Job Description
- Salary can be commensurate with qualifications and experience *
Veterans' Preference Applies
EEO Statement
The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services
Non-Smoking
The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.
This position is responsible for the preparation and maintenance of the annual City budget and for preparing and distributing complete and timely required reports. Work is performed with considerable latitude for the use of independent judgment in the selection of work methods and procedures in accordance with laws and established policies. Budgetary compliance is reviewed through audits and reports. This is professional and technical accounting work assisting the Chief Financial Officer in the maintenance of financial records and fiscal controls. This position may supervise others.
Essential Job Duties
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Design of the City’s proposed three-year operating planning and budgeting process. Ongoing management and implementation of the approved process, insuring consistency and integration of annual operating plans and budgets described below.
- Design of the City’s proposed budgetary control process (review, analysis and reporting of monthly actual vs. budget performance by department). Ongoing management and implementation of the approved process, including monthly reports and recommended corrective actions to senior management and monthly reports to the City Commission.
- Distribute complete and timely budget vs. actual reports monthly for all General Fund departments and for all non-General Funds.
- Preparation of the City’s proposed and final budgets to include compiling, reviewing and processing departmental requests; verifying budgetary information for completeness, accuracy and adherence to guidelines; propose options for budget adjustments; attending departmental budget meetings with the City Manager and Department Heads; document preparation; preparation of advertisements; and preparation of agenda items.
- Analyze budget reports and requests of all City departments and provide assistance when necessary; maintain accounting and budget controls relative to revenues and expenditures and other related records; assist in maintaining the budgetary accounting records of the City according to established account classifications; prepare financial statements from accounting records.
- Examine and verify all revenues from all sources; make entries for authorized budget transfers; assist in analyzing cost accounting data and other information to develop performance standards for guides in budget or program preparation; perform routine budget monitoring procedures and preparation of budgetary reports.
- Maintenance of the City’s annual charitable and benevolent and special event documents, application forms and the grant award process.
- Provide revenue and expense monitoring and forecasting for the budget process. Prepare monthly financial reports for City Commission.
- Preparation of the annual budget instruction manual to include projection information (i.e. payroll projections, electric, water, solid waste, storm water assessments, telephone, insurance and other projections as needed) as well as compiling and producing this document for distribution.
- Prepare and submit all budget amendments. This is to include compiling requests from all departments, balancing all funds affected, preparing the resolution, preparing resolution exhibit and all supporting documentation as requested by the Finance Director, City Manager and City Commission.
- Review all budget resolutions and supporting documentation for TRIM compliance and send all required documentation to State for TRIM approval. Also complete all e-TRIM transactions required by the State throughout the year.
- Assist in annual audit as requested in response to items involving the annual budget, budget transfers, budget amendments and all other queries.
- Assist with the balancing of operating budget information into the CIP.
- Perform all functions and responsibilities according to the Palm Beach County Code of Ethics and Florida State Statutes 112.313.
- Fosters positive employee relations and employee morale on a City-wide basis.
Other job duties and responsibilities
- Preparation of the necessary documentation for participation in the GFOA award program for distinguished budget presentation if the program is budgeted in the fiscal year.
- Provide budgetary approval of payroll forms, tuition reimbursement, et cetera and update and maintain related reports as they pertain to the budget process (e.g. position control).
- Review and approval of all City Commission agenda items requiring the expenditure of funds.
- Process payments for Solid Waste Authority and Storm water assessments.
- Give training classes to employees new to the budget process or when the budget process changes.
- Distribute, create and/or participate in all ranking of functions within the City, scorecards or any other ranking system developed by the Finance Director, City Manager or City Commission.
Minimum Qualifications
- Graduation from an accredited four-year college or university with a Bachelor's Degree in Accounting, Economics, Business or Public Administration or a related field.
- Five years’ experience in municipal accounting and budgeting.
- Minimum of three years’ experience using major municipal government ERP system.
- Experience with Tyler Munis preferred
- Knowledge of municipal budgetary practices and procedures including program and performance budgeting; accounting and auditing principles and procedures as they relate to public finance and financial reporting.
Ability to coordinate and maintain moderate to complex budget accounting records; and the ability to apply such knowledge. Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training and experience. Ability to adapt to an evolving and continually improving environment. Communicate effectively, orally and in writing. Ability to work independently. Acquire considerable knowledge of legal, administrative and procedural regulations. Ability to establish and maintain effective working relationships with department officials, other employees and the general public. Skilled in Microsoft applications including Word, Excel, PowerPoint and Visio.
The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.
A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.
Supplemental Information
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee
is occasionally required to walk, bend and stand. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Works inside in an office environment and outside in various weather conditions.
SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job-related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.
Full-time employees of the City of Delray Beach are provided with a comprehensive benefits package that includes paid holidays, sick leave, vacation, health insurance, life insurance, long-term disability insurance, a defined pension plan, and much more. Benefit coverage varies by employee group.
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01
The City will not consider applicants who have used tobacco products for a period of at least three months prior to application for employment. The definition of "tobacco products" shall include, but is not limited to, cigarettes, e-cigarettes, cigars, chewing tobacco, pipes and snuff. Have you used any tobacco products for a period of at least three months prior to your application for employment?
02
Please indicate your highest level of education in Accounting, Economics, Business or Public Administration: You must attach a copy of your diploma or transcripts in order to be considered otherwise your application it will be rejected
- High School Diploma or G.E.D
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- Masters Public Administration
03
How many years of verifiable experience in municipal accounting and budgeting do you have?
- Less than a year
- One to two years
- Three to four years
- Five to six years
- Seven to eight years
- Nine years or more
04
Please describe your verifiable experience (places of work, duties, etc.) in municipal accounting and budgeting. Indicate N/A if no experience
05
Please indicate if you are proficient in use of any of the following software applications: (Check all that apply; skills testing may be required)
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Tyler New World or Munis
- PowerPoint
06
How many years of verifiable experience using major municipal government ERP system do you have?
- No experience
- Less than a year
- One to two years
- Three to four years
- Five to six years
- Seven years or more
07
Please indicate if you have verifiable working experience or knowledge in: Please indicate all that apply
- Analyze budget reports and requests of different departments and provide assistance when necessary
- Maintain accounting and budget controls relative to revenues and expenditures and other related records
- Provide revenue and expense monitoring and forecasting for the budget process
- Review all budget resolutions and supporting documentation for TRIM compliance and send all required documentation to State for TRIM approval
- Preparation of the necessary documentation for participation in the GFOA award program for distinguished budget presentation
- Preparation of the annual budget instruction manual to include projection information (i.e. payroll projections, electric, water, solid waste, storm water assessments, telephone, insurance and other projections as needed)
- None of the above
08
Are you claiming Veteran's preference in employment? If so, you must scan and attach a copy of your DD-214 to this application and you must fill the veteran's form from the link in question # 23 from your application. Otherwise, your claim will not be considered. Please note that only DD-214 with HONORABLE discharge qualify to claim veteran's preference.
