Description
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Representative Job Duties
- Assists the City Clerk in all aspects of departmental duties, including supervising and coordinating the preparation and conducting of elections; registering and transferring voters; confirming eligibility for and issuing licenses; maintaining official City and vital records; processing FOIA requests; providing staff support to the City Council; supervising department staff; performing administrative duties of the City Clerk's office, including payroll, budgeting, invoices, etc.
- This position is public-facing and requires exceptional attention to detail, excellent customer service skills, accuracy, and efficiency in work and must be able to run an election from start to finish.
- Other duties as assigned and outlined in the City Charter.
- The Deputy Clerk is an appointed, at-will position and reports to the City Clerk.
Job Requirements - As Determined By the City Of Southfield
- Bachelor's Degree in Business Administration, Political Science, Public Administration, or other related subjects preferred.
- MiPMC and/or CMC designation preferred. If not, ability to obtain in 3 years.
- Have been a Clerk or Deputy Clerk for at least two years, resulting in expertise in staff supervision and organizational skills; the state and local legislative process; current election equipment, procedures and laws; the ability to recognize, analyze, and address complex and/or sensitive matters related to all aspects of municipal operations
- Knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, Qualified Voter File (QVF), BS&A and State of Michigan Birth and Death Records Systems.
- Positive, public service attitude and ability to deal tactfully and courteously with the public, elected officials, and City staff.
- Excellent interpersonal, written and verbal communication skills; ability to maintain the confidentiality of material not subject to disclosure.
- Availability for night meetings, Election Commission meetings, extended hours during elections, as well as ability to address urgent City business during non-business hours as necessary.
- Coordinating the recruitment, training, and oversight of election workers.
- Collaborate with the Clerk to promote civic engagement, voter outreach and education efforts.
- Strong organizational and time management skills, with the ability to manage multiple deadlines and priorities.
- Applicants will be subject to a criminal history background check.
Supplemental Information
The selection process will include a review of the applicant's experience for posted requirements, a criminal history check, and an oral board interview. Each step of the process must be passed before the applicant will be moved to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave and more!
