Primary FocusThe Purchasing Manager is responsible for administering the purchasing and contract functions for the City of Dublin utilizing extensive knowledge of public purchasing and competitive bidding policies and guidelines. This position will centralize and streamline procurement processes across all city departments, ensuring compliance with local, state, and federal regulations. The Purchasing Manager will develop and oversee the City’s purchasing policies and procedures and ensure cost-effective procurement of goods and services.
Given the nature of this classification’s duties/responsibilities, it has been designated as Exempt under the governing Fair Labor Standards Act regulations and, therefore, is not entitled to formal overtime compensation and/or formal compensatory time.
SupervisoryResponsibilitiesMay supervise Contract and Purchasing Specialist
Essential FunctionsDevelop, update, and enforce citywide purchasing policies, procedures, and best practices; Ensure compliance with applicable laws, regulations, and internal policies; Advise departments on purchasing and procurement issues, including best methods for acquisition.
Assists with development of bidding and Request for Proposal (RFP) processes in collaboration with city departments; Administer contracts, ensuring compliance with negotiated terms and conditions; Facilitate competitive procurement processes to ensure fair and cost-effective purchasing.
Oversee the City’s participation in cooperative purchasing programs and memberships; Identify and implement cost-saving opportunities across departments by leveraging bulk purchasing, cooperative agreements, and long-term contracts; Monitor purchasing trends and performance metrics to achieve cost-efficiency goals.
Work closely with division and department directors to understand purchasing needs and provide guidance on procurement strategies; Collaborate with the finance department to ensure timely and accurate financial reporting on purchasing activities; Provide training on city code and policy to internal divisions and department staff.
Evaluate and implement innovative purchasing methods and technologies to enhance efficiency and effectiveness; Conduct market research and analysis to ensure the City is obtaining the best value for goods and services; Develop and implement sustainable purchasing initiatives where applicable.
Oversee prevailing wage processes and ensures compliance with state regulations.
Performs other related duties as assigned.
Minimum QualificationsBachelor’s Degree in Business administration, public administration, finance or other relevant field (Master’s Degree in Accounting, Finance, or other relevant field preferred) and considerable experience in public procurement, purchasing or supply chain management, some of which including supervisory experience, or any equivalent combination of education and experience.
Certification as a Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), or similar credentials are preferred.
Experience managing bids, RFPs and cooperative purchasing programs.
Strong knowledge of procurement regulations, contract management, and negotiation techniques.
Extensive knowledge of fund accounting concepts and practices.
Knowledge of auditing practices and procedures and compliance requirements related to government finances.
Knowledge of internal control principles, practices, and procedures.
Knowledge of supervisory concepts, principles, and practices. Knowledge of Microsoft Word and Excel.
Skill in the use of Microsoft Word and Excel. Excellent written and verbal communication skills.
Core CompetenciesCustomerFocus:Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
InterpersonalSavvy:Relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Functional/TechnicalSkills:Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
ProblemSolving:Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.
Dealingwith Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
TimeManagement:Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.
Patience:Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgments and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.
ActionOriented:Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
LearningontheFly:Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
PrioritySetting:Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
