NOTE: A cover letter and a resume must be submitted along with this application.
The recruitment process is ongoing and will remain open until the position is filled. While there is no specific closing date, we encourage interested applicants to apply as soon as possible. The first review of applications will take place three weeks after the posting date.
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the District’s finance and accounting functions; prepares monthly and annual financial reports and schedules; compiles annual District operating budget; ensures accuracy of the District’s financial information; ensures proper disbursement and control of all funds, budgets, and implementation of fiscal monitoring systems; manages revenues; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the General Manager and Assistant General Manager, Administrative Services, in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant General Manager, Administrative Services. Exercises direct supervision over administrative support staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of the District’s accounting and finance functions. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to financial processing, reporting, and recordkeeping activities. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
- Plans, manages, and oversees the daily functions, operations, and activities of the District’s accounting and finance functions, including preparing, monitoring, forecasting, and reporting financial information, processing financial transactions, and maintaining accounting systems.
- Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
- Attends Board meetings and addresses financial questions posed by the Board of Trustees, the general public, and/or District staff; attends Board of Trustee committee meetings related to District finance, audit, and budget issues.
- Selects, trains, motivates, mentors, and manages department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; encourages staff professional growth and development; implements discipline procedures; responds to staff questions and concerns; plans and conducts orientation programs, workshops, and continuing education sessions for District staff. May require visits to different district branch offices to oversee staff and operations.
- Reviews staff timesheets for accuracy and completeness; collaborates with the finance department to revise and resolve discrepancies; approves timesheets using the payroll system in accordance with District policies and procedures.
- Oversees expenditures, including methods in which funds are spent and managed; ensures process controls are in place, assets are safeguarded, transactions are recorded and reported properly, and accounts are reconciled on a regular basis; has signature authority on financial transactions; serves as a member of the District’s Management Team.
- Oversees the purchasing process workflow within the District’s financial system, ensuring compliance with procurement policies, budget allocations, and financial controls; reviews and approves purchase requisitions, monitors vendor payments, and ensures timely processing of procurement transactions.
- Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding; prepares reports for each department to assist in the preparation of District-wide annual operating budget.
- Compiles five (5) year revenue and expenditure projections for the District; compiles budget submittals for General Manager, Assistant General Manager, and Board of Trustee review and approval; develops cash flow projections for the upcoming fiscal year upon budget adoption; inputs and monitors budget data via the District’s automated financial system; ensures funds are accurately budgeted and expended per District policy and in alignment with account purpose; ensures expenditures conform with the budget or appropriate budget changes have been made to reflect changes in the original budget.
- Oversees the District’s payroll processing function; processes and verifies employee timecards prior to payroll generation; makes payroll calculations and corrections regarding employee salary, benefits, insurance costs, deductions, and retroactive pay adjustments; inputs and submits payroll information to California Public Employees’ Retirement System (CalPERS) as required; prepares journal entries for payroll.
- Sets up new hires with access to credit cards for making District purchases; oversees reconciliation of credit card and invoice statements; reviews inputted invoice information into the District’s automated financial system to ensure proper recording.
- Coordinates and supervises the annual financial audit including special audits performed by regulatory agencies; prepares and provides information regarding the District’s financial statements for outside auditors; prepares an audit binder containing the structure of all District balance sheet accounts: prepares a report showing the excess operating funds that can be place in reserves.
- Compiles, prepares, and submits a variety of finance and accounting regulatory reports including the State Controller’s Compensation Report, audit statements, and Other Post Employment Benefit (OPEB) reports; prepares a variety of routine finance and accounting reports including financial cash disbursement reports, financial expenditure reports, payroll, income, revenue, and cash reports.
- Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards; serves as a liaison for assigned functions with other District departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in public agency finance and accounting; researches emerging products and enhancements and their applicability to District needs.
- Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
- Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
- Directs the establishment and maintenance of working and official division files.
- Ensures staff compliance with District and mandated safety rules, regulations, and protocols.
- Interacts with co-workers at all levels in the District in a collaborative and customer service-oriented manner.
- Performs other duties as assigned.
Knowledge of:
- Administrative principles and practices, including goal setting, program development, implementation, evaluation, and project management.
- Principles and practices of budget development and administration.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Principles and practices of leadership.
- Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
- Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
- Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
- Principles and practices of contract administration and management.
- Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) principles, and modern and complex principles and practices of municipal finance and accounting.
- Municipal finance best practices.
- Established internal control procedures and guidelines.
- Municipal audits and audit procedures.
- Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, regulatory, and legislative organizations.
- Recent and ongoing developments, current literature, and sources of information related to the operations of the assigned division.
- Methods and techniques of preparing technical and administrative reports, and general business correspondence.
- District and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
- Plan, organize, oversee, and manage the staff and operations of the accounting and finance functions.
- Develop and implement goals, objectives, practices, policies, procedures, and work standards.
- Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
- Provide administrative, management, and professional leadership for the division.
- Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Evaluate and develop improvements in operations, procedures, policies, or methods.
- Apply Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) principles in a municipal finance setting.
- Make financial forecasts and projections; analyze and interpret fiscal and accounting records and data.
- Effectively compile, prepare, and submit a variety of finance and accounting regulatory reports including the State Controller’s Compensation Report and Other Post Employment Benefit (OPEB) reports to appropriate agencies.
- Audit, analyze, and utilize financial information and accounting systems and procedures; ensure systems comply with applicable laws, regulations, and policies.
- Oversee and process payroll and accounts payable transactions.
- Procure major purchases on behalf of the District.
- Prepare and present a variety of financial reports to the General Manager, Assistant General Manager and Board of Trustees.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Analyze, interpret, summarize, and present technical information and data in an effective manner.
- Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
- Effectively represent the department and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
- Direct the establishment and maintenance of a variety of filing, recordkeeping, and tracking systems.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
- Equivalent to a bachelor’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a related field.
Experience:
- Five (5) years of increasingly responsible government finance and accounting experience including three (3) years of supervisory experience. Experience working within a government agency environment is desirable.
Licenses and Certifications:
- Possession of a valid California Driver’s License, to be maintained throughout employment.
- A Certified Public Accountant (CPA) designation is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Repetitive movement and finger, hand, and wrist dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Occasional evening and weekend work may be required as job duties demand.
APPLICATION PROCESS
This recruitment may close at any time without notice. Any incomplete applications or candidates that do not meet the minimum requirements of the position will not be considered further.
Applications will be reviewed and only those that demonstrate the best combination of qualifications and experience in relation to the requirements of the position will be invited to participate in the examination process. The examination process may consist of a written exam and an oral interview. The examination process may be changed as deemed necessary.
CONDITION OF EMPLOYMENT
District appointments are contingent upon the successful completion of several items including but not limited to post-offer medical examinations with the ability to lift up to 50 lbs., drug screening to comply with District policies, a background check with references and employment history, and a Live-Scan fingerprint check through the Department of Justice.
California Code of Regulations, Title 8, Section 5144, Appendix A requires an employee to comply with mandatory Fit Testing Procedures and respiratory protection regulations.
The successful candidate will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.
The Greater Los Angeles County Vector Control District, in compliance with all applicable Federal and State laws, does not discriminate on the basis of age (40 or older), disability, equal pay/compensation, genetic information, harassment, national origin, pregnancy, race/color, religion, retaliation, sex and sexual harassment in its employment actions, policies, procedures, or practices.
GLACVCD will maintain compliance to the paid sick leave law, Healthy Workplace, Healthy Families Act of 2014 (AB 1522) effective July 1, 2015.
