HR Business Systems Analyst (Classification 1 or 2)
Job ID: 107912
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, May 21, 2025.
Recruitment Timeline
• First Interviews: June 4th
• Second Interviews: June 10th
• Target Start Date: Week of July 14th
Please note: This timeline is subject to change based on department needs.
PAY AND BENEFITS
chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://public.powerdms.com/CCOR/documents/3426132: Annual Pay Range:$84,543.83 - $114,135.48
chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://public.powerdms.com/CCOR/documents/2576862: Annual Pay Range:$93,209.97 - $125,833.42
This recruitment will be used to fill one vacant HR Business Analyst position, which may be classified as Level 1 or 2 depending on the selected candidate's experience and qualifications.
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 16 hours of vacation accrual per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time non-represented group 2 County position
https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
Come join a great team, the HR team at Clackamas County and make a positive difference through the work we do!
Clackamas County Department of Human Resources is seeking a highly skilled and motivated HR Business Analyst to support strategic initiatives and enhance HR operations through data-driven insights and process improvements.
The HR Business Systems Analyst will be part of the HR Information Systems (HRIS) team within the Department of Human Resources. The purpose of the HRIS program is to provide systems management, business process improvements, reports, analytics, and education services to Human Resources, County departments, and employees so they can understand and use HR systems and data to make informed decisions and achieve their strategic results.
This position will work with a suite of HR systems, including PeopleSoft Human Capital Management (HCM). Implementing new application functionalities, system upgrades supporting multiple PeopleSoft modules. This position will be a lead in providing support, and training to the HRIS Specialists, and ensuring that the HR personnel transactions are in compliance and accurate.
This position builds project plans; ensures adherence to project schedules; provides business process support to customers and recommends solutions using HR software; leads projects related to new or enhanced business systems; monitors and responds to customer needs related to HR software; work effectively with stakeholders, as well as acts as liaison between HR staff and Technology Services in resolving technical issues.
The HR Business Systems Analyst will work with internal customers and Technology Services staff to translate business and operational requirements into workable HR system solutions. The HR Business Systems Analyst serves as a technical point-of-contact for the assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing, and analyzing data flows for process improvement opportunities.
The ideal candidate will have a strong business process improvement background, with experience in PeopleSoft HCM, and a proven track record of successful project management as well as:
• Experience problem-solving business issues, including leading business requirement gathering, identifying and analyzing issues as well as recommending and implementing solutions for internal stakeholders.
• Experience with ERP software systems, such as configuring HRIS systems, creating detailed specification documentation, testing patches, and system functionality, documenting output and comparing it to the expected results, creating test scripts and coordinating end-user activities, and troubleshooting applications with the technical team.
• Strong working knowledge and experience with HRIS systems, including implementation and supporting HCM system modules, such as recruiting, benefits, classification & compensation, performance management, workforce planning, and/or core HR workforce administration.
• Project management experience, including building project plans, creating project scope and timeline, managing implementation & meeting deliverables within the timeline.
• Ability to use software tools to generate user, statistical, and audit reports and queries.
• Skill to conduct software system analysis to recommend appropriate business process changes to minimize application customizations.
• Effective verbal and written communication skills, including the ability to explain and present complex, technical information to individuals with various levels of technical knowledge and skill.
• Excellent interpersonal and collaboration skills to facilitate effective working relationships.
Required Minimum Qualifications/ Transferrable Skills:*
HR Business Systems Analyst 1
• A minimum of four (4) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience problem-solving business issues, including leading business requirement gathering, identifying, and analyzing issues as well as recommending and implementing solutions for internal stakeholders.
• Experience supporting HRIS systems.
• Project management experience.
• Experience and working knowledge of intermediate-level Excel spreadsheet applications.
• Knowledge of principles and practices of human resources.
HR Business Systems Analyst 2 (includes all HR Business Systems Analyst 1 qualifications)
• A minimum of five (5) years of related experience, which must include two (2) years with PeopleSoft Human Capital Management (HCM) - PeopleSoft configurations of multiple HR modules, troubleshooting, and writing reports/queries, that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience with PeopleSoft HCM, including implementation and/ or support for a variety of software modules like core HR, base benefits and benefits administration, and recruitment.
• Experience and working knowledge of advanced-level Excel spreadsheet applications.
• Experience with PeopleSoft Query Tool.
• Intermediate or Advanced skills with data analysis/data analytics software such as Power BI.
Preferred Special Qualifications/ Transferrable Skills:*
• Experience working in the public sector.
• Experience working in a union environment.
• Experience with Microsoft Power BI
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Typical tasks include but are not limited to:
System Updates: Provide technical support to HR as it relates to the County's HR systems. Lead project upgrades/implementation, including: configuring the HRIS system, developing new processes and documentation, creating test scripts, and managing and/ or completing user acceptance tests.
Implement new best practices: Review, research, audit, and analyze current business rules, systems, and processes and make recommendations on new and revised human resources systems, methods, and processes to improve internal operations and service delivery, gain efficiency, and reduce risk by maintaining compliance with federal, state, locals, laws as well as County policies and the collective bargaining agreements.
System Support and Troubleshooting: Identify and recommend technical solutions to support business processes; maintain HRIS systems including routine maintenance, updating tables, running system processes, conducting system audits, and creating documentation. Troubleshoot and resolve system-related issues, provide training, and escalate to Technical Services or external vendors to coordinate resolution.
Data management: Create standard reports and audits to verify entries based on supporting documentation and for compliance. Review and ensure data integrity and accuracy. Utilize systems to automate processes provide data and report creations and integrate file feeds with other systems.
Project Management: Builds project plans including creating project scope, timeline, and task list, managing implementation, and meeting deliverables within the timeline.
Other duties: Research and review County policies and make recommendations for updates based on current laws, prepare HR policies and procedures, analyze legislation and regulations. Participates in maintaining compliance with employment-related laws; explains human resources processes, policies, and procedures.
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
Please note: While this position is eligible for hybrid work, the selected incumbent will be on-site during onboarding and training.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees.
The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Human Resources Information Systems, Recruitment and Selection, Classification and Compensation, Benefits and Leave Administration, Employee Engagement and Development, Risk and Safety Management, and Employee and Labor Relations.
The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.
http://www.clackamas.us/des/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Kevin Aguilar, Recruiter
mailto:KAguilar@clackamas.us
To apply, visit https://apptrkr.com/6212940
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