Description
Posting Close Date
Applicants must submit their completed application by 08-03-2026 at 11:59 p.m. MST
Application and Special Instructions
IMPORTANT:
- A resume and cover letter must be uploaded, applications submitted without a resume and cover letter will be considered incomplete and will not be considered for this position.
- Cover letter should not exceed one (1) page and should address the following:
- The software or systems you are most skilled in, along with a specific example of how you’ve used them to solve a problem or improve a process.
- Why you are the ideal candidate for this position?
In person interviews will be held the week of August 31, 2026 - September 4, 2026.
Hiring Interviews are to be determined.'
Recruiter contact information: Toni.Linden@tucsonaz.gov
The Administrative Assistant will primarily serve the SSB team and will be responsible for:
- Providing comprehensive administrative support to department leadership, bureaus, and assigned programs.
- Prepare, edit, format, and distribute correspondence, reports, agendas, meeting minutes, bulletins, and other official documents.
- Coordinate meetings, training, special events, tours, and onboarding activities, including scheduling, logistics, and resource preparation.
- Maintain accurate electronic records, database, spreadsheets, filing system, and training documentation in accordance with departmental standards.
- Support financial administrative functions, including purchasing, inventory management, invoice processing, contract tracking, and account reconciliation.
- Provide front office support by responding to inquiries, greeting visitors, managing communications, and delivering exceptional customer service.
- Maintain departmental resources, standard operating documents, training materials, and electronic learning platforms to support operational readiness.
- Manage multiple priorities and special projects while exercising sound judgement, maintaining confidentiality, and ensuring accuracy in a fast-paced public safety environment.
Position Specific Summary
The Administrative Assistant position at the City of Tucson’s Public Safety Communication Department performs research and analytical work in support of administrative, financial, and personnel functions.
Work is performed under the supervision of the Management Assistant. This position does not supervise.
Duties and Responsibilities
- Reviews and processes invoices, deposits, and payments by maintaining spreadsheets, logs, and/or files.
- Prepares financial documents or billings by performing financial calculations, monitoring petty cash, monitoring contracts and reconciling accounts.
- Takes inventory and orders supplies or equipment from approved merchants and vendors as needed.
- Schedules meetings, appointments, or training sessions by using calendaring software.
- Researches, prepares and processes paperwork and other materials by compiling data, creating, preparing and reviewing correspondence.
- Troubleshoots office equipment issues, submits work orders, and requests appropriate repair services as needed.
- Prepares newsletters or other informative materials for distribution to stakeholders within the department or organization.
- Performs all other duties and tasks as assigned.
Working Conditions
Mostly office environment.
All duties and responsivities listed are subject to change.
Minimum Qualifications
Education
6 months post high school
Experience
One (1) year of relevant experience
Equivalency
Any combination of relevant education and experience may be substituted on a year-for-year basis.
Preferred Qualifications
Six (6) months post high school and one (1) year of directly related experience.
*Any combination of relevant education and experience may be substituted on a year-for-year basis.
POSITION DETIAILS
Job Profile
J0231 - Administrative Assistant
View full job profile including classification specifications and physical demands at https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent
Compensation Grade
G104
Hourly Range
$19.97 - $29.95 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
Fair Labor Standards Act (FLSA)
Non-Exempt
Position Type
Regular
Time Type
Full time
Department
Public Safety Communications
Department Link
https://www.tucsonaz.gov/Departments/Public-Safety-Communications
Background Check
This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
