The recruitment for this position is open to internal King County Department of Local services employees only. This Special Duty Assignment will be for up to 6 months but may be extended.
King County Department of Local Services is searching for an organized and resourceful Human Resource Associate to join our team of Human Resource professionals. This Special Duty Assignment provides high-level administrative support for the day-to-day human resources delivery. This role will work closely with recruiters providing administrative support and new employees onboarding and welcoming them to King County, all while maintaining human resource related databases and personnel files. This is an exciting opportunity to work with the Local Services team and make a difference in our community!
Our commitment to Equity, Racial and Social Justice
The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to “True North” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
- Coordinate onboarding activities. Correspond with candidates, complete hire letters and other hiring documents, deliver information to candidates, hiring managers, and other units/departments, and perform weekly first day onboarding activities in person.
- Serve as recruitment team coordinator. Participatein the recruitment and selection process by scheduling interviews, communicating with internal and external applicants over phone, email and in person, preparing interview materials, proctoring exams, and administering applicant tracking, testing, and references, pre-employment physicals and DOT mandated drug and alcohol requisites.
- Manage records by ensuring timely creation, maintenance, and archiving of documents/files to support historical accuracy; compiling information, documents, and records for public disclosure requests; and following records retention and destruction procedures in accordance with legal requirements.
- Coordinate and track employee training, probationary reviews and annual performance appraisals.
- Utilize software applications (e.g. PeopleSoft, NeoGov, Laserfiche, Word, PowerPoint, and Excel) to create and maintain human resources tracking systems, generate reports, create presentations, and prepare written materials.
- Perform general office support by preparing correspondence and reports, scheduling meetings and appointments, researching and compiling information, updating templates and websites, and making recommendations for process improvements and streamlining procedures.
- Perform other duties as assigned.
- Have increasingly responsible administrative support responsibilities in the area of human resources OR any equivalent knowledge, skills, and experience that provide the ability to perform the core competencies of the position.
- Experience utilizing SharePoint and other tools to automate processes and track work items.
- Proficient in using the Microsoft Office productivity suite (Word, Excel, PowerPoint, Teams, and Outlook) in daily work.
- Interest in and willingness to learn about human resources practices and employment-related federal and state laws and regulations.
- Have strong customer service, organizational, analytical, time management, communication, and interpersonal skills, including the ability to work well independently and as part of a team.
- Experience managing multiple tasks that require a high degree of accuracy in a high-pressure, short-deadline, and precise schedule environment.
- Have the ability to maintain high degree of confidentiality with sensitive and personal information.
- Self-directed with experience in effectively planning, organizing, and prioritizing daily work.
- Experience working independently and effectively as part of a team that fosters a diverse and inclusive work environment where differences are valued.
- Demonstrates behaviors that include fairness, respect, and inclusiveness.
- Strong communication skills, written and verbal.
DESIRED QUALIFICATIONS:
- Have experience with Human Capital Management (HCM) and applicant tracking systems.
- Knowledge of PeopleSoft HCM and NeoGov.
INTERVIEW SCHEDULE:
- Monday, February 3, 2025 – notification of phone interviews
- Wednesday, February 5, 2025 – phone interviews
- Friday, February 7, 2025 – virtual interviews
WHO MAY APPLY: This recruitment is opento internal King County Department of Local services employees only. Special duty opportunities are open only to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreement, King County Personnel Guidelines, or Coalition Labor Agreement for their base assignment.
APPLICATION PROCESS: A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position. Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.
WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standard Act and is eligible for overtime pay, with prior supervisor approval.
UNION MEMBERSHIP: This position is not represented
TELEWORKING REQUIREMENT: This is a hybrid position and the primary in person workspace will be at King Street Center in downtown Seattle on Mondays. Additional in person work days will be at the Renton Maintenance Facility as needed. The work associated with this position will be performed by teleworking, field work, onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply: If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
For more information regarding this recruitment, please contact:
Janice Antonio
Human Resource Analyst
(206) 263-2003
jantonio@kingcounty.gov
