Summary of Position:The intern will assist with various administrative and operational functions of the City Clerk’s Office, gaining hands-on experience in municipal government processes and customer service.
Essential Job Functions:- Assist with the distribution of meeting agendas and related documentation.
- Provide customer service to residents and city staff regarding inquiries about municipal processes.
- Review and index files and documents to determine retention schedules.
- Assist with managing the storage or disposition of records by completing the necessary forms.
- Maintain and update departmental files and records.
Knowledge, Skills, Abilities, and Personal Characteristics:- Strong organizational, oral, and written communication skills.
- Attention to detail and ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to establish and maintain effective working relationships with colleagues and the public.
- Interest in local government operations and public service.
- Additional responsibilities as required.
Learning Goals:- Develop an understanding of the varied duties and responsibilities of the City Clerk’s Office and how they contribute to city operations.
- Build skills in time management, communication, and customer service within a professional environment.
Minimum Qualifications: Current college student or recent graduate majoring in Public Administration, Political Science, Business Administration, or a related field.
Physical Demands/Work Environment:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate a computer, use handheld tools such as lock programmer, screwdriver, wrench, or controls, and reach with hands and arms. The employee is occasionally required to walk, bend and stand. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Works primarily inside in an office environment.
