Job Description
Summary of Position:The intern will assist with various administrative and operational functions of the City Clerk’s Office, gaining hands-on experience in municipal government processes and customer service.
Essential Job Duties
Essential Job Functions:
- Assist with the distribution of meeting agendas and related documentation.
- Provide customer service to residents and city staff regarding inquiries about municipal processes.
- Review and index files and documents to determine retention schedules.
- Assist with managing the storage or disposition of records by completing the necessary forms.
- Maintain and update departmental files and records.
Knowledge, Skills, Abilities, and Personal Characteristics:
- Strong organizational, oral, and written communication skills.
- Attention to detail and ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to establish and maintain effective working relationships with colleagues and the public.
- Interest in local government operations and public service.
- Additional responsibilities as required.
Learning Goals:
- Develop an understanding of the varied duties and responsibilities of the City Clerk’s Office and how they contribute to city operations.
- Build skills in time management, communication, and customer service within a professional environment.
Minimum Qualifications
Minimum Qualifications:
Current college student or recent graduate majoring in Public Administration, Political Science, Business Administration, or a related field.
Supplemental Information
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate a computer, use handheld tools such as lock programmer, screwdriver, wrench, or controls, and reach with hands and arms. The employee is occasionally required to walk, bend and stand. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Works primarily inside in an office environment.
This position does not offer benefits.
01
Have you attached proof of education? (If you havent you will not be considered for this internship)
02
Why are you interested in interning with the City Clerk’s Office?
03
What do you hope to learn or gain from this internship?
04
Do you have any prior experience in government, public administration, or a related field? If yes, please describe.
05
Rate your proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook):
- Beginner
- Intermediate
- Advanced
06
Describe a time you managed multiple tasks efficiently. How did you prioritize your workload?
07
Do you have any schedule conflicts or other commitments during the 12-week internship period?
08
If you are tasked with reviewing and indexing a large volume of files, how would you ensure accuracy and efficiency?
09
Tell us about a time you provided excellent customer service. What steps did you take to ensure satisfaction?
10
Did you attend the Shadow Day?
