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Executive Assistant

City of Rowlett, Texas • Full-time • Rowlett, Texas, United States • $63.23k - $94.84k / year • 1m ago

Hiring Range: $63,227 - $75,000

Full Pay Range: $63,227 - $94,840

Work Schedule: Monday - Thursday or Tuesday - Friday, 7:30am - 5:30pm

3-day weekends Friday - Sunday or Saturday - Monday

Benefits at the City of Rowlett include:

4-day work week
Medical, dental and vision insurance
Life insurance (2x salary up to $150,000)
Long-term and short-term disability
Flexible spending account
20-year retirement plan with the Texas Municipal Retirement System
5- year vesting and a 2:1 City match
Vacation - 2 weeks during the first year, 3 weeks after the first year
Sick leave - 2 weeks per year
Employee Assistance Program
Longevity Pay

Position Overview:

Under direct supervision, provides highly responsible administrative duties for the City Manager by composing memorandums, letters and other documents, completing special projects as assigned, providing customer service support to internal and external customers, maintaining historical records and assisting with departmental budgetary responsibilities. This position does not provide direction to other employees.

Essential Job Functions

Performs a wide variety of highly responsible and confidential administrative duties for the City Manager. Collects information on operational and administrative projects as requested; tracks issues from conception to completion and informs the City Manager of the findings. Prepares comprehensive reports or manuals; composes responses and written correspondences to residents, City Council and City employees regarding various policies and issues. Provides desk, telephone and overall administrative support for the City Manager's Office.

Coordinates City Manager's calendar, schedules appointments, sets up meetings, follows up with other staff at the request of the City Manager. Processes and files official policies and procedures; maintains all City Manager files and records. Assists in the preparation and coordination of agenda items, resolutions, ordinances as needed by the City Manager.

Serves as a liaison between the City Manager and employees. Plans and coordinates travel arrangements, conference registrations and retreats for the City Manager. Prepares monthly anniversary cards for employees. Maintains general office supplies. Responsible for regular on-time attendance. May perform all other duties as assigned.

Minimum Requirements

High School diploma or GED, and five years progressively responsible administrative experience in a municipal setting. An Associates Degree in Business or Office Management is highly desirable.

Other Requirements

Valid Texas Class "C" driver's license. Must have and maintain a good driving record in accordance with the driving standards as established by the City of Rowlett. Must report all traffic citations to his/her departmental Director or his/her designee within two working days of receipt.

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