The City Clerk/Records Management Department of the City of Rancho Cucamonga is looking for a team member that is detail oriented, self-motivated, adaptable to shifting priorities, and customer service oriented. This position develops, plans, organizes and implements the official record system for retention, storage and retrieval of documents, tracks and ensures
timely responses to Public Records Act requests, organizes Administrative Appeal hearings and performs a variety of
administrative duties related to assigned area of responsibility. Experience in government agency electronic record keeping
in a City Clerk's Office, is preferred.
When you work for Team RC, you are getting more than a job. You get a career and a supportive community that will help you develop both professionally and personally. You will work in an environment that celebrates your accomplishments and recognizes that failures are a path to growth. Team RC is a team where work/life integration is championed, and you get to experience the reward of seeing your unique contributions positively impact the residents of our world-class community,
Rancho Cucamonga!
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.
Oversees and monitors the tasks involved in maintaining official City documents and records including agendas, minutes, ordinances, resolutions, contracts, agreements, deeds and other legal documents and official records of the City Council. Interfaces with other departments in coordinating and implementing the City-wide Records Management Plan, training, records inventory, and records retention schedule; participates in the implementation of electronic records management applications and in the creation of policies and procedures for records management functions, programs, and services to the organization including electronic systems for inventory, records retirement, and archiving. Oversees the City's records storage facility.
Plans, prioritizes, assigns, supervises, reviews, and participates in the work of staff responsible for records management program services and Department activities. Coordinates research and records retrieval for formal responses to subpoenas, legal discovery, and Public Records Act Requests; ensures efficient delivery of accurate information to City staff, public agencies, and citizens while providing outstanding customer service. Maintains current with legislation, Government Codes, and other legal requirements pertaining to Document Management and Records Programs systems and procedures.
Participates in the development and implementation of department goals and objectives; participates in the development of the department budget and in budget administration.
Assists Director in the day-to-day operations of the office. May performs duties in the absence of the Deputy Director. Performs other related duties as assigned.
Education and/or ExperienceA
Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field preferred.
Three years of progressively responsible records management level experience in the custody and maintenance of official documents, records and files, including two years in a supervisory capacity.
Substitution: Seven years of professional-level work experience in business administration, progressively responsible records management level experience, including two years in a supervisory capacity.
Questions regarding the equivalencies listed above? Please email us at
careers@cityofrc.usKnowledge, Skills and Abilities:Knowledge of operations, rules and industry best practices for record keeping including records management systems, policies, and procedures for the identification, organization, storage, protection, retention, and disposition of records. Automated records and information management and imaging software. Organization and functions of the assigned municipal department; methods and procedures of budget preparation; computer applications in administrative functions; general office procedures. Ability to perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinances and policies; communicate effectively both orally and in writing; meet the public in situations requiring diplomacy and tact; establish and maintain cooperative working relationships. Principles of supervision, training, and performance evaluation.
APPLICATION PROCESSAll applicants are required to apply online at
www.cityofrc.us/RCjobs Open until a sufficient number of applications have been received. Tentative first review of applications will be on
April 8, 2025.Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification. Resumes may be attached to completed application process. Candidates who meet the minimum qualifications will remain candidates until a final offer is accepted by the candidate who most closely meets the requirements of the City. The City may conclude that none of the candidates, even those who meet the minimum qualifications, are appropriate for the position.
Successful candidates shall be required to:Complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America; and pass a pre-employment medical exam; provide proof of a valid California driver's license and be insurable; and pass a reference and background verification. References will not be contacted until a mutual interest has been established.
The City of Rancho Cucamonga participates in E-VerifyFederal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In accordance, the City will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form 1-9 to confirm work authorization. For additional information regarding E-Verify, the Federal Government's online employment eligibility verification system, please visit
www.uscis.govDisclaimersThe City of Rancho Cucamonga is an Equal Employment Opportunity Employer. In addition, the City of Rancho Cucamonga abides by a nepotism policy that may preclude you from being hired if the City employs a relative. The City of Rancho Cucamonga makes reasonable accommodations for disabled persons, considering each situation on an individual basis. Please make direct requests for accommodation to Human Resources. For information on Employee Rights under the Family and Medical Leave Act, please click here. There is a no smoking policy in effect in all City Offices and vehicles. Finally, please note that the provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Questions regarding this recruitment may be directed to Human Resources at Careers@CityofRC.us. Applicants may wish to visit the City's official website at www.cityofrc.us for more information.
