Description
The
City of Covina is currently accepting applications for the position of
Recreation Coordinator. This recruitment will be used to fill one current vacancy, which primarily coordinates youth/adult sports and youth day camp programs.
Definition
Under general supervision, plans, organizes, and implements programs, activities, and events for the Parks & Recreation and Library Services Department. May exercise technical and functional supervision over part-time staff. Performs other related duties as assigned.
Distinguishing Characteristics
The
Recreation Coordinator is the journey level support class responsible for assisting with and planning services and programs within the Parks & Recreation and Library Services Department. This classification is distinguished from the next higher level of Parks & Recreation Supervisor in that the latter has responsibility for planning, implementing, directing, and supervising functions within the Parks & Recreation and Library Services Department.
Supervision Received/Exercised
Receives general supervision from a department Supervisor or Manager. Exercises functional or technical supervision over part-time staff and volunteers.
Essential Functions
ESSENTIAL FUNCTIONS: (include but are not limited to the following)
- Accepts responsibility for planning, organizing, implementing, supervising, and evaluating one or more City recreation programs, including, but not limited to senior services, trips, contract classes, teen programs, youth and adult sports programs, day camp, aquatics programs, facility rentals, and special events.
- May exercise functional supervision over a department facility.
- Schedules, trains, oversees, and assists in evaluation of part-time staff and volunteers; assists in interviewing and selecting part-time personnel. Reviews part-time timesheets and submits for processing.
- Researches and recommends the purchase of necessary equipment and supplies.
- Researches new program ideas and makes recommendations to supervisory personnel.
- Completes accident and incident reports; follows up with parents and customers when necessary; tracks attendance and enrollment of recreation programs.
- Creates flyers, advertising, and social media content to promote department programs, activities, and events.
- Assists in developing policies and procedures for programs and events; assists with the development of assigned area’s budget.
- Responds to public inquiries about assigned projects and programs; ensures excellent customer service is provided at all times.
- Establishes positive working relationships with representatives of community organizations, state/ local agencies, City management and staff, and the public.
- May work irregular work shifts, including evenings, weekends and holidays.
Physical, Mental And Environmental Working Conditions
Physical
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence and statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds, as well as speech sufficient to communicate in group settings without the aid of a microphone, is also required.
Mental
Operations require almost continuous attention. Incumbents are required to use written and oral communication skills, read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; maintain awareness of surroundings and program participants; perform highly detailed work on multiple, concurrent tasks; work under deadlines with constant interruptions; and interact with City management, staff, the public and others encountered in the course of work.
Environmental
Work is generally performed in a standard office setting and outdoors; may be exposed to extreme weather conditions, including wet, hot, and cold; dust and air contaminants, and be exposed to potential physical harm. The nature of the work also requires the incumbent to drive motorized vehicles and often work with constant interruptions. Incumbent may also be required to climb ladders, work at heights over 10 feet, and drive in heavy vehicle traffic conditions.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education And/or Experience
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a
Recreation Coordinator. A typical way of obtaining the required qualifications is to possess three years’ experience in recreation and community programs, including some leadership experience, and a high school diploma, or any combination of college and experience that totals three (3) years. A Bachelor’s degree in recreation management, public administration or related field is desired.
License/Certificate
Possession of, or ability to obtain, a valid class C California Driver’s License.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)
Knowledge Of
Modern principles, practices and philosophies for administering youth, teen, adult and senior recreation programs; appropriate behaviors of youth and how to gain cooperation; working with at-risk populations; senior community needs and programs; methods and techniques of supervising volunteers; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability To
Plan, organize and coordinate recreation activities to suit the needs of the community’s youth, teens, adults and seniors, including those with special needs;; develop program marketing materials; work flexible hours, including evenings; analyze assigned programs and develop and recommend appropriate responses; learn more complex principles, practices, techniques and regulations pertaining to assigned duties; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill To
Operate standard recreation and sports tools and equipment; operate modern office equipment, including computer and a variety of word processing and software applications. Operate a motor vehicle safely.
Additional Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
APPLY IMMEDIATELY! The deadline to apply is 6:00pm on Sunday, February 15, 2026.
The selection process may consist of, but not limited to application evaluation, skills assessment and/or oral interview.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a complete application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record and LIVE scan) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
The City of Covina utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communications regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.
The City of Covina is an Equal Opportunity Employer
The City of Covina provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the City of Covina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the City has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The City of Covina expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the City of Covina's employees to perform their job duties may result in discipline up to and including discharge.
THE CITY OF COVINA RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NONSUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR THE POSITION.
Benefits Summary – Full Time Employees
American Federation of State, County and Municipal Employees
RETIREMENT – California Public Employees Retirement System
Tier I Retirement Benefits ("Classic" CalPERS Members)
- 2.5% per year at age 55 formula (non-safety)
- One year final compensation (
- 20042)
- 1959 Survivors Benefit (
- 21574)
- Employee Contributes $2.00 per month
- Level IV Survivor Benefits.
- Military service credit purchase (
- 21024)
- Unused sick leave conversion
- 20965 (non-safety)
- Retired Employee Death Benefit of $600 (
- 21622)
- Employee pays 8% of employee cost of CalPERS
Members as defined under PEPRA as "New" as of 01/01/2013
- 2% @ 62 formula
- 3 Year Final Compensation
- Employee pays 8.25% of employee cost of CalPERS
VACATION LEAVE
- Year 1 through Completion of 5 yrs 8.67 hrs/mo 104 hrs/yr
- Beginning 6th yr through 10 yrs 12.00 hrs/mo 144 hrs/yr
- Beginning 11th yr through 15 yrs 14.00 hrs/mo 168 hrs/yr
- Beginning 16th yr through 20 yrs 15.34 hrs/mo 184 hrs/yr
HOLIDAYS (11 Fixed Holidays)
- New Year's Day
- Martin Luther King, Jr. Day
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Indigenous Peoples' Day
- Veteran's Day
- Thanksgiving Day
- Friday after Thanksgiving
- Christmas Day
FLOATING HOLIDAYS
- Thirty (30) floating holiday hours annually.
- Credited on January 1st.
- Maximum floating holiday hours capped at 50.
SICK LEAVE
- Ten (10) hours of sick leave accrued per month. Maximum accumulation limit is 960 hours. Unless as otherwise provided for in Memorandum of Understanding.
MEDICAL, DENTAL AND VISION INSURANCE
- The City participates in the CalPERS Medical Plan.
- City provides a flex benefit dollar amount of $1,410 per month to use towards purchase of health benefits.
- Employer contribution under PEHMCA for CalPERS Medical Plan is $151/mo. This is in addition to the flex benefit above.
- Unused flex dollars may be received as taxable cash and administered according to terms of Memorandum of Understanding.
- Dental Insurance provider is Delta Dental Plan. DPO and HMO plans available.
- Vision Insurance provider is EyeMed.
LIFE INSURANCE
- City paid term Life Insurance policy of $100,000. Additional coverage available for purchase at group rates through carrier. Life Insurance provider is VOYA.
LONG TERM DISABILITY
- City paid long term disability insurance plan. LTD provider is VOYA.
HEALTH & DEPENDENT CARE SPENDING ACCOUNTS (AFLAC)
- Annual maximum of $3,050 for Unreimbursed Medical and $5,000 for Dependent Care for 2023. Reimbursements are administered through Wageworks.
LONGEVITY PAY
Years of Service*
- 10 years $1,000
- 15 years $1,500
- 20 years $2,000
- 25 years $2,500
- 30 years $3,000
- 35 years $3,500
- 40 years $4,000
*Paid on full time anniversary date of employment with Covina.
BILINGUAL PAY
- $150 per month available upon certification.
EDUCATION AND CERTIFICATION INCENTIVE PAY
- Available based on criteria outlined in Memorandum of Understanding. Maximum of $100 per month.
EDUCATION REIMBURSEMENT PROGRAM
- Reimbursement is available for registration fees, textbooks, parking fees and tuition.
EMPLOYEE ASSISTANCE PROGRAM
- Comprehensive services provided by The Counseling Team International for employee and eligible dependents.
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Question but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Please indicate "Yes" to reflect that you have read and understand this information.
02
Recruitment Communication: Please be advised that the City of Covina"s primary means of communication regarding recruitment status is via email. Have you provided a valid email address that you can access regularly? PLEASE NOTE: Make sure you check your
JUNK folder for email messages that may be incorrectly flagged as SPAM.
03
Driver's License: Do you possess, or have the ability to obtain a valid California Class C Driver's License?
04
How many years of program supervisory experience do you have?
- None
- Less than one year
- At least one year, but less than two
- At least two years, but less than three
- Three years or more
05
Please list any specific experience you have coaching or coordinating sports programs. Please include what sports you have fundamental knowledge of.
06
Please list any specific experience you have planning and/or working in a youth day camp setting.
07
What is your competence level with Microsoft Office suite (i.e. Microsoft Word, Microsoft Excel, Microsoft Powerpoint, ect.)?
- None
- Beginner
- Competent
- Advanced
08
Acknowledgment: I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed ALL sections and provided full descriptions of my duties and responsibilities for each employer listed in my work experience, and have fully supported ALL of my responses to the Supplemental Questionnaire with the materials found in my application.
09
What is your competency level utilizing Canva or other graphic design software?
- None
- Beginner
- Competent
- Advanced
10
Certification: I certify that I have answered all of the above questions truthfully, and to the best of my ability, and reviewed my application prior to submission. I understand that my application
cannot be updated once it has been submitted.
- I understand.
- Required Question
