Position Summary
Conduct, analyze and monitor a variety of fiscal activities including budgeting, accounts payable, purchasing, accounts receivable and various other accounting functions; coordinate assigned activities with other divisions, outside agencies and the general public and provide highly responsible and complex staff assistance to assigned supervisory or management staff.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential And Supplemental Functions
ESSENTIAL FUNCTIONS: Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.
- Conduct, analyze and monitor a variety of fiscal activities for the assigned department including budgeting, accounts payable, purchasing, accounts receivable and various other accounting functions.
- Oversee, maintain, audit and modify the budget; prepare forecast; analyze budget trends related to revenues and expenditures; identify areas of concern; recommend appropriate actions.
- Oversee and maintain the department's purchasing functions; audit payments to vendors; monitor contractor and vendor compliance and adherence of contract specifications; respond to inquiries and research problems regarding unpaid vendor invoices and payment discrepancies; set-up new vendors as needed.
- Prepare and process department requisitions and purchase orders, professional/technical contracts and procurement contracts, for the purchase of supplies, services, and equipment; assist in the preparation of Requests for Proposals and Requests for Bids.
- Assist in analyzing the activity of assigned funds in the general ledger; revise any incorrect transactions or activities.
- Conduct financial research for assigned projects and programs; prepare financial status reports; collect data and develop various financial reports including forecasting needs and predicted expenditures.
- Assist in analyzing and reconciling asset and liability accounts; assist in preparing journal vouchers for corrections; process monthly transfers as required.
- Process, analyze and audit accounts receivable forms; deposit checks as needed into the appropriate account.
- Participate in the preparation of the annual budget revenue and expenditure; prepare monthly financial reports.
- Assist in the preparation of the comprehensive annual financial report; prepare trial balances and financial statements; provide technical assistance to independent auditors during the annual audit.
- Participate in the development of policies and procedures. Monitor work activities to ensure compliance with established policies and procedures.
- Provide technical assistance and training to staff in matters related to financial accounting and budgeting.
- Serve as a resource for the assigned department's financial activities with other City departments, divisions, outside agencies and the public; prepare reports and make presentations to various City agencies as necessary.
- May participate in monitoring payroll functions for assigned department; recommend and implement modifications to systems and procedures as needed.
- Research and approve all purchase order adjustments; revise orders according to contract obligations; research invoices for problems in billing.
Supplemental Functions
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fiscal management.
- Perform related duties and responsibilities as required.
- Provide back up support to staff and fiscal manager as required.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Bachelor's degree in business administration, accounting or finance;
and
Three (3) years of experience in financial analysis, budgeting, or accounting.
Additional Requirements
Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within six (6) months from date of hire.
Working Conditions
Environmental
Office environment.
Physical
Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time.
