Legal Assistant 2 (District Attorney's Office Criminal)
Job ID: 107669
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.
IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 30, 2024.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
IMPORTANT: The computer skills testing (Legal Keyboarding & Data Entry) for this recruitment process will be administered ONLINE. Applicants will be able to take the test at a location of their choice. Those applicants who are selected to move forward to the online test, will receive an email with detailed information and specific instructions on how to complete the testing process.
PAY AND BENEFITS
Annual Pay Range: $54,711.89 - $68,868.87
Hourly Pay Range: $26.303793 - $33.110035
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
Are you passionate about criminal justice?
Do you have exceptional organization and communication skills?
Do you enjoy working within a team to achieve common goals?
Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, objectivity?
If you answered "yes" to the questions above, we want you to join the Clackamas County District Attorney's Office as a Legal Assistant 2. We are seeking a motivated individual with strong communication and interpersonal skills to work as part of a team to complete administrative support work for criminal cases.
If selected for this position, you will be responsible for providing legal assistance to the prosecutors of the Clackamas County District Attorney's Office by performing a range of legal case management and support activities for criminal prosecution. As a Legal Assistant 2, your work will primarily focus on supporting the prosecution of cases that involve felony charges or complex specialty misdemeanors, which are cases that require preliminary proceedings for charging and frequently involve sensitive information. Some examples of typical support work include reviewing and entering information in a case management system, preparing legal documents and correspondence from form templates, reading and interpreting legal documents, maintaining case files, and trial preparation. This will require you to apply your knowledge of legal terminology, organizational skills, and judgment to prioritize multiple competing tasks, as well as work collaboratively with other support staff members.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of two (2) years of experience providing professional administrative support including:
• Compiling and processing sensitive, confidential records in a database
• Referencing written procedures to carry out complex, detail driven work processes
• Drafting, proofing, and preparing documents and correspondence
• Establishing priorities and managing workload with minimal supervision
• Processing a high volume of work within time constraints
• Responding to customer service inquiries
• Experience using legal terminology, general legal office procedures, and/or other relevant legal processes
• Strong data entry skills
Preferred Special Qualifications/ Transferrable Skills:*
• At least one (1) year of experience entering data into Prosecutor By Karpel (PbK) Case Management System
• Law Enforcement Data Systems (LEDS) Certification
• Intermediate proficiency in Microsoft Word
• Experience providing administrative support for criminal prosecution cases
• Experience using Oregon eCourt Case Information (OECI) or CLASSWeb systems
Pre-Employment Requirements:
• Must pass post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Post-Employment Requirements:
• Requires possession of Law Enforcement Data System (LEDS) certification within sixty (60) days of hire
Other Requirements:
• The Senior Legal Assistant positions have been designated by the District Attorney's Office as "essential/emergency". Incumbents may be asked to stay on the job or report to work during inclement weather conditions, in accordance with the Clackamas County Inclement Weather policy (Employment Policy and Practice (EPP) #12).
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
KEY COMPETENCIES FOR SUCCESS IN THIS ROLE
We are searching for someone who:
Aligns with Clackamas County Core Values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust: “SPIRIT”.
Builds & Maintains Professional Relationships with internal and external customers, partners and stakeholders by honoring commitments and delivering exceptional customer service.
Commits to Teamwork and Collaboration by working effectively towards a shared goal,encouraging sharing of information, productive problem solving and putting team success first.
Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of those we serve.
Communicates Professionally demonstrating self-awareness, respect for others, and adjusting to various levels of technical skills & understanding of subject matters.
Embraces Continual Learning through commitment to continuous learning, self-improvements, and willingness to grow within the job as technology and organizational changes demand it.
Honors Confidentiality in compliance with privacy laws and in accordance with the District Attorney's Office standard practices and procedures, where sensitive information is used with utmost discretion and only for the purpose of fulfilling employment obligations and business needs of the organization.
Values Technology by leveraging electronic systems for the processing and distribution of information in the most effective and efficient ways.
Seeks to Problem Solve by using critical thinking and analytical skills, identifying alternative strategies & developing a solution-focused approach to address challenges or issues.
Displays Creativity and Innovation by taking initiative in improving processes, programs, services and products through new approaches or ideas and being open to others' ideas.
Promotes Cross Cultural Effectiveness by engaging in a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds and values.
Creates a Respectful and Safe Environment by promoting a working environment and culture in which employees and all the youth, families, and victims we serve feel physically and emotionally safe and able to express themselves without repercussion.
Engages in Self-Management as demonstrated by the individual's ability to manage and continually improve their own performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to develop strategies to effectively manage tasks.
TYPICAL TASKS
Please review the classification specification which includes the typical tasks and required knowledge and skills of this position by clicking on the following link: https://public.powerdms.com/CCOR/documents/2578718.
WORKING CONDITIONS
Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.
WORK SCHEDULE
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.
http://www.clackamas.us/da/
Guiding Principles:
To honor diversity and to treat all persons with respect.
To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.
To honor victim's rights and interests throughout all phases of the justice system; to invite victim's participation in determining how to meaningfully address harm.
To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay Roberts
mailto:LRoberts2@clackamas.us
To apply, visit https://apptrkr.com/5733184
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