Part-Time
FLSA: Non-Exempt.
SUMMARY
Under direct supervision, performs a variety of general, entry level, and routine administrative support work. Provides public assistance and receives and processes payments and issues receipts. In addition, performs work specific to the functions of the front office under the supervision of more experienced personnel. This is the entry level clerical position in the city. Serves as receptionist and mail processor. Learns and performs general administrative work specific to the functions of the office.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Serves as office receptionist, assists the public, and provides information and answers questions regarding citations and other city-related items.
Sorts and processes mail.
Receives, issues, and enters payments received by the front office, and prepares corresponding reports of front office issued receipts.
Performs detailed data entry work of entry level to moderate complexity.
Prepares, drafts, and proofreads a variety of correspondence, forms, and documents; maintains accurate and up to date files, records, and logs.
Prepares and processes requisitions.
Compiles manuals and maintains accuracy with current standards.
Replenishes office supplies as needed.
Performs a variety of simple arithmetic calculations related to department business.
Takes messages and routes phone calls.
Provides general assistance to department management and assists other clerical personnel.
Performs related duties as assigned.MINIMUM QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skills and abilities required. to satisfactorily perform the essential duties and responsibilities.
Knowledge of:
Principles and practices office clerical work.
Typing and filing.
Telephone etiquette.
Ability to:
Communicate effectively verbally and in writing.
Maintain effective working relationships with other people.
Perform arithmetic calculations quickly and accurately.
File quickly and accurately.
Keyboard at a rate of 40 wpm.
Operate Microsoft Office, computing systems, and mobile devices.
EDUCATION and/or EXPERIENCE:
Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. High School Diploma or GED AND 1 year of clerical experience preferred. Ability to speak Spanish is highly desirable.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT: The essential duties of this position are performed in a standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate.
