Position Summary
Direct, manage, plan, oversee and supervise a wide range of programs and activities within the Parks and Recreation Department including policy, personnel, program, budget and administration within assigned areas; coordinate assigned activities with other divisions, departments, outside agencies and other stake-holders and provide highly responsible and complex administrative support to the Director of Parks and Recreation.
This is an unclassified at-will position.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential And Supplemental Functions
ESSENTIAL FUNCTIONS: Essential functions may include, but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.
- Assume management responsibility for assigned services and activities of Parks and Recreation including policy, personnel, budget and programs.
- Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned program; recommend and administer policies and procedures.
- Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
- Plan, direct, coordinate and review, through subordinate level staff, the work plan for assigned areas of responsibility, review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
- Serve as the liaison for the Parks and Recreation Department in assigned areas and activities with other City departments, divisions or outside agencies; negotiate and resolve sensitive and controversial issues.
- Assist in the selection, training, motivation and evaluation of Parks and Recreation personnel; provide and coordinate staff training; interact with employees to correct deficiencies and empower positive actions; implement necessary disciplinary/corrective actions.
- Participate in the development and administration of the department/divisions annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
- Analyze operating policies and procedures and develop recommendations on policy, personnel, programs, budget and procedural changes within the department; design and implement remediation as needed
- Provide staff assistance to the Director; participate on a variety of boards, commissions and committees; prepare and present reports and other necessary correspondence.
- Serve as the Director in his/her absence; represent the Director at assigned meetings to include City Council.
- Assume general management responsibility for all related services and activities.
Supplemental Functions
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in assigned areas.
- Perform other related duties and responsibilities as assigned.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Operations Management, Finance Administration or Landscape Architecture preferred;
and
Nine (9) years of managerial experience in finance, auditing, project management or operations management preferred;
and
To Include Six (6) Years Of Supervisory Experience Preferred.
Master's degree preferred.
Additional Requirements
Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within 6 months from date of hire.
Preferred Knowledge
- Operational characteristics, services and activities and complex operations
- Principles and practices of program development and administration
- Pertinent Federal, State, and local laws, codes and regulations
- Methods and techniques of research and analysis
- Principles of business letter writing and basic report preparation
- Principles and practices of municipal budget preparation and administration
- Principles of supervision, training and performance evaluations
- Modern office procedures, methods and equipment including computers
- Principles and practices of performance measurement and assessment
Preferred Skills And Ability
- Plan, organize, direct and coordinate the work of lower level staff
- Interpret, explain and enforce departmental policies, procedures and applicable ordinances, codes and regulations
- Select, supervise, train and evaluate staff
- Coordinate division activities and programs with outside agencies and divisions
- Meet programmatic and regulatory requirements and deadlines
- Analyze and assess programs, policies and operational needs and make appropriate adjustments
- Identify and respond to sensitive community and organizational issues, concerns and needs
- Participate in the development and administration of department goals, objectives and procedures
- Prepare and administer large and complex budgets
- Prepare administrative and financial reports
- Analyze problems, identify alternative solutions; project consequences of proposed actions and implement recommendations in support of goals
- Research, analyze and evaluate new service delivery methods and techniques
- Interpret and apply Federal, State and local policies, laws and regulations
- Communicate clearly and concisely, both orally and in writing
- Respond to questions and concerns from City employees and the public
- Perform essential and supplemental functions with or without reasonable accommodation
- Establish and maintain effective working relationships with those contacted in the course of work
Working Conditions
Environmental
Office and field environment; exposure to inclement weather; exposure to noise, dust, fumes, computer screens; may travel from site to site.
Physical
Essential and supplemental functions require maintaining physical condition necessary for walking, standing or sitting for prolonged periods; may operate a motor vehicle.
