The City of Oak Creek is an organization committed to serving its residents, visitors, and the business community. The City understands in order to achieve sustained success, it needs an extremely talented and diverse workforce. The Assistant Administrative Services Director will concentrate on the reputation of City Hall and customer satisfaction to achieve high standards of overall productivity through creative approach and active experience. This position manages, directs, prioritizes, plans for, and supervises staff to provide administrative support to department directors and division managers. This position will also function as a Deputy Treasurer to the Administrative Services Director, requiring knowledge of treasury and/or finance, internal controls, cash handling, and investments.
About City of Oak CreekAt the City of Oak Creek, we're passionate about fostering community engagement and delivering top-tier services to our residents. Located along the western shore of Lake Michigan, Oak Creek is in the midst of a development boom and is one of the fastest growing cities in southeastern Wisconsin. In two decades, the City’s population grew over 25 percent, and substantial growth and development is projected into the future. Adding vibrancy and a sense of place to the community, the City’s Drexel Town Square features a modern mixed-use development anchored by a civic center plaza, City Hall, and Library facility. The City’s elected leadership strategically invests in Oak Creek’s future as demonstrated projects already underway.Serves as the manager of the Administrative Support Division of the Administrative Services Department. Tasked with supervising, scheduling, training and hiring members of the Administrative Support team. Responsible for overseeing and maintaining a high level of customer service for external and internal customers of City services provided by the Service Center.
Assists with telephone and counter inquiries when needed.
Coordinates the systematic destruction of documents through established procedures in accordance with records retention schedules.
Assists Administrative Services Director with utility bill and property tax collection and settlement in accordance with Wisconsin State Statute, including but not limited to:
• Calculation, preparation, administration, and monitoring of the entire collection process.
Maintains the security of City funds by administering appropriate internal controls and cash handling procedures for employees who process City funds.
Maintains and reconciles a petty cash drawer. Oversee the processing of purchase orders and petty cash slips for department managers, City Administrator, and elected officials.
Assists with strategic analysis, decision making, banking transfers, and reconciliation for investment of City funds in accordance with City Policy and State Statutes.
Associate’s degree or comparable work experience in business management, office management or a similar field. Must possess five years of increasingly responsible clerical experience in an office setting. Must demonstrate leadership or supervisory skill and experience.
Experience in a municipality or governmental office setting is highly preferred, with exposure to Treasury and/or Clerk departments desired.
A selected candidate must complete the three-year UW Green Bay Treasurer Institute course within five (5) years of hire.
Requires possession of a valid Wisconsin Motor Vehicle operator’s license and willingness to use own transportation while performing required duties. Evidence of personal motor vehicle liability insurance, subject to minimum policy limits per the City’s travel policy, is required to use personal vehicle for City business.
Additional Information
The duties listed above are intended only as illustrations of the various types of work that may be performed. To view the complete job description for this position, please visit Job Descriptions | City of Oak Creek (oakcreekwi.gov).
To apply, please visit Employment | City of Oak Creek (oakcreekwi.gov) or click the green apply button above. Applications without the required cover letter and resume attachments may not be considered. |
