Deputy Fire Chief of Administration (Internal Applicants Only)

City of East Point • Full-time • Atlanta, GA, US • 2d ago

This is supervisory and administrative position. Work involves managing, reviewing and preparing various reports, directing and supervising sworn and non-sworn personnel, providing management support in planning and writing and administering departmental policies and procedures.

Major Duties

Budget and fiscal duties include preparing and developing budget; justifying expenditures and needs; approving expenditures; administering budget and ensuring compliance.
Oversees payroll process.
Researches and writes grant applications; oversees administration of awarded grants.
Conducts strategic planning sessions to develop departmental goals; develops performance measures and annual report; manages fire department website and other special projects as assigned by the Fire Chief.
Stays abreast of trends and practices in fire administration by attending conferences, routinely researching, reading and analyzing field literature.
Prepares and makes presentations to Mayor and Council and community groups, as required.
Coordinates communications with other divisions in the department and the City.
Oversees development and implementation of all community programs.
Serves as public information officer for the Fire Department.
Supervises the daily operations and administrative activities of the EMS, training, public education and administration divisions.
Participates in the hiring, discipline and performance appraisal process for assigned divisions.
Participates in the development of City of East Point ordinances related to fire safety and prevention and departmental policies and procedures.
Plans, organizes, assigns, monitors and evaluates the work of EMS, training, public education and administration.
Fulfills responsibilities of Fire Chief in his or her absence.
Performs other related duties as required.

Minimum Qualifications

Bachelor’s degree in Fire Science or related field; Master’s degree preferred; must possess valid State of Georgia Class A driver’s license; a minimum of ten (10) years as Certified Firefighter, five (5) years of supervisory experience; three (3) years with the City of East Point Fire Department; equivalent combination of education and experience.

Knowledge Required by the Position

Knowledge Required by the Position:
Advanced knowledge of fire prevention methods and techniques.
Advanced knowledge of the geography of City of East Point.
Advanced knowledge of the principles of supervision and management.
Knowledge of administrative functions of the department.
Knowledge of City of East Point Fire Codes and related ordinances.
Knowledge of budgeting techniques and basic bookkeeping and record keeping practices.
Knowledge of the staff, operations and equipment of other related agencies and mutual aid systems and knowledge of Fire Department funding sources.
Skill in the use of tools, equipment and apparatus to fight fires, rescue or provide emergency medical care.
Skill in the application of first aid principles and techniques.
Ability to express ideas effectively both orally and in writing.
Ability to analyze facts and exercise sound judgment in resolving operational problems.
Ability to react promptly and correctly in emergency situations.
Ability to serve the public and fellow employees with honesty and integrity.
Ability to train and direct staff in the use of equipment in fire tactics, strategy and control.
Ability to effectively command as required the operation of an assigned shift.
Ability to establish and maintain cooperative relationships with fellow employees, architects, construction workers, builders and the public.

Supervisory Controls: Work is assigned by the Fire Chief according to strategic, plans, goals and objectives.

Guidelines: Guidelines include local, state and federal fire safety rules, regulations, policies, procedures and standards. Work is performed with considerable independence within established policies and procedures.

Complexity: Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards and precedents.

Scope and Effect: The purpose of this position is to direct the administrative work of the City of East Point Fire Department.

Personal Contacts: Contacts are typically with co-workers, builders, architects, contractors, other emergency personnel and the public.

Purpose of Contacts: Contacts are typically to give and exchange information, resolve problems and provide services.

Physical Demands: Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift and/or carry up to 20 pounds.

Work Environment: Work may be performed in an office environment or in the field. Most Firefighter work is performed in various indoor settings including living quarters and office areas. Hazardous tasks performed under emergency conditions may require strenuous exertion under such handicaps such as limited visibility, exposure to hazardous or toxic chemicals or gases, extremes in temperature, cramped surroundings and contact with death, emotional stress, trauma, contagious disease and terminal illnesses. Firefighters are also exposed to extreme heat, contaminated environments, emotionally upset people, noise, physical hazards from traffic, fire and falling objects and atmospheric conditions such as smoke, fumes, odors and gases. May be required to wear a hard hat, safety glasses, ear plugs, respirator, rubber or plastic gloves and rubber boots.

Supervisory and Management Responsibility: This position supervises the administrative assistant, public education manager, EMS Chief, training office, grants coordinator, community department and Fire Marshall.