provides technical assistance to department staff and the general public relating to the City's legislation and covenant preparation process, its provisions and administration.Maintains files which include a summary log of all legislation.Performs other related duties as required. A minimum of 60 college credits, and considerable two (2) years experience in a high level clerical/administrative support capacity position working with federal, state and local regulations and/or ordinances, or experience in technical writing and/or legislation development. Experience working in the public sector is preferred.
OR
Equivalent combination of training and experience beyond a high school diploma or its equivalent and six (6) months of the required experience.
PLEASE READ CAREFULLY.
Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:Proof of education in the form of official/unofficial transcripts, a minimum of 60 college credits or an Associates, Bachelor's degree or higher. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts indicating degree completion must be submitted. Audit/Academic reports are not accepted as substitutions for college transcripts.To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or equivalent, or Bachelor’s degree or higher.
*Approved Credential Evaluation Agencies:
Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
- An accredited four-year college or university in the United States, OR
- A current member of the National Association of Credential Evaluation Services (NACES), OR
- A current member of the Association of International Credential Evaluators (AICE), OR
- A recognized Professional Organization
For additional list of approved credential evaluation agencies visit the Florida Department of Education
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member #2 or Member #4 only) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013. Documentation of Preference Claim must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1: VETERANS' PREFERENCE CERTIFICATE
Form VP2: CURRENT MEMBER OF THE RESERVE CERTIFICATION
Form VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submission
B. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
