Why It's a Great Opportunity:
The Administrative Assistant to the Clerk of Superior Court is a great opportunity to support the Clerk and serve internal and external customers of the Clerk’s Office, and is a key team member to the overall department. This position brings significant value and change by supporting the management and coordination of multiple projects.
Are you a highly skilled administrative professional looking to make a difference and improve the communities and lives of people in Pierce County? As a creative and accomplished administrative professional, you will support the Clerk with daily administrative functions such as managing calendars, correspondence, organizing events, coordinating several tasks, responding to public records requests, accomplishing and organizing projects, using various forms of technology, and being a creative thinker, problem solver, and providing excellent customer service. You will have the exciting opportunity to support transformative change in the Clerk of Superior Court’s Department. This position reports directly to the Clerk of Superior Court but also supports the Chief Deputy Clerk.
You will be a key member of the administration team and will attend management and divisional meetings, take meeting minutes, respond to customer phone and email inquiries, help develop training manuals, respond to records requests, keep high levels of confidentiality, and be the department's HR-Partner. You will use your good judgment, professionalism, and ability to anticipate needs as you support the Clerk of Superior Court.
Why It's a Great Department:
The Clerk of the Superior Court's work is mostly administrative in nature, providing essential services for the community through maintaining the records of all cases filed in the Superior Court. We are an essential service helping people navigate through unfamiliar territory during challenging times with knowledge and empathy, creating safe spaces for residents of the county.
Learn more about the Clerk of Superior Court on our website.
How to be Successful in the Role:
Bring in your understanding of customer service and modern administrative practices, along with a “can-do” approach, and you will thrive in this role. With your exceptional communication skills, you will be communicating in person and through a variety of electronic modes (phone, email, instant messaging, video conferencing) to assist customers and support your team. Multi-taskers, those with a high fluency in the Microsoft Office Suite of programs (Word, Excel, PPT, and Outlook), and quick learners will be successful in this environment.
This position is primarily in the office, and through collaboration, can include some occasional remote work after a successful training period.
Your Future in this Role:
Your work will directly impact your community, and it offers a great foundation for future positions within the Clerk of Superior Court and Pierce County. There is a great opportunity for growth and development within this role, and you will receive cross-training from the Office Assistant series, preparing you for opportunities across all divisions of the county. This is your career, and we want you to be successful!
Core Daily Responsibilities:
- Provide administrative services to the head of a department or upper management; make arrangements for meetings and notify conferees, maintain calendars, arrange for travel, transportation, and accommodation, answer questions on the status of current projects, exercise discretion in the type of information given, make appointments, and relay messages of a confidential nature.
- Maintain and update appointments to appropriate Boards and Commissions. Handle related correspondence; compose letters and responses to correspondence and memoranda.
- Assist in the management of the office. Develop and recommend office policies and procedures. Implement changes subject to the approval of the supervisor.
- Participate in the collection of data and preparation of complex reports requiring thorough knowledge of departmental operations, procedures, and regulations. Conduct research and special studies in needed areas and prepare reports with recommendations for corrective actions.
- Represent supervisor or department at meetings; address administrative and policy matters, explain and interpret complex rules, policies, and operating procedures. Provide information and advice concerning specialized or technical services rendered and related office functions, including response to difficult problems and questions raised by the public or by employees.
- Control expenditures in accordance with budget allocations by reviewing proposed expenditures.
This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, click here.
- A resume and cover letter are required for this position. Applications without a resume and cover letter will not be considered.
- Three or more years of progressively responsible clerical/administrative experience, which includes experience directly related to the duties of the position.
- Additional education or experience may substitute for the recruiting requirements
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case basis and will not necessarily remove an applicant from consideration.
To be considered for this opportunity, please:
- Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
- If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
- If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480 at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes, which may include assessments, phone screens, and interviews.
At Pierce County, diversity, equity, and inclusion mean commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have a local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?
