Office Administrator (Public Works)

City of Monrovia, CA • Full-time • Monrovia, California (CA), USA • $530.00k - $710.25k / year • 2w ago

THE POSITION

This position is responsible for a variety of ongoing operational responsibilities, including, but not limited to, the following:

• Prepare and process large volume of invoices, purchase orders, timecards and payroll, an additional accounts payable activities;
• Prepare, develop, and proofread correspondences, policies and related documents;
• Serves as office manager and supervises front desk staff;
• Assist with budget and contract preparation and monitoring;
• Manage and maintain department website;
• Establish and maintain record keeping system for department; respond to Public Records Act requests;
• Coordinate department wide trainings; and
• Answer inquiries from the public, providing information regarding various city functions, policies, procedures and programs.

WHO WE ARE

The City of Monrovia is seeking an experienced, hardworking, and dynamic individual to be our next Office Administrator within the Public Works Department. We are looking for that special individual who has a passion for public service, motivated, flexible, and strives for excellence. If you are intrigued by this opportunity, you should apply now!

Located 20 miles northeast of Los Angeles and nestled at the base of the San Gabriel Mountains, Monrovia is home to nearly 40,000 active and engaged residents. This growing City distinguishes itself from other communities with its dynamic small-town charm and a collection of high-tech industry. Monrovia’s heritage can be seen in our history, diverse population, tree-lined streets, historic buildings and award-winning downtown. From beautiful open spaces to top-rated education, a world of amenities is available in Monrovia.

COMMITMENT TO DIVERSITY

The City of Monrovia offers opportunities for individuals of all experiences and backgrounds to come together for a singular purpose – to serve the people of Monrovia to create a community that offers a premier quality of life. Monrovia is a community where diversity, equity, and inclusion are celebrated, and where intellectual curiosity, respectful dialogue, and a commitment to inclusion are vital to our success.

PUBLIC WORKS DEPARTMENT

The Public Works Department is responsible for operating the City’s water and sewer utilities, maintaining safe streets, sidewalks, and transportation options, taking care of the City’s eight parks and other green spaces, providing a variety of environmental services, and maintaining all public facilities. The Department strives to provide the highest level of service to Monrovia residents and businesses. The department is organized into two sections: Administration and Operations and together are responsible for all planning, construction, and maintenance of the City’s public infrastructure to preserve and maintain natural resources and provide a premier environment to improve the quality of life for residents and visitors. The Public Works department is in the midst of an aggressive five-year CIP that provides direction and organization to ensure the City’s financial resources are focused on priority projects to enhance the community.

QUALIFICATIONS

Any combination of education and experience that would provide the required knowledge, abilities and skills is qualifying. A typical way to obtain the qualifications would be:

High school graduation, training in business or secretarial science and three (3) years general office experience, including computer proficiency. Associate’s Degree, bilingual skills, and the ability to exercise cultural sensitivity awareness is highly desirable.

LICENSE OR CERTIFICATE

Possession of a valid Class C California Driver’s License and a good driving record.

SELECTION PROCEDURE

Applications will be reviewed and those candidates whose applications indicate that they are most qualified will be invited to continue in the examination process. Candidates will be notified via email or telephone if they qualify for the next step in the recruitment process. The selection process may consist of: Application Evaluation (Qualifying) and Qualifications Appraisal Interview (100%). If you have a disability that may require an accommodation in the selection process, please notify Human Resources in writing when you submit your application.

RECRUITMENT TIMELINE

Application Deadline November 17, 2024
Oral Interview December 4, 2024
Candidate Start Date January 2025

This recruitment is open to the first 150 applicants and may close at any time with or without notice depending on the number and quality of applications received. The dates listed above are subject to change.

APPLICATION SUBMITTAL PROCESS

For more information or to apply, please visit: www.monroviaca.gov