The City of Riverside, Finance Department, is accepting applications for the position of
Payroll Coordinator to fill one (1) vacancy in the
Payroll Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.
Under general supervision of the Payroll Supervisor, the Payroll Coordinator performs a wide range of professional-level payroll and financial duties related to the centralized processing and maintenance of the City’s payroll. This position is responsible for ensuring accurate and timely processing, review, reconciliation, and distribution of payroll, as well as compliance with applicable laws, regulations, labor agreements, and City policies.
Duties may include, but are not limited to, the following:
- Coordinate, review, and oversee daily payroll processing activities to ensure accuracy, timeliness, and compliance with applicable laws, policies, and labor agreements.
- Review and process complex payroll transactions, including merit increases, new hires, transfers, salary adjustments, retroactive pay, supplemental payrolls, manual checks, and separation payoffs.
- Analyze and audit payroll records, personnel actions, and system entries to ensure correct application of earnings, deductions, taxes, benefits, CalPERS and other retirement contributions.
- Process biweekly payroll tax payments; manage garnishments, deferred compensation, and union deductions; and report contributions to the City’s 457 and 401(a) plan providers.
- Prepare, file, and reconcile quarterly tax filings; compile year-end payroll reports; and coordinate year-end payroll processing and reporting requirements with external agencies.
- Interpret and apply payroll-related laws, regulations, policies, and labor agreements; respond to payroll inquiries; and provide guidance to employees, departments, and management.
- Process employment verifications and respond to requests from internal departments and external agencies.
- Prepare journal entries for payroll accruals, compensated absences, and other assigned tasks related to year-end processes; and reconcile the general ledger accounts for the City’s year end auditor.
- Provide technical guidance and training support to payroll staff to promote accuracy, consistency, and professional development and serve as back-up for staff as needed.
- Serve as a lead resource and point of contact for payroll issues as necessary .
- Maintain confidentiality of payroll and employee information.
- Perform related duties as assigned.
Education:
Associate’s degree from an accredited college or university in business/public administration, accounting, finance or a closely related field.
Two (2) years of professional experience may substitute for the required education on a year-for-year basis.
Experience
Three (3) years of increasingly responsible experience performing payroll or accounting duties.
Highly Desired Qualification
- Payroll experience with a public agency
- Experience with public-sector pension reporting
- Experience training payroll staff
- Strong analytical skills and attention to detail
Documents Required At The Time Of Application
- Completed Employment Application
- Completed Supplemental Questionnaire
FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide).
The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.
Important Information On Scheduling Assessments
If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.
Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.
It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.
Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.
NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.
Educational Requirements
Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.
Education obtained outside the United States (US) require one of the following options:
- An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
- An advanced-level degree from an accredited US college or university.
All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.
THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
